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Kansas Association of Counties
President Wade Dixon called the October 10, 2003 meeting of
the Kansas Association of Counties Board of Directors to order at 10:00 a.m. at
the office of the Association.
Board members present included:
Rod Broberg Lonnie
Florence Whitebread Dean
Linda Fincham Gene
Francis Garcia Ted
Mike Billinger Wade
Jerry Davis Ron
Paula Phillips Ilene
Randall Allen, Executive Director, Kansas
Association of Counties
Marla Flentje, Education Director, Kansas
Association of Counties
Judy Moler, Legislative Services Director,
Kansas Association of Counties
Lisa Eickholt, Kansas County Human Resource
Brenda Flanagan, Summers, Spencer, &
Callison, CPA’s, Chartered
No additions or deletions were made to the meeting agenda.
A motion was made (Garcia/Fincham) and passed unanimously to
accept the consent agenda.
Financial Report. Mike Billinger provided the
Finance Committee report on the August financials. After discussion, the
report was accepted unanimously.
[Note: according to Robert’s Rules, when a committee
presents a report to be accepted, no “second” is required since the motion to
accept the report is done ‘by committee’ consisting of more than one person]
Strategic Planning Committee Report. Gene Merry
reported on the Strategic Planning Committee efforts to survey the membership.
Gene expressed disappointment that so few responses have been received. The
Committee has extended the date for submission until the end of October.
Board members provided suggestions on how to increase the number of replies.
Kansas Advisory Council on Intergovernmental Relations
(KACIR) Report. Wade Dixon reported that KACIR held their first meeting in
late September. The mission of the group is to facilitate communications among
various levels of government throughout the State. Updates on KACIR activities
will be included in upcoming issues of the County Comment.
Presentation of Audit Report. Randall Allen
introduced Brenda Flanagan of Summers, Spencer & Callison CPA’s who
presented the 2002 audit report. Ms Flanagan explained each page of the report
and answered questions from Board members. She explained the issues of
accounts receivable described in the audit adjustments and the management
letter. KAC is in the process of purchasing QuickBooks, which will mitigate
There was also discussion about the long-term financial
health of the organization. The discussion centered on the need to identify
and pursue other non-dues sources of revenue, or to make significant
adjustments in expenditures in order to strengthen savings.
The report was accepted (Garcia/Billinger) unanimously.
Kansas County Human Resource Association (KCHRA).
Randall Allen introduced Lisa Eickholt representing Kansas County Human
Resource Association. KCHRA is requesting associate membership in KAC. Ms
Eickholt described the history and activities of the Association. It was moved
(Addis/Whitebread) and unanimously approved to accept KCHRA as an associate
member of Kansas Association of Counties.
NACO Report. Lonnie Addis reported on the recent
NACO Board of Director’s meeting, and the actions taken at the NACO Annual
Meeting. Mr. Addis provided a copy of his itinerary for the upcoming Board
meeting in Branson, MO. He also indicated that Jackson County, Missouri is
hoping to host the annual NACO Conference in 2008 or 2009. Jackson County is
seeking support for their request to host the conference.
Health & Human Services Summit. Randall
introduced Joel Wright and Kathleen Harrish-Doucet who are working with the
Governor to ensure that the results of the recent summit are actualized.
Issues identified during the summit were discussed. KAC was commended for
having the vision and foresight to sponsor this activity. The Board dialogued
on follow-up questions provided by Joel and Kathleen.
KAC Annual Conference. Randall Allen and Michelle
Brown, Conference Coordinator, updated the Board on the details of the upcoming
annual conference. Registrations are down as compared to last year and all
Board members are asked to encourage participation from colleagues and peers.
Sponsorships for the trade fair are close to goal. Conference attendees will
be encouraged to visit the sponsors while on break and having meals in the
Legislative Policy Report. Judy Moler reported that
the platform committee is finalizing the platform, and that the platform will
be available on the KAC website. Updates were provided on the land, air and
water quality group meeting on November 13; streamlined sales tax; the new
9-1-1 plan; and the landfill permitting task force. Ms Moler reported that no
by-law changes will be recommended to the general membership this year.
Draft 2004 Budget Proposal. Randall Allen provided
the Board with a draft proposal that identifies trends and contains an analysis
and recommendations that are the result of the recent audit report. Mr. Allen
is requesting that the Board review the document and consider how to build a
long-term foundation for the Association. Several policy issues were
identified with respect to the budget. No action was requested of the Board,
but members are asked to respond to Mr. Allen regarding the proposal. The
actual 2004 budget proposal will be presented at the November meeting and
adopted by the Board at the December meeting.
Executive Director’s Report. Several items were
discussed during the Executive Director’s report.
Adjourn. The meeting adjourned at 3:10p.m.