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Kansas Association of CountiesGoverning Board MeetingJanuary 23, 2004KAC Conference Room6206 SW 9th TerraceTopeka, KS 66615
Call to Order and WelcomePresident Ted Ensley called the meeting to order at 10 a.m. He welcomed the board, especially the newest members, and expressed his appreciation for the contributions they will make.Board members present were as follows:Mike Billinger, Ellis County TreasurerJohn Calhoon, Atchison County SheriffJerry Davis, Finney County CommissionerWade Dixon, Greeley County CounselorTed Ensley, Shawnee County CommissionerEileen Filbert, Jefferson County Health Department AdministratorLinda Fincham, Marshall County Register of Deeds Carolyn McGinn, Sedgwick County CommissionerGene Merry, Coffey County CommissionerJohn Miller, Norton County CommissionerKathy Peckman, Miami County ClerkDennis Peterson, Riley County Noxious Weed DirectorGary Post, Lyon County AppraiserNicholas Saldan, Johnson County Deputy County CounselorRon Sitts, Edwards County Public Works DirectorFlorence Whitebread, Geary County Commissioner
Guest present:Mary Bloomer, Coffey County Administrative CoordinatorKAC staff present:Randall Allen, Executive DirectorMarla Flentje, Education DirectorPeggy Hill, Communications AssistantJudy Moler, Legislative Services Director/General Counsel
Members absent:Lonie Addis, Labette County CommissionerMary Messamore, Sherman County Central Dispatch Director
Finance Committee Report
Mike Billinger reported that the Finance Committee met at 9 a.m. in the KAC small conference room with all members present, including newest member John Miller. Mr. Billinger moved for the board to approve the financials (bills, payrolls, cash receipts, disbursements and budget status report) as presented. Florence Whitebread seconded. Motion carried.
President Ensley commented on his recent trip to Washington D.C. for the NACo conference with KAC Executive Director Randall Allen. He was able to tour the NACo headquarters and spend time with presidents and executives from all across the country. He outlined issues of interest among state associations nationally, particularly resource development and communications. Mr. Ensley opened the floor for discussion on these two key areas.DiscussionThe goal for resource development is to have in place a sustainable financial resource to carry the association forward in the long term. President Ensley mentioned that NACo annually budgets a year-end surplus of at least 4%. Kathy Peckman suggested budgeting a “carry over” ending balance amount each year. She noted that the educational service workshops generate income, and that possibly grant writing contracts – particularly in regards to 9-1-1 could be sought. Randall Allen identified other options, such as increasing the penetration of our NACo/KAC deferred compensation program. Mike Billinger requested a state-to-state comparison of county dues. John Calhoon suggested increasing the amount of advertising dollars to help defer costs of the monthly newsletter. Dennis Peterson noted that an increase in attendance at the annual conference would be a financial benefit.
In the second key area of enhanced communications, Mr. Ensley proposed making that the board president and KAC executive director make personal visits to 10 counties each year, covering all counties in a 10-year period. Jerry Davis added that one-to-one contact is crucial to participation by county members. Gary Post noted that KAC could be listed as an agenda item at specific association’s annual meetings. Mike Billinger agreed that some groups have become disconnected.
Mr. Ensley concluded that resource development and communications will become regular agenda items for the KAC governing board.
Professional Services AgreementExecutive Director Randall Allen reviewed the details of a proposed contract for educational services between KAC and Marla Flentje, current KAC Education Director. He recommended the document for approval. Nicholas Saldan suggested four minor language changes in the contract, and adding Executive Director as the contract contact person. Gene Merry moved to approve the contract with suggested changes. Motion seconded; motion carried.
Report on NACo’s Deferred Compensation ProgramGuest Mary Bloomer, Administrative Coordinator for Coffey County, reported to the board on her first meeting as Kansas’ only representative to NACo’s Deferred Compensation Advisory Committee. Her appointment is for an initial three-year term. In the state of Kansas, there are 58 counties and special districts enrolled in the program through Nationwide Retirement Services with assets over $48 million and more than 3,500 participants. She encouraged board members to learn more about the program or to contact her with questions so that she may forward them to the next advisory committee meeting.
Topeka Office Space OptionsGene Merry representing the office space committee reported on the visit to the League of Municipalities building location at 300 SW 8th Ave near the Statehouse. He reviewed details of the contract and suggestions for language clarification. Florence Whitebread commented about the beneficial layout of the considered facility and the opportunities to sub-lease office space to recoup some rental costs. Randall Allen displayed a diagram of the floor space. Gary Post remarked that it was time to have the KAC’s presence downtown again. Gene Merry moved to authorize and direct the KAC president and executive director to negotiate a five-year lease with the landlord and secure additional tenants to raise adequate revenue to meet new higher lease fee and maintain current KAC office lease expense as presented in 2004 budget with moving expenses to be addressed in the 2005 budget. Wade Dixon seconded. Motion carried.
NACo ReportIn the absence of Lonie Addis, the NACo report was delayed.
Staff ReportsExecutive Director’s Report: Randall Allen announced that board member Mary Messamore was absent because she was attending a 9-1-1 directors meeting and Lonie Addis was absent because of illness. He reported that the compensation survey will be sent next week for updated 2004 information. He anticipated the report would be complete by March and only sent to those who participated in the survey. Dues statements were mailed approximately two weeks ago to all counties. The staff has heard only from Chautauqua County that they will not be joining KAC this year because of financial restrictions. The Advanced Leadership Academy workshop in Wichita on Jan. 30 is sold out. Randall, Judy Moler and Marla Flentje will be attending. Randall and Don Moler of the League of Kansas Municipalities recently had a productive meeting with Governor Sebelius to discuss several issues: conceal and carry, of which KAC has no position; E-9-1-1, which the Governor anticipates signing; Streamlined Sales Tax; Demand Transfers; Tax Lid and Appraisal Caps. Finally, Randall reported on the Health and Human Services Summit addressing health care costs and prescription drug costs for juvenile offenders and inmates. He requested feedback from the governing board concerning a proposed state/county workgroup to examine ways to to maximize the value of the dollars spent in this area. The effort would complement the work of the Governor’s Office of Health Planning and Finance. Brief discussion followed, including a suggestion from John Calhoon that one candidate from each population sector (i.e. counties under 10,000 population) be included in the pilot workgroup.
Legislative Services Director’s Report: Judy Moler summarized the legislative session to date including a report that 9-1-1 legislation has passed out of the House Utilities Committee, and final action is expected in the coming week. House Bill 2495 which allots one judge per county is being debated. KAC, however, didn’t take a position on it.
Education Director’s Report: Marla Flentje commented on the education program schedule that was distributed to board members. She invited and encouraged the board to assist with marketing the classes to their constituents. She made special mention of a workshop she will moderate in Ford County which will explore more cooperation among government agencies across county lines.
Executive Director’s Goals and Objectives and Employment AgreementRandall Allen presented to the board additional performance goals for the coming year. These included:
Kathy Peckman moved to approve the additional performance goals as stated. Motion seconded; motion carried.
The board moved into executive session at 12:20 p.m. to consult with the board attorney on personnel matters. The board reconvened at 12:25 p.m.
With no further business, President Ensley adjourned the meeting. The next board meeting will be Feb. 10 in Topeka.
Peggy HillKAC Communications Assistant
Carolyn McGinn, KAC Secretary