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Kansas Association of Counties
Governing Board Meeting Minutes
Friday, July 21, 2006
KAC Conference Room, 300 SW 8th Ave.
President Gene Merry called
the meeting to order at 9:05 a.m. Board members present were as
Michele Abbott-Becker, Marion
County Emergency Management/Homeland Security Director
Joe Connor, Unified
Government Health Department Administrator
Ted Ensley, Shawnee County Commissioner
Shannon Francis, Seward
Steve Garten, Barber County Commissioner
Larry McAulay, Johnson County Director of Legal Services
Gene Merry, Coffey County Commissioner
John Miller, Norton County
Dennis Peterson, Riley County Noxious Weed Director
George Pogge, Jefferson
County Road Superintendent
Gary Post, Lyon County
Florence Whitebread, Geary County Commissioner
Sedgwick County Commissioner
Terry David, Rice County EMS Director
KAC staff and others present:
Randall Allen, KAC Executive
Brenda Flanagan, Summers, Spencer and Callison,
Judy Moler, KAC General
Counsel/Legislative Services Director
Jolene Rankin, Dickinson County Appraiser, President, Kansas County Appraisers Association
Paul Welcome, Johnson County Appraiser
Joel Wright, Team Tech, Inc.
ADDITIONS/DELETIONS TO AGENDA
Shannon Francis moved, seconded by Steve Garten to
approve the meeting agenda as presented.
APPROVAL OF MINUTES
Dennis Peterson moved, seconded by Florence Whitebread,
to approve the June 16, 2006, meeting minutes as amended. Motion carried.
APPROVAL OF BILLS AND PAYROLL
John Miller presented the Monthly
report of Bills and Payrolls for July 21, 2006. John Miller moved, seconded by Shannon Francis, to
approve the bills and payrolls for July 21, 2006
as presented. Motion carried.
MONTHLY FINANCIAL REPORT
Executive Director Allen
presented the Monthly Financial Report for June, 2006. John
Miller moved, seconded by Shannon Francis, to
accept and place on file the Monthly Financial Report for June, 2006. Motion
PRESENTATION OF AUDIT OF KAC FOR YEAR ENDING DECEMBER 31, 2005
Brenda Flanagan of the firm
of Summers, Spencer and Callison,
CPAs presented the audit report for the financial statements of the KAC, for
the year ending December 31, 2005. The audit
report gave an unqualified opinion as to the accuracy of the financial
statements. The financial picture at this point is very positive, especially
considering the amount of flux the KAC had last year. From December 31, 2004 to December 31, 2005,
total current assets increased from $253,758 to $271,599; total assets
increased from $301,315 to $305,931, and the Association’s net assets (total
assets less liabilities) increased from $142,852 to $200,725. Ms. Flanagan then
presented the audit management letter. There was one reportable condition,
concerning the integration of accounts receivable into the rest of the
accounting system and the reconciliation thereof. Since the close of 2005,
procedures have been implemented to address this matter. The other suggestions
in the management letter were ones for the KAC to consider. They include 1)
allocation of certain indirect costs to program budgets of the Association, to
better reflect the costs of the separate programs; 2) preparation of an
accounting manual; 3) clarification of the Association’s sick leave policy,
specifically as it concerns the payment of unused sick leave upon retirement
after an employee has reached a threshold of sick leave hours earned; and 4)
compliance with Sarbanes-Oxley reforms (new federal laws). Gene indicted that
he will soon appoint a committee to review the Executive Director’s
compensation which has not changed in over two years. Randall will review the
audit letter and make any suggestions for addressing the comments therein to
the Finance Committee, which will then forward suggestions to the full board.
Florence Whitebread moved, seconded by Ted Ensley, to
receive and place on file the audit report of the financial statements for the
year ending December 31, 2005. Motion carried.
UPDATE ON PROPERTY APPRAISAL IN KANSAS
Jolene Rankin, Dickinson
County Appraiser and President, Kansas County Appraisers Association, Paul
Welcome, Johnson County Appraiser and KAC Board Member Gary Post, Lyon County
Appraiser presented an update on property appraisal in Kansas. Mr. Welcome gave a presentation regarding the
new CAMA software and its installation progress in Kansas.
Joel Wright of Team Tech, Inc.
gave a status report of the Kansas Collaborative and the four breakthrough
teams (Transportation, Community Capacity Building, Geographic Information Systems, and Health Care
(i.e. Medical Care Costs for Jail Inmates and Juvenile Offenders).
LEGISLATIVE SESSION BRIEFING
Randall Allen and Judy Moler updated the Board on the status of the
Policy Committee. Its next scheduled
meeting is August 18, 2006. At this time,
interim committee appointments and topics have not been confirmed.
Steve Garten, NACo
representative, announced that he will attend the NACo Annual Conference in Chicago, Cook County, Illinois. KAC President
Gene Merry, Executive Director Allen, and Commissioner Winters will also
attend. At the conference, there will be
a Kansas breakfast meeting at which time a decision will be
made as to how Kansas counties will vote as far as the race for 2nd
Vice President of NACo is concerned. There are four candidates running for the
position, including Teresa Altemus, Gloucester County, Virginia; Valerie Brown, Sonoma County, California; Joe Fuller, Rapids Parish, Louisiana; and Harry Montoya, Santa Fe County, New
Winters and Executive Director Allen, along with others involved in the Kansas
Collaborative, will be presenting an educational workshop at the NACo Annual
Conference about the successes of the Kansas Collaborative.
