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NOTE: The October 27, 2006 meeting minutes were previously approved at the November 19, 2006 board meeting. However, following the November meeting, Commissioner Winters brought attention to the KAC staff concerning two omissions in the board meeting minutes. As such, the minutes have been revised with the additions highlighted in red. Recommendation: Approve the revised minutes (below) and let the record show that these minutes supersede previously approved minutes for the October 27, 2006 meeting. 

 

Kansas Association of Counties                                                

Governing Board Meeting Minutes

Friday, October 27, 2006

Lower Level Conference Room

300 SW 8th

Topeka, KS

 

 

President Gene Merry called the meeting to order at 10:03 a.m. Board members present were as follows:

 

Joe Connor, Unified Government Health Department Administrator

Ted Ensley, Shawnee County Commissioner

Shannon Francis, Seward County Commissioner

Steve Garten, Barber County Commissioner

Gene Merry, Coffey County Commissioner

Dennis Peterson, Riley County Noxious Weed Director

John Miller, Norton County Commissioner

Gary Post, Lyon County Appraiser

Florence Whitebread, Geary County Commissioner

Tom Winters, Sedgwick County Commissioner

 

Absent:

 

Michele Abbott-Becker, Marion County Emergency Management/Homeland Security Director

Terry David, Rice County EMS Director

Larry McAulay, Johnson County Director of Legal Services

George Pogge, Jefferson County Road Superintendent

 

KAC staff and others present:

 

Randall Allen, KAC Executive Director

Sarah Meyer, KAC Conference and Meeting Planner

Judy Moler, KAC General Counsel/Legislative Services Director

Rob Mahoney, Haake Benefits Group, Overland Park

Andy Carter, Haake Benefits Group, Overland Park

Brenda Flanagan, Summers, Spencer and Callison, CPAs

Brian Riemenschneider, KAC Legal Intern

 

APPROVAL OF AGENDA

    

Shannon Francis moved, seconded by Steve Garten, to approve the meeting agenda as presented. Motion carried.

 

APPROVAL OF MINUTES

 

Dennis Peterson moved, seconded by Gary Post, to approve the September 22, 2006 meeting minutes as presented.  Motion carried. 

 

 

INTRODUCTION OF LEGAL INTERN

 

Randall Allen introduced the KAC Legal Intern, Brian Riemenschneider.  He succeeds Shannon Bell. Brian is a third-year law student at Washburn and will be working 20 hours a week for the KAC.

 

APPROVAL OF BILLS AND PAYROLL

 

John Miller, Board Treasurer, presented the Monthly Report of Bills and Payrolls for October 27, 2006.  John Miller moved, seconded by Florence Whitebread, to approve the bills and payrolls for October 27, 2006 as presented. Motion carried.

 

MONTHLY FINANCIAL REPORT

 

Executive Director Allen explained that the September, 2006 Monthly Financial Report was not ready for presentation due to work on the 2007 budget proposal.

 

NATIONAL ASSOCIATION OF COUNTIES REPORT

 

NACo Representative Steve Garten reported that approximately 2 or 3 more counties a week (nationally) are signing up for the NACo drug card. Kansas counties currently participating include Butler, Ford, Gray, Greenwood, Harvey, Jefferson, Lane, Pottawatomie, Pratt, Reno, Saline, Sedgwick, and Sherman. New signees in Kansas include Geary and Wyandotte counties and Lyon County has expressed interest.

 

Steve asked for the Board to approve his travel to the NACo Board meeting in Columbus, Ohio, Nov. 30-Dec. 2, 2006.  Dennis Peterson moved, seconded by  Tom Winters, to approve the travel to Columbus. Motion carried. 

 

LEGISLATIVE REPORT

 

Judy Moler reported that the interim committee on Corrections and Juvenile Justice will have a  hearing next week on HB 2893 which allows jails to use Medicaid rates when reimbursing hospitals for prisoner medical services.  Scheduled to testify is Secretary of Corrections Roger Werholtz and the Kansas Hospital Association. 

 

There has been much discussion among the Kansas County Appraisers Association (KCAA) concerning the expansion of the Board of Tax Appeals from three to five members. The KCAA may possibly bring an amendment to the draft 2007 KAC Policy Statement to include language calling for the expansion.  Tom Slack, a controversial member of BOTA, has announced his resignation at the end of December citing the cut in his income when he accepted the BOTA position.   It was suggested by the Board that KAC staff contact the Governor’s office to ask for swift replacement of Mr. Slack so that there is not another BOTA backlog of cases. 

