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Governing Board Meeting
Kansas Association of Counties
July 27, 2007
Lower Level Conference Room, 300 SW 8th
President Dennis Peterson
called the meeting to order at 10:00 a.m. Board
members present were as follows:
Marion County Emergency Management Director;
Joe Connor, Unified Government Health Department Administrator; Ted
Ensley, Shawnee County Commissioner; Shannon Francis, Seward County
Commissioner; Steve Garten, Barber County Commissioner; John
Miller, Norton County Commissioner; Terry David, Rice County
EMS Director; Tom Winters, Sedgwick County Commissioner; Dick Works, Allen
County Commissioner; Gary Post, Lyon County Appraiser; Dennis
Peterson, Riley County Noxious Weed Director; Larry McAulay,
Johnson County Director of Legal Services; Tom Wagner, Atchison County Commissioner; George
Pogge, Jefferson County Road Superintendent; and Sheila Biggs, Dickinson County
Staff and others
present: Randall Allen, KAC
Executive Director; Mike Smith, Senior Legislative Director/Staff Attorney.
The agenda was presented. No changes were suggested. Ted Ensley moved, seconded by Larry McAulay, to accept the agenda as
presented. Motion carried.
Minutes for June 15,
2007. Steve Garten moved,
seconded by Tom Winters, to approve the minutes of the June 15, 2007 meeting as
presented. Motion carried.
Approval of Bills and
Payroll for July 27, 2007. John
Miller, Finance Committee Chairman, indicated that the
committee had met prior to the meeting to review the invoices and there were
items of special concern. John Miller
moved, seconded by Ted Ensley, to approve the bills and payroll dated July 27,
2007. Motion carried.
Approval of Monthly
Financial Report for June, 2007. Randall
presented the monthly financial report for June, 2007. He noted that the
“budgeted amounts” reflect the receipt of the $50,000 KDOT grant for the Local
Road Engineer Program and a separate $50,000 grant for the Transportation
Breakthrough Team (Kansas Collaborative). Disbursements in the Local Road
Engineer program are largely for services of Bowers Engineering (Norm Bowers),
which provides engineering services to local governments. Terry David moved, seconded by George
Pogge, to receive and place on the
file the Monthly Financial Report for June, 2007. Motion carried.
President’s Report. President
Dennis Peterson reported on his travel to the recent NACo Annual Conference in Richmond,
Virginia. He said that Antwone Fisher was
his favorite speaker. Fisher’s story is the basis for the movie, Finding Fish,
which won wide acclaim. Dennis also reported on the cliff-hanger race for the 2nd
Vice President of NACo, between Glen Whitley of Texas
and Teresa Altemus of Virginia.
of Counties Report. Steve Garten, NACo representative, also reflected on
the recent NACo Annual Conference in Richmond.
Steve said that several persons inquired about the 2008 annual conference being
held in Kansas (actually Kansas
City, Missouri), thinking that Kansas
City is wholly in Kansas.
Board discussion ensued about the need for Jackson County, Missouri to include Kansas
counties in the metropolitan area, as well as the KAC, in its plans for the
2008 conference. Steve said that there
are 78 new NACo member counties since January
1, 2007 and that over 800 counties across America
are now participating in the NACo prescription drug program. He said that a new
dental services discount program is being rolled out, and that Sedgwick
County has indicated its desire to
be a pilot for the new dental program.
Legislative Report. Mike Smith, new staff member recently hired,
distributed a copy of the schedule of interim legislative committee topics for
the summer/fall of 2007. There are several topics which concern counties,
including the possibility of moving toward a district attorney system
statewide, as well as county sales tax authority, and the appraisal of
constructed, but not yet inhabited residential property on January 1 of any
given year. The latter is a proposal from the Homebuilders of Greater Kansas
City, and will be heard by the Special Committee on Taxation in the fall.
Review of History of
Association with Team Tech, Inc., and the Work of the Kansas Collaborative. Executive Director Allen reviewed a chronology of events and
work in the relationship between the KAC and Team Tech, relative to the Kansas
Collaborative. The relationship began in the fall/winter of 2002-2003 with
development of a white paper on health and human services, which was shared
with then-Secretary Janet Schalansky of SRS. Randall then reviewed the steps in
planning a Health and Human Services Summit; formation of the Medical Costs
Breakthrough Team to find ways to control and reduce inmate health care costs
in county jails and juvenile facilities; the Sharing Approaches that Work
forums in April – May, 2005; launch of the Kansas Collaborative in November,
2005; launch of the GIS Breakthrough Team and the assistance of the Information
Network of Kansas in catalyzing efforts around GIS; and establishment of the
Local Road Engineer Program, an outgrowth of the Transportation Breakthrough
Team. Allen then reviewed the biographical summaries for Team Tech personnel,
i.e. Kathleen Harnish-Doucet and Joel Wright.
Discussion concerning the Kansas Collaborative Agreement. Executive
Director Allen presented and reviewed a document which had been prepared and
discussed by all parties to the proposed agreement (i.e. State, League of
Kansas Municipalities, Team Tech, and the KAC), which declares the KAC to be
the fiscal agent of the Kansas Collaborative and grants express authority for
the parties to use the service mark, The Kansas Collaborative, in their
operations as long as Team Tech is managing the activities and operations of
The Kansas Collaborative.
Board discussion ensued about the rationale for the
agreement; how projects of the Collaborative are approved (currently and in the
future); whether or not we are at risk of over-extending our resources if the
approval of not projects is not controlled in some way; what rights to use the
“service mark” mean; and how the KAC is to be compensated for its role as
Tom Winters moved,
seconded by Gary Post, to express to Team Tech, Inc. that the KAC Board wants
to be in a move-forward mode, but that questions concerning the Agreement need
to be addressed and the board satisfied with such answers prior to giving
approval to the Agreement, as presented.
