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MINUTES

Kansas Association of Counties
Governing Board Meeting
January 23, 2004
KAC Conference Room
6206 SW 9th Terrace
Topeka, KS  66615

Call to Order and Welcome
President Ted Ensley called the meeting to order at 10 a.m.  He welcomed the board, especially the newest members, and expressed his appreciation for the contributions they will make.

Board members present were as follows:
Mike Billinger, Ellis County Treasurer
John Calhoon, Atchison County Sheriff
Jerry Davis, Finney County Commissioner
Wade Dixon, Greeley County Counselor
Ted Ensley, Shawnee County Commissioner
Eileen Filbert, Jefferson County Health Department Administrator
Linda Fincham, Marshall County Register of Deeds
Carolyn McGinn, Sedgwick County Commissioner
Gene Merry, Coffey County Commissioner
John Miller, Norton County Commissioner
Kathy Peckman, Miami County Clerk
Dennis Peterson, Riley County Noxious Weed Director
Gary Post, Lyon County Appraiser
Nicholas Saldan, Johnson County Deputy County Counselor
Ron Sitts, Edwards County Public Works Director
Florence Whitebread, Geary County Commissioner

Guest present:
Mary Bloomer, Coffey County Administrative Coordinator

KAC staff present:
Randall Allen, Executive Director
Marla Flentje, Education Director
Peggy Hill, Communications Assistant
Judy Moler, Legislative Services Director/General Counsel

Members absent:
Lonie Addis, Labette County Commissioner
Mary Messamore, Sherman County Central Dispatch Director

Approval of Consent Agenda (minutes)
Florence Whitebread noted a correction to the minutes of the Dec. 18, 2003, meeting. The change should reflect a Friday, June 25th date for the board meeting in Geary County. Kathy Peckman moved to approve the Consent Agenda with corrections as amended. Motion seconded; motion carried.

Finance Committee Report

Mike Billinger reported that the Finance Committee met at 9 a.m. in the KAC small conference room with all members present, including newest member John Miller. Mr. Billinger moved for the board to approve the financials (bills, payrolls, cash receipts, disbursements and budget status report) as presented. Florence Whitebread seconded. Motion carried.

President’s Remarks

President Ensley commented on his recent trip to Washington D.C. for the NACo conference with KAC Executive Director Randall Allen. He was able to tour the NACo headquarters and spend time with presidents and executives from all across the country. He outlined issues of interest among state associations nationally, particularly resource development and communications. Mr. Ensley opened the floor for discussion on these two key areas.

Discussion
The goal for resource development is to have in place a sustainable financial resource to carry the association forward in the long term. President Ensley mentioned that NACo annually budgets a year-end surplus of at least 4%. Kathy Peckman suggested budgeting a “carry over” ending balance amount each year. She noted that the educational service workshops generate income, and that possibly grant writing contracts – particularly in regards to 9-1-1 could be sought. Randall Allen identified other options, such as increasing the penetration of our NACo/KAC deferred compensation program. Mike Billinger requested a state-to-state comparison of county dues. John Calhoon suggested increasing the amount of advertising dollars to help defer costs of the monthly newsletter. Dennis Peterson noted that an increase in attendance at the annual conference would be a financial benefit.

In the second key area of enhanced communications, Mr. Ensley proposed making that the board president and KAC executive director make personal visits to 10 counties each year, covering all counties in a 10-year period. Jerry Davis added that one-to-one contact is crucial to participation by county members. Gary Post noted that KAC could be listed as an agenda item at specific association’s annual meetings. Mike Billinger agreed that some groups have become disconnected.

Mr. Ensley concluded that resource development and communications will become regular agenda items for the KAC governing board.

Strategic Plan Adoption
Discussion:  Kathy Peckman suggested adding “at the annual conference” on page 5, short-term goal #3 in reference to outlets for reporting “best practices” of counties. It was moved and seconded to accept the 2004 Strategic Plan.

Professional Services Agreement
Executive Director Randall Allen reviewed the details of a proposed contract for educational services between KAC and Marla Flentje, current KAC Education Director. He recommended the document for approval. Nicholas Saldan suggested four minor language changes in the contract, and adding Executive Director as the contract contact person. Gene Merry moved to approve the contract with suggested changes. Motion seconded; motion carried.