EXECUTIVE DIRECTOR’S REPORT
Randall reported on the
following issues and asked for board discussion and consideration as follows:
Strategic Planning Session for the Board: Randall
indicated a need for the board to “retreat” sometime in the near future to
discuss and reach consensus on a vision of where and how the Association should
be moving into the future, with mid-term and long-term goals and strategies.
There was considerable board discussion about whether such a session should
occur this fall, before the annual change in leadership, or concurrent with the
change in board composition and leadership, or shortly after the first of the
year. There was discussion about the advantages and disadvantages of both
approaches. While it was felt that a new board should be empowered to set new
sights and goals, several felt that having the benefit of veteran board
members’ knowledge (even persons who are no longer on the board) was a big
positive. As such, the consensus was to blend the two concepts, and have a
board retreat/strategic planning session after the first of the year, but
invite-in selected others (prior board members, possibly other more attentive
constituents) to participate in the session.
Randall indicated that a time other than the regular board meeting was
best, because the regular meeting agenda is not the best format to engage
people in discussing broader, more long-term issues.
Kansas County Government Institute workshops: Randall
announced the following KCGI workshops:
August 31: Planning and Organizing for Service (Customer
September 7: Planning and Organizing for Service (Customer
Keynote Speaker for Annual Conference: Randall
briefed the board on the selection of Lewis Feldstein to be the keynote speaker
for the 31st annual conference. He distributed a biography of Mr.
Feldstein, who is Executive Director of the New Hampshire Charitable
Foundation. Feldstein is the co-author of the book, Better Together, which is
also the theme of the 31st Annual Conference. The cost for Mr.
Feldstein’s keynote presentation is $5,000, and Randall indicated that the
Kansas Association of Local Health Departments had made funds available to
underwrite this cost. The funds are residual grant monies from the Kansas
Health Foundation in Wichita, Kansas. Tom Winters moved, seconded by Gary Post, to
authorize the Executive Director to engage Mr. Feldstein as the keynote speaker
for the 31st Annual Conference at a cost of $5,000 plus travel
expenses. Motion carried.
Courthouse Security: Randall distributed a recent
newspaper story from the Kansas City Star citing a thorough analysis of
courthouse security in all Kansas
courthouses which is currently underway. Judy Moler is a member of a task force
established by the Office of Judicial Administration, which is working with a
consultant to evaluate security procedures and arrangements in all county
courthouses. A pilot review of the Reno County Courthouse was recently
conducted through the program, and similar reviews will be conducted in the
other 104 courthouses before the project is completed. An educational session
on this topic will be offered as part of the 31st Annual KAC
Midwest Rural Transportation Workshop in St. Louis: Shannon
Francis and Joel Wright reported on their attendance at a recent meeting in St. Louis, at which representatives of state transportation
departments, state county associations, and metropolitan planning organizations
(MPOs) from the midwest
region attended. The main focus of the meeting was the local consultation
process, which requires some changes due to the new federal transportation bill
passed last year. Both indicated that they felt good about working in Kansas and with KDOT, after hearing from persons in other midwestern states.
Innovations Award Presentation in Chicago: Randall
indicated that the Kansas Collaborative project on pharmaceuticals for jails
and juvenile detention facilities would be considered for an Innovations Award
from the Midwestern Legislative Conference of the Council of State Governments
(CSG) when it met August 21-23 in Chicago. He indicated that he, Joel Wright and Kathleen Harnish-Doucet
from Team Tech, and Viola
Riggins from the Kasnsa Department of Corrections would be going to Chicago on August 21and returning on August 23, 2006 to present the project to a panel comprised of
legislators from 10 midwestern states. Seven projects
were named finalists and asked to present, and among them, the Collaborative’s project on pharmaceuticals was one. Gary Post moved,
seconded by Ted Ensley, to authorize Randall to travel to Chicago to make the
presentation, at little or no net cost to the Association. Diamond
Pharmaceuticals will be paying for air fare and hotel expenses at the
conference. Motion carried.
Staffing Change: Randall indicated that he had placed
advertisements in the Lawrence and Topeka newspapers to solicit resumes and letters of
application for the Conference/Meeting Planner position being vacated by Michelle Goeden after the birth of her baby in late September or
early October. Randall indicated that
following the deadline, resumes would be evaluated and the field narrowed for
interviews prior to a final selection being made.
AFFILIATE RELATIONS REPORT
Board members briefly reported
on issues pertinent to their respective affiliate organizations.
Joe Connor for KAHLD reported
that their organization was successful in getting 50% of federal funds for
bioterrorism coming into the state to be distributed to locals. The overall
distribution from the federal government will be down 11%.
Michelle Abbott Becker
announced that next year’s homeland security monies will be distributed
regionally, not county by county. It is
important for all counties to have representation on the regional councils.
KEMA will be meeting Sept.
13-15 in Hays, Kansas. Judy Moler
will present a workshop on effective lobbying.
George Pogge announced that
on August 16 there will be a meeting of the Kansas County Highway Officials
Dennis Peterson brought a
concern to the Board that the state is forcing down to locals the inspection of
The meeting was adjourned at 2:45 p.m.
September 22, 2006