Motion carried unanimously. It was understood that the KAC staff
would further consult with board member Larry McAulay, who offered several
questions and possible substitute or additional language to be considered in a
final agreement, prior to bringing the Agreement back to the KAC Board for its
Review and Approval
of Bylaws for the KAC Employee Benefits Trust.
Randall presented a draft of Bylaws to govern the activities of the
KAC Employee Benefits Trust. The draft was prepared by attorney Brian Johnston,
Lathrop and Gage, and discussed by the Trustees of the Employee Benefits Trust
at its recent meeting, prior to bringing it to the KAC Board for final
approval. After considerable discussion about the draft bylaws,
Larry McAulay moved,
seconded by Shannon Francis to defer action on the proposed Bylaws until the
September 21, 2007 meeting. Motion carried.
A recess of the meeting was called at 12:10 p.m. for the purpose of having lunch.
President Dennis Peterson called the meeting back to order
at 12:40 p.m.
Session. Sheila Biggs moved, seconded by
Shannon Francis, for the board to go into executive (closed) session for the
purpose of discussing personnel matters of non-elected personnel, specifically
the performance appraisal for the Executive Director, for a period of ten
minutes. Motion carried. Time: 1:03 p.m.
At 1:13 p.m., the
Board emerged from Executive Session. Indicating that they needed additional
time for the discussion, Sheila Biggs
moved, seconded by Steve Garten, to extend the executive session by an
additional ten minutes, or until 1:23 p.m.
At 1:23 p.m., the
Board emerged from the Executive Session, as previously extended. President Dennis Peterson stated that
no action was taken during the closed session and that nothing was discussed
other than the subject previously described.
possible teleconference meetings for some KAC Governing Board meetings. President Dennis Peterson told the board
that he wanted to inquire as to how the board felt about holding board meetings
by teleconference. He said that teleconference meetings would obviously save
overall time and money (travel time, fuel expense, hotel expense) but there
would be a loss in face-to-face interaction. The board discussed the concept,
and there was consensus that for single-subject meetings where immediate action
is required, or where previously there has been ample briefing and discussion
before being requested to take action, that a teleconference meeting could work
quite well. Board members expressed concern about multi-topic agendas being
addressed by teleconference, due to several factors, including sound
quality, a tendency to “tune out” what
is going on in the meeting and pay more attention to what is happening in each
members’ office or home, and an inability to “read” the body language and
thoughts of other board members through a mere phone conversation. Dennis said that he would take the board’s
thoughts into consideration if teleconference meetings are ever
considered. No board action was taken in
Report. Randall briefed the board on
the following topics:
County Government Institute workshops – an updated schedule of summer and fall
workshops prepared by Sarah Meyer was distributed. Allen called special
attention to the “Leadership for a Productive County Workforce” workshop in Salina
on September 19, and two “Effective Community and Media Communications”
workshops in Hays and Emporia on
August 8 and 9, respectively.
draft agenda for the 32nd Annual KAC Conference was distributed,
along with a list of contracted exhibitors as of this week. Allen indicated
that the Exhibition will be much larger in 2007, due in large part to Sarah
Meyer’s aggressive marketing efforts.
distributed a copy of a marketing plan for the NACo/KAC deferred compensation
program administered by Nationwide Retirement Solutions, and indicated that
staff is working to implement strategies contained therein.
distributed a booklet, 10 Essential Public Health Services, as requested in a
previous meeting by Shannon Francis, in follow-up to a presentation at the May,
2007 KCCA meeting in Hutchinson.
informed the board that he had attended one of four sessions held in southeast Kansas
for the purpose of legislators and state agency heads to hear and respond to
concerns of southeast Kansans impacted by recent flooding. Allen attended the
meeting in Osawatomie. In response to a question about whether there were state
monies available for vaccines to immunize victims and rescue/response workers,
Allen distributed a letter from KDHE indicating that such monies are available.
Affiliate/Associate Information Exchange.
Dennis Peterson reported on
a tour in Butler County
at a recent CWDAK conference in Butler
County. He said that they took a
tour of pasture land being grazed, and that wind turbines and cattle do mix.
Gary Post said that five Kansas
counties currently need county appraisers. They include: Wilson,
Ness, Dickinson, Kiowa and Barton counties. He said that
with the retirements that have already been announced to occur in the next two
years, a total of 32 counties will need to find new county appraisers. Gary
also reported on Lyon County’s selection as a pilot county for the GIS
inventory, a project of the GIS Breakthrough Team of the Kansas Collaborative, so
that there can be a web-based inventory of the digitized data layers that are
available – county by county.
Michele Abbott-Becker asked whether the County Counselors
Association of Kansas (CCAK) needed to look at the revitalization programs and
whether any special language is needed. She told the board that 100% of all
homeland security monies now goes to the regions and that monies are being cut.
Larry McAulay inquired about wind energy, and whether there
needed to be any enabling legislation for counties to proceed with
“community-scale” wind farms. Under the public purpose doctrine, can public
monies be used to develop wind energy?
Sheila Biggs indicated that school districts are doing this.
George Pogge called attention to the Learning Committee’s
upcoming meeting in Salina, on
Dick Works told the board that the recent flooding in
southeast Kansas will only
exacerbate an already extreme housing shortage.
Terry David said that the KEMSA Annual Conference is
scheduled in three weeks and already, 61 vendors are signed up to exhibit.
reminded the board that the next meeting will be held on September 21 in Hays,
with the board joining the Kansas Emergency Management Association (KEMA) for
dinner on Thursday, September 20, also in Hays.
The meeting was adjourned at 2:15
Joe Connor, KAC Board
September 21, 2007