 

Randall Allen testified on two issues before the interim Special Committee on Taxation this past week. They included 1) residential property tax valuation caps (KAC strongly opposes); and 2) the state and local government tax structure.  In his testimony before the committee on the latter subject, Allen told legislators that 1) we need to be flexible; 2) we need to nurture a culture of cross-jurisdictional collaboration; and 3) we need to remove any systemic obstacles to effective and efficient government.    

 

STATUS REPORT:  Health, Dental and Incidental Insurance Pool Project

 

Rob Mahoney, Haake Benefits Group, Overland Park, reported to the KAC Board that two insurance companies have expressed interest in providing group health insurance to the 19 counties that have expressed interest (and potentially any other counties as well). Those companies are Coventry and United Healthcare.  The KAC, if it decides to go forward, needs to appoint a committee to interview these two companies and determine which one is best suited for the counties’ needs and which would be our best business partner in such a venture. Ted Ensley moved, seconded by Florence Whitebread, that a committee be formed to interview the two insurance providers and make a recommendation to the Board as to the best business partner for going forward, at the November 19, 2006 meeting.  Motion carried.  President Gene Merry appointed Commissioner John Miller as Chair of the committee. Other committee members will be named to meet with the companies.

 

PRESENTATION OF AUDIT REPORT FOR THE WIRELESS E-911 FUND FOR THE PERIOD ENDING JUNE 30, 2006

 

Brenda Flanagan, Summers Spencer and Callison, CPAs (Topeka) presented a discussion draft of the audit report for the Wireless E-911 Fund for the period ending June 30, 2006. She explained that she had not been able to confer with management of the League of Kansas Municipalities (co-administrator of the program) prior to coming to the KAC Board meeting, and that she wanted to reserve the right to make changes to the report after she conferred with League management. Receipts for the 12-month period ending June 30, 2006 totaled $4,547,472, including $4,529,814 in wireless E-911 fees remitted by wireless providers, and disbursements totaled $4,344,470 in the same period, including $4,272,843 to Public Safety Answering Points (PSAPs). Brenda then addressed the management letter which identified two reportable conditions and two other matters. One of the two reportable conditions (Improving Cash Receipts Controls) is within the purview of KAC management, while the other (Accounting for Statewide Fund) rests with the League of Kansas Municipalities. The two “other matters” concerned 1) payment of administrative fees to the League and KAC at the end of each month, leaving a $2,000 balance in the administrative payable account at month-end; and 2) a concern about the completeness of fee income, which rests in part with the Kansas Corporation Commission and its ability to identify new wireless carriers in Kansas. The League of Kansas Municipalities is responsible for paying the administrative fees since the League holds the checkbook for the funds. Tom Winters moved, seconded by Ted Ensley, to receive and place the audit report of the Wireless E-911 fund on file, and direct staff to respond to the reportable item in the management letter by correcting the deficiency and describing the solution and that such response should be placed on the KAC Board agenda at the November 19, 2006 meeting.  Motion carried.

 

 

 

 

INTRODUCTION OF CONFERENCE PLANNER AND UPDATE ON THE 31st ANNUAL CONFERENCE

 

Randall introduced Sarah Meyer, the KAC Conference and Meeting Planner.  Sarah started to work at the KAC in September.  As of this date we have 399 persons registered for the conference, almost 70 for the pre-conference and 49 booth spaces reserved.  The planning is going well and staff is optimistic that this will be a great conference. 

 

PRESIDENT’S REPORT

 

Gene Merry reported on efforts of the Transportation Breakthrough Team, the Kansas County Highway Association, KDOT, and others to develop a proposal to offer statewide county road engineering services to counties across Kansas. He reported on meetings he had been part of in which the subject was discussed. Gene also made the distinction between KDOT’s new efforts to develop a long-range transportation plan (required by federal law) and the current 10-year Comprehensive Transportation Program (KDOT). He asked Commissioner Winters to explain the purpose of the long-range transportation plan. Commissioner Winters as well as Commissioner Paul Steele from Thomas County have been named to the Policy Advisory Committee of the Long-Range Planning project, and several county highway officials have been appointed to the Technical Advisory Committee for the project. Gene urged the board to attend one of the several regional transportation meetings (upcoming) during November and December, 2006 and to write January 18, 2007 to their calendars, when there will be a statewide transportation meeting in Manhattan for the purpose of drawing together the ideas which emerge from the various regional meetings in late, 2006.        