Report on NACo’s Deferred Compensation Program
Guest Mary Bloomer, Administrative Coordinator for Coffey County, reported to the board on her first meeting as Kansas’ only representative to NACo’s Deferred Compensation Advisory Committee. Her appointment is for an initial three-year term. In the state of Kansas, there are 58 counties and special districts enrolled in the program through Nationwide Retirement Services with assets over $48 million and more than 3,500 participants.  She encouraged board members to learn more about the program or to contact her with questions so that she may forward them to the next advisory committee meeting.

Topeka Office Space Options
Gene Merry representing the office space committee reported on the visit to the League of Municipalities building location at 300 SW 8th Ave near the Statehouse. He reviewed details of the contract and suggestions for language clarification. Florence Whitebread commented about the beneficial layout of the considered facility and the opportunities to sub-lease office space to recoup some rental costs. Randall Allen displayed a diagram of the floor space. Gary Post remarked that it was time to have the KAC’s presence downtown again. Gene Merry moved to authorize and direct the KAC president and executive director to negotiate a five-year lease with the landlord and secure additional tenants to raise adequate revenue to meet new higher lease fee and maintain current KAC office lease expense as presented in 2004 budget with moving expenses to be addressed in the 2005 budget. Wade Dixon seconded. Motion carried.

NACo Report
In the absence of Lonie Addis, the NACo report was delayed.

Staff Reports
Executive Director’s Report: Randall Allen announced that board member Mary Messamore was absent because she was attending a 9-1-1 directors meeting and Lonie Addis was absent because of illness. He reported that the compensation survey will be sent next week for updated 2004 information. He anticipated the report would be complete by March and only sent to those who participated in the survey. Dues statements were mailed approximately two weeks ago to all counties. The staff has heard only from Chautauqua County that they will not be joining KAC this year because of financial restrictions. The Advanced Leadership Academy workshop in Wichita on Jan. 30 is sold out. Randall, Judy Moler and Marla Flentje will be attending. Randall and Don Moler of the League of Kansas Municipalities recently had a productive meeting with Governor Sebelius to discuss several issues: conceal and carry, of which KAC has no position; E-9-1-1, which the Governor anticipates signing; Streamlined Sales Tax; Demand Transfers; Tax Lid and Appraisal Caps. Finally, Randall reported on the Health and Human Services Summit addressing health care costs and prescription drug costs for juvenile offenders and inmates. He requested feedback from the governing board concerning a proposed state/county workgroup to examine ways to to maximize the value of the dollars spent in this area. The effort would complement the work of the Governor’s Office of Health Planning and Finance. Brief discussion followed, including a suggestion from John Calhoon that one candidate from each population sector (i.e. counties under 10,000 population) be included in the pilot workgroup.

Legislative Services Director’s Report:   Judy Moler summarized the legislative session to date including a report that 9-1-1 legislation has passed out of the House Utilities Committee, and final action is expected in the coming week. House Bill 2495 which allots one judge per county is being debated. KAC, however, didn’t take a position on it.

Education Director’s Report: Marla Flentje commented on the education program schedule that was distributed to board members. She invited and encouraged the board to assist with marketing the classes to their constituents. She made special mention of a workshop she will moderate in Ford County which will explore more cooperation among government agencies across county lines.

Executive Director’s Goals and Objectives and Employment Agreement
Randall Allen presented to the board additional performance goals for the coming year. These included:

  • Developing a brochure describing the role of counties and county officials designed for persons considering running for county office;
  • Providing staff support in mobilizing a state-county task force to examine ways to control mental health and prescription drug costs for inmates and juvenile offenders;
  • Preparing a 2004 Research Report with various comparison demographic data for Kansas counties;
  • Conducting on-site visits to four counties in two different regions along with the KAC president to discover and learn more about particular county’s individual needs and successes.

Kathy Peckman moved to approve the additional performance goals as stated. Motion seconded; motion carried.

The board moved into executive session at 12:20 p.m. to consult with the board attorney on personnel matters. The board reconvened at 12:25 p.m.

With no further business, President Ensley adjourned the meeting. The next board meeting will be Feb. 10 in Topeka.

Respectfully submitted,

Peggy Hill
KAC Communications Assistant

Carolyn McGinn, KAC Secretary