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Kansas Association of Counties

Governing Board Meeting Minutes

September 10, 2004

KAC Conference Room

6206 SW 9th Terrace

Topeka, Kansas 66615


President Ted Ensley called the meeting to order at 9:00 a.m.  Board members present were as follows:


Lonie Addis, Labette County Commissioner

Mike Billinger, Ellis County Treasurer

John Calhoon, Atchison County Sheriff

Jerry Davis, Finney County Commissioner

Wade Dixon, Greeley County Counselor

Ted Ensley, Shawnee County Commissioner

Eileen Filbert, Jefferson County Health Department Administrator

Carolyn McGinn, Sedgwick, Sedgwick County Commissioner

Gene Merry, Coffey County Commissioner

Kathy Peckman, Miami County Clerk

Dennis Peterson, Riley County Noxious Weed Director

Gary Post, Lyon County Appraiser

Nicholas Saldan, Johnson County Deputy Counselor

Ron Sitts, Edwards County Public Works Director

Florence Whitebread, Geary County Commissioner


KAC Board Members Not Present:


Linda Fincham, Marshall County Register of Deeds

Mary Messamore, Sherman County Emergency Management Director

John Miller, Norton County Commissioner




Jerry Carson, Labette County Commissioner

Brad Hamilton, Jackson County Commissioner

Mary Ann Holsapple, Nemaha County Register of Deeds


KAC staff present:


Randall Allen, KAC Executive Director

Judy Moler, KAC Legislative Services Director/General Counsel








Gene Merry moved, seconded by Ron Sitts, to approve the Consent Agenda, including the August 13, 2004 meeting minutes as amended/corrected. Motion carried.




Treasurer Mike Billinger indicated that the Finance Committee had met and reviewed the financial report and found it to be in order. Kathy Peckman moved to approve the July, 2004 Monthly Financial Report, seconded by Florence Whitebread.  Motion carried.




Brenda Flanagan, CPA of Summers, Spencer and Cavanaugh, CPAs, Topeka, briefed the Board on the recent audit of the KAC year 2003 audit.   She reviewed the audit and management letter.  Staff was asked to investigate doing the 2004 audit earlier in the year next year.  Kathy Peckman moved, seconded by John Calhoon to receive and place the audit on file. Motion carried.




Judy Moler updated the Board on the status of the policy statement.  A draft of the policy document was available for review.  However, the committee will meet one more time on October 1, 2004 to consider some additional topics for the statement. 


Randy and Judy will be attending interim committee meetings next week in Local Government on Open Records and in Assessment and Taxation. 




There was further discussion of the proposed KAC Bylaws amendment as proposed by the Kansas County Commissioners Association (KCCA) which would define in the bylaws the composition of the KAC Legislative Policy Committee.  Many of the affiliate and associate groups had sent letters to the Board to state objections to the proposed changes.  These groups included the Kansas County Clerks and Election Officials Association; the Kansas Register of Deeds Association; the Kansas County Highway Association and the Kansas County Sheriffs Association.  The Kansas Association of Local Health Departments presented a “talking paper” to the KAC Governing Board.


After much discussion by the Board and by attending guests, it was decided to have a “town hall meeting” on Sunday afternoon of the upcoming Annual Conference facilitated by Joel Wright and Kathleen Harnish-Doucet (if available) to explain and discuss this issue and try to come to resolution.  The board directed the Executive Director to contact Wright and Harnish-Doucet and see if they are available to assist the KAC in this regard, and to schedule a meeting on Sunday afternoon before the business meeting on Monday afternoon of the annual conference.  




Randall introduced Andrew Hampson, Account Executive of the Bukaty Agency in Overland Park and Todd Williams, United Healthcare, Kansas City, who presented a proposal for a new group employee health and dental insurance coverage to become effective October 1, 2004 (dental) and October 15, 2004 (health).  Nick Saldan moved, seconded by Dennis Peterson, that the Board give authority to the Executive Director to execute documents necessary to contract with United Healthcare and Delta Dental for the periods beginning in October. Motion carried.




The July, 2004 revenue has been received from almost all cellular companies for the Local E-911 fund. There is only one major company and a few smaller companies outstanding. However, there are several PSAPs that have not sent in their zip plus four information.  Those PSAPs will not be reimbursed until that information is filed with the Local Collection Point Administrator (KAC and LKM). 


Judy Moler reviewed the recommended Memorandum of Understanding (MOU) between the KAC and the League of Kansas Municipalities concerning administrative responsi-bilities associated with the Local E 9-1-1 funds. Lonie Addis moved, seconded by Carolyn McGinn, to authorize the Executive Director to sign the MOU in behalf of the KAC. Motion carried.




Randall asked for approval to attend the annual conference of the NCCAE (Randall’s peers in other state county associations) in Asheville, North Carolina, October 20-23, 2004.  Wade Dixon moved, seconded by Ron Sitts, to authorize the travel expenses.

Motion carried.   




Executive Director Allen told the board that most of the significant work programs or topics consuming staff time had already been discussed on the agenda. However, he informed the board 1) of his recent visit to Saline County to meet with the Saline County Commissioners and other elected officials, department heads, and print and electronic media representatives from the Salina area to discuss county operations and intergovernmental relations in Salina-Saline County; 2) of the recent filing of a $60,000 grant application with the Kansas Health Foundation to continue the Public Health Policy Fellowship into 2005 (as earlier authorized by the KAC Governing Board); and 3) of the revised October meeting date (October 15) for the KAC Board meeting in Emporia/Lyon County. The meeting will be held in the new Lyon County Courthouse.


With no further business, the meeting was adjourned at 11:41 a.m.



Respectfully submitted,




Judy A. Moler, Legislative Services Director/General Counsel





Approved:  ________________________

                   Carolyn McGinn, Secretary

                   October 15, 2004