 

President Merry announced formation of four KAC Ad Hoc Working Committees for which the goal is to broaden the base of current and future leadership for the Kansas Association of Counties and to address four most critical challenges to and opportunities for the Association.  The committees are as follows:

Revenue Enhancement Committee, Learning Committee, The Kansas Collaborative Oversight Committee, and the Transportation Consultative Process Committee.  Gene said that the committees would include both board and non-board members, with the goal to include anyone and everyone who wants to be a part of the process. He said that a deliberate, active recruitment process would occur to ensure that there is broad representation on each committee.

 

PRESENTATION AND DISCUSSION OF THE 2007 BUDGET:

 

The Executive Director presented the first preliminary draft of the 2007 Association budget. He stressed that the revenue estimates and expenditure estimates (particularly for the Kansas County Government Institute) are very preliminary in nature and that more refined numbers would be presented at the November meeting in Topeka (annual conference). He also said that, at present, the budget is not balanced, meaning that the projected expenditures exceed projected revenues by $13,092, and that the final budget recommendation would be balanced (minimally), with hopefully a projected year-end 2007 surplus (revenues over expenditures).    

 

 

 

 

 

 

 

EXECUTIVE DIRECTOR’S REPORT

 

Randall reported on the following programs, activities, and issues:

 

Employee Group Health and Dental Insurance Renewals:  Randall reported that he had met with Andrew Hampson, account representative for the Bukaty Agency, the broker for KAC group health/dental insurance. Under the current health care insurance structure, costs for renewal of the current coverage would increase 8.3% from 2006 to 2007. However, Allen indicated that he is working with Andrew to consider a possible Health Reimbursement Account (HRA) feature in the our program, which would reduce costs for the Association. He will make a presentation of these alternatives at the November 20, 2006 meeting.

 

The Kansas Collaborative:  Joel Wright reported on the various Breakthrough Teams of the Kansas Collaborative, including the Community Capacity Building project in Harvey County. There, the Harvey County Council of Governments, comprised of mayors and council members from all cities within Harvey County as well as county commissioners) meet regularly to discuss service delivery issues and ideas. The Harvey County COG is working with Joel and Kathleen on this project.

Joel also elaborated on other activities, including GIS meetings on-site in Atchison, Rooks and Osborne counties, and the ongoing work to further develop the Road Engineer proposal.

  

Report from the NCCAE meeting in Cooperstown, NY:  Randall reported on the recent annual conference of the National Council of County Association Executives (NCCAE). He reported that he heard a great speaker/presenter (Richard Rabiner) who would do a great job – if contracted – for the KAC in the future. He also reported on the group’s resolution to recommend the elimination of the Presidential Initiatives format at NACo. The concerns of the program are sustainability and follow-through, and the sense that there is little if any continuity from one year to the next among all the various initiatives.      

 

Kansas Advisory Council on Intergovernmental Relations:  Randall advised the board of an upcoming November 1 “Summit” on Local Government Consolidation, to be held in Salina. The KACIR is sponsoring the meeting and the KAC staff has assisted by lining up speakers, et. al.

 

Travel Authorization: Randall requested authorization for the President and Executive Director to travel to Phoenix, Arizona on November 30 – December 3, 2006 for the purpose of formally receiving the Council of State Governments Innovations Award for the Kansas Pharmaceutical Collaborative, and to staff a booth by Kansas at the CSG meeting about The Kansas Collaborative.  Tom Winters moved, seconded by Ted Ensley, to authorize the travel expenses as requested.  Motion carried.

 

 

KAC AFFILIATE/ASSOCIATE INFORMATION EXCHANGE

 

Representatives of various KAC affiliates informed the full board of activities occurring in their respective associations.

 

 

 

 

 

 

 

The meeting was adjourned at 2:25 p.m.    

 

                                                                        Respectfully submitted,

 

 

 

                                                                        _____________________________

                                                                        Judy Moler                                                                   

                                                                        KAC General Counsel/Legislative Services

                                                                   Director

 

 

Approved:         _______________________________

                        Florence Whitebread

                        Board Secretary

                        November 19, 2006