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Kansas Association of Counties

Governing Board Meeting Minutes

December 9, 2004

KAC Conference Room

6206 SW 9th Terrace

Topeka, Kansas 66615

 

President Ted Ensley called the meeting to order at 1:00 p.m.  Board members present were as follows:

 

 

Mike Billinger, Ellis County Treasurer

John Calhoon, Atchison County Sheriff

Jerry Davis, Finney County Commissioner

Wade Dixon, Greeley County Counselor

Ted Ensley, Shawnee County Commissioner

Eileen Filbert, Jefferson County Health Department Administrator

Linda Fincham, Marshall County Register of Deeds

Gene Merry, Coffey County Commissioner

Carolyn McGinn, Sedgwick, Sedgwick County Commissioner

Mary Messamore, Sherman County Emergency Management Director

John Miller, Norton County Commissioner

Kathy Peckman, Miami County Clerk

Dennis Peterson, Riley County Noxious Weed Director

Nicholas Saldan, Johnson County Deputy Counselor

Ron Sitts, Edwards County Public Works Director

Florence Whitebread, Geary County Commissioner

 

KAC Board Members Not Present:

 

Lonie Addis, Labette County Commissioner (Commissioner Addis was absent from the KAC Board meeting because he was attending a NACo Board meeting in Chicago, Ill.) 

 

KAC staff present:

 

Randall Allen, KAC Executive Director

Judy Moler, KAC Legislative Services Director/General Counsel

 

Others Present:

 

Shannon Francis, Seward County Commissioner

Alvin Perez, Republic County Highway Administrator

Rebecca Seeman, Saline County Register of Deeds

Tom Winters, Sedgwick County Commissioner

Don Peckman, spouse of Kathy Peckman

 

APPROVAL OF CONSENT AGENDA

 

Wade Dixon moved, seconded by Ron Sitts, to approve the Consent Agenda.  The Consent Agenda included the approval of minutes of the October 15, 2004 meeting and November 21, 2004 meeting as well as approval of bills and payroll as reviewed earlier by the Finance Committee. Motion carried. 

 

FINANCE COMMITTEE REPORT

 

Treasurer Mike Billinger indicated that the October, 2004 Monthly Financial Report was not available in sufficient time to afford the committee advance review time. He indicated that the committee had earlier had a good discussion with the Executive Director about expenses related to the office relocation (estimated $8-10,000). There was discussion about which board (outgoing or incoming) should approve and take final action on the 2005 Association budget. Mickey Billinger moved, seconded by Carolyn McGinn to move item #12 on the agenda (i.e. Discussion/Action on the 2005 budget) to #8 on the agenda, immediately prior to seating of the newly constituted KAC Board. Motion carried.

 

STATUS OF KAC AFFILIATE MEMBERSHIP IN THE KAC

 

Kathy Peckman, representing the Kansas County Clerks and Election Officials Association; Mike Billinger, representing the Kansas County Treasurers Association; and John Calhoon, representing the Kansas County Sheriffs Association, spoke to the Board about their affiliates’ intent to withdraw from the Kansas Association of Counties.  Linda Fincham, representing the Kansas Register of Deeds Association, stated that their affiliate will meet the following week to decide whether or not to remain a part of KAC.  A letter from the Kansas County Treasurers Association and a copy of an email from the Sheriffs Association indicating the two associations’ intent to withdraw from the KAC were submitted. Other associations were asked to provide such notification in writing, if there intent was to withdraw.   

 

THANK YOU FOR SERVICE

 

Outgoing Board members were thanked for their years of service.  Outgoing members included: Wade Dixon, Greeley County Counselor, Linda Fincham, Marshall County Register of Deeds, Carolyn McGinn, Sedgwick County Commissioner, Jerry Davis, Finney County Commissioner; Kathy Peckman, Miami County Clerk; John Calhoon, Atchison County Sheriff; Ron Sitts, Edwards County Public Works Director; and Mike Billinger, Ellis County Treasurer.

 

2005 BUDGET DISCUSSION

 

There was considerable discussion about the Association’s 2005 budget picture including conjecture as to what the withdrawal of the affiliates would mean to revenues and conference registrations and expenditures. Carolyn McGinn moved, seconded by Gary Post, to adopt the 2005 budget as first presented by the Executive Director on November 21, 2004, with a committee to be appointed to make recommendations on future amendments to the budget. Motion carried.

