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Kansas Association of Counties
Governing Board Meeting Minutes
Sunday, November 21, 2004
KAC Annual Conference
Redbud Room, Sheraton Hotel
Overland Park, Kansas
President Ted Ensley called the meeting to order at 9:00 a.m. Board members present were as follows:
Lonie Addis, Labette County Commissioner
Mike Billinger, Ellis County Treasurer
Jerry Davis, Finney County Commissioner
Wade Dixon, Greeley County Counselor
Ted Ensley, Shawnee County Commissioner
Eileen Filbert, Jefferson County Health Department Administrator
Linda Fincham, Marshall County Register of Deeds
Carolyn McGinn, Sedgwick, Sedgwick County Commissioner
Gene Merry, Coffey County Commissioner
Mary Messamore, Sherman County Emergency Management Director
John Miller, Norton County Commissioner
Dennis Peterson, Riley County Noxious Weed Director
Kathy Peckman, Miami County Clerk
Ron Sitts, Edwards County Public Works Director
Florence Whitebread, Geary County Commissioner
KAC Board Members Not Present:
John Calhoon, Atchison County Sheriff
Gary Post, Lyon County Appraiser
Nicholas Saldan, Johnson County Deputy Counselor
KAC staff and others present:
Randall Allen, KAC Executive Director
Marla Flentje, KAC Education ConsultantJudy Moler, KAC Legislative Services Director/General Counsel
ADDITIONS/DELETIONS TO AGENDA
Gene Merry asked for about 10 minutes after the NACo Report to discuss energy policies. Kathy Peckman asked for an executive session after the President’s remarks to discuss matters involving non-elected personnel.
APPROVAL OF MINUTES
Gene Merry moved, seconded by Kathy Peckman, to approve the October 15, 2004 meeting minutes as amended.
CONSENT AGENDA APPROVAL
Wade Dixon moved, seconded by Gene Merry, to approve the November 21, 2004 Consent Agenda, which included authorization for persons to attend the annual NCCAE Presidents/Executive Directors meeting in Washington in January, 2005; for 2 board members and 2 staff members to attend the annual NACo Legislative Conference in Washington in March, 2005; and for two staff persons to attend an in-service meeting of county association staff in Chicago in January, 2005.
FINANCE COMMITTEE REPORT
Treasurer Mike Billinger stated that financial reports will be presented and reviewed at the December Meeting.
ANNUAL CONFERENCE OVERVIEW/INSTRUCTIONS
Randall Allen went over the events of the conference and pointed out certain instances in which the Board needed to meet before hand in order to process to the meeting hall.
REVIEW OF PROTOCOLS FOR ADOPTION OF THE 2005 LEGISLATIVE POLICY STATEMENT
Judy Moler summarized the process for the adoption of the policy statement. In addition, items of potential controversy on the statement were discussed.
NATIONAL ASSOCIATION OF COUNTIES
Lonie Addis spoke of issues to come before the NACo Board at its board meeting in Chicago in December. He reminded the KAC Board that he would not be at the joint meeting of the LKM/KAC Boards as he would be in Chicago at the NACo Board meeting.
Gene Merry is currently a member of the Governor’s Task Force on Energy as well as the NACo Committee that deals with Energy. The Governor’s Task Force has had several meetings and there will be several potential pieces of legislation the session. Gene felt that the Energy Policy contained in the KAC Policy Statement was a good one and would allow the KAC to address any issues that emerged during the session.
BOARD MEETING DATES
Randall discussed the joint meeting with the League of Kansas Municipalities’ Board on Dec. 10. A meeting calendar was presented for next year’s meetings to be adopted at next month’s board meeting.
OFFICE SPACE SUB-LEASE TO KAHLD
Randall presented the lease agreement for office space with the Kansas Association of Local Health Departments at our new location (300 SW 8th, Topeka). The board discussed the need to ensure that language concerning indemnification in the sub-lease with KALHD mirror the language in the KAC’s lease with the League of Kansas Municipalities. The section regarding assumption of liability needs to be reworked and then the lease can be signed. Gene Merry moved, seconded by Kathy Peckman, to approve the sub-lease of office space to KALHD beginning January 1, 2005, subject to review and inclusion of appropriate language in the lease concerning liability. Motion carried.
2005 OPERATING BUDGET
Randall presented the draft 2005 operating budget for the Association in considerable detail. He recalled the 2003 audit report in which the auditor cited declining cash balances and the need to reverse the recent trend of operating expenditures exceeding revenues. Randall indicated that education program revenues in particular were lagging behind program expenditures and were threatening the overall financial stability of the Association. As such, the recommended 2005 budget anticipates non-renewal of the current professional services agreement with Flentje and Associates to manage the Kansas County Government Institute. Allen also indicated that the recommended budget anticipated that the Association would “look nearly the same” in 2005 as in 2004, and if there is fallout after the annual conference from the bylaws proposal, the budget would require adjustment prior to adoption. In the interest of time, further discussion of the proposed budget was deferred to the December 9, 2004 board meeting.
President Ensley recapped highlights and challenges of the year. He thanked the Board and staff for their hard work doing the year.
At 10:20 am, the Board adjourned into Executive Session for 15 minutes for the purpose of discussing non-elected personnel. At 10:35 a.m., the Board returned to open session, at which time President Ensley adjourned the meeting. No action was taken during the closed session.
Judith A. Moler
General Counsel and Legislative
December 9, 2004