 

PRESIDENT’S FINAL REMARKS AND SEATING OF NEW BOARD

 

KAC President Ted Ensley made final remarks and the new Board was seated, with outgoing board members introducing their successors. New board members seated included:  Tom Winters, Sedgwick County Commissioner, Shannon Francis, Seward County Commissioner, Alvin Perez, Republic County Highway Administrator, and Rebecca Seeman, Saline County Register of Deeds. 

 

ELECTION OF GOVERNING BOARD OFFICERS FOR 2005

 

Carolyn McGinn, chairman of the Nominating Committee, submitted the following names for 2005 officers of the Association, to be placed in nomination for consideration by the Governing Board:

 

            Gene Merry, Coffey County Commissioner                               President

            Dennis Peterson, Riley County Noxious Weed Director Vice President

            Florence Whitebread, Geary County Commissioner                  Secretary

            John Miller, Norton County Commissioner                                Treasurer

 

President Merry appointed the 2005 Finance Committee as follows:  John Miller, Treasurer, Chairman; Ted Ensley, Eileen Filbert and Tom Winters.

 

DISCUSSION/ACTION ON 2005 DUES ASSESSMENTS

 

The Board discussed the need to raise additional revenue to 1) offset some of the expense of educational programs (workshops, courses) which cannot be generated from participant workshop registration fees, as well as 2) stabilize the Association’s fund balances. The board also discussed the uncertainty of our revenue stream for 2005, given the possibility of membership fallout resulting from the bylaws action in November, 2004.

 

Mary Messamore moved, seconded by Dennis Peterson, to assess the 2005 membership dues as follows:

 

For counties:

 

            1.  Assess $355,300 in dues (aggregate) among all 105 counties; with

            2.  All member counties first assessed a base amount of $470 each, regardless of

                        population or assessed valuation, with the base fee generating $49,350 if

all counties join ($470 X 105); with

 

 

            3.  The balance of the county member dues assessments ($355,300 less $49,350,

or $305,950) split into two equal amounts ($152,975 each) allocated

among member counties; with  

            4.   $152,975 allocated to member counties based on their relative population and

$152,975 allocated to member counties based on their relative assessed valuation; provided that;

            5.   No county pays more than $12,760 in membership dues. 

 

For affiliate and associate members:

 

No changes from 2004.  Kansas County Commissioners Association will be assessed $5,000 and all other affiliate organizations assessed $2,000 each; and all associate organizations assessed $800 each.

 

Motion carried.

 

Florence Whitebread moved, seconded by Dennis to approve the contgract with Austin Peters Group at a maximium aount of $3m999.  Motion carried.

 

Ted Ensley moved, seconed by Gary post, to award the 2007 and 2008 annual conferences to Wichita/Sedgwick County, KS.  Motion carried.

 

 

MEETING DATES FOR 2005

 

The following meeting dates were approved by unanimous vote for the KAC board meetings in 2005:

 

Friday, January 21, 2005                                          Topeka

Tuesday, February 15, 2005                                      Topeka (County Government Day)

Friday, March 18, 2005                                               Topeka

Friday, April 22, 2005                                                  Topeka

Friday, June 24, 2005                                                   Outside Topeka

Friday, August 12, 2005                                                Topeka

Friday, September 16, 2005                                         Outside Topeka

Sunday, November 20, 2005                                        Topeka (Annual Conference)

Thursday and Friday, Dec. 8-9, 2005                           Topeka

 

 

REQUEST FOR PROFESSIONAL SERVICES AGREEMENT

 

The Executive Director presented a professional services agreement document with the Austin Peters Group to conduct the 2005 Compensation Study on behalf of the KAC.  Florence Whitebread moved, seconded by Dennis Peterson, to approve the agreement as proposed. Motion passed.

 

The Executive Director and Legislative Services Director gave brief reports. 

 

With no further business, the meeting was adjourned at 4:40 p.m.

 

Respectfully submitted,

 

 

 

Judy A. Moler, Legislative Services Director/General Counsel

 

 

 

 

Approved:  __________________________

                  Florence Whitebread, Secretary