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MINUTES

 KANSAS ASSOCIATION OF COUNTIES

BOARD MEETING

March 15, 2002

KAC Conference Room, Topeka, Kansas

 

 

President Russ Frey called the meeting to order at 10:33 a.m.  Those board members present were as follows:

 

Board Members present:

 

Lonie Addis, Labette County Commissioner

Clark Allemang, Butler County Appraiser

Mike Billinger, Ellis County Treasurer

Rodney Broberg, Saline County Appraiser

Joe Brunk, Sedgwick County Weed Director

Jerry Davis, Finney County Commissioner

Wade Dixon, Greeley County Counselor

Eileen Filbert, Jefferson County Health Department Administrator

Linda Fincham, Marshall County Register of Deeds

Russ Frey, Riley County Commissioner

Frances Garcia, Reno County Commissioner

Dean Kruse, Norton County Commissioner

Bill Linde, Woodson County Commissioner

Kathy Peckman, Miami County Clerk

Paula Phillips, Douglas County Emergency Management Director

Ron Sitts, Edwards County Public Works Director

 

Board Members not present:

 

Bobby Heitschmidt, Ellsworth County Commissioner

Randy Rogers, Coffey County Sheriff

 

Others present:

 

Randy Allen, KAC Executive Director

Judy Moler, KAC Legislative Services Director/General Counsel

Pam Hatfield, KAC Executive Assistant

 

INFORMAL SHARING

 

Board members took turns sharing the latest news in their county or region. 

 

APPROVAL OF MINUTES

 

Ron Sitts moved, seconded by Linda Fincham, to approve the February 12, 2001 meeting minutes.  Motion carried.

 

FINANCE COMMITTEE REPORT

 

Treasurer Mike Billinger reported that the Finance Committee had reviewed the bills and payroll dated March 15, 2002, and that there were no outstanding bills worthy of special mention.  Mike Billinger moved, seconded by Dean Kruse, to approve the report of bills and payrolls dated March 15, 2002. Motion carried.  Mike Billinger moved, seconded by Frances Garcia, to approve and place the Monthly Financial report of January, 2002.  Motion carried.

 

EXECUTIVE DIRECTOR'S REPORT

 

Randy Allen briefed the board about the US Communities purchasing program that is available to each and every county in Kansas.  He noted that counties across Kansas are increasingly using the program, which accesses discounted prices off of bids by much larger entities (e.g. Los Angeles County, CA; Fairfax County, VA). Several vendors, including Office Depot, Haworth Furniture, Steelcase Furniture, Grainger, and others, participate in the program.  Lyon County recently utilized the program in purchasing office furniture for its new Courthouse Building. The KAC

offices in Topeka and Wichita main are frequent customers of Office Depot, and staff appreciate their efficiency. 

 

Randy addressed the minor remodeling activities that are currently taking place in the Topeka office to accommodate the grant-funded Public Health Policy Fellow position, as well as a second position (Health Alert Network) of the Kansas Association of Local Health Departments (KALHD). Some arrangements have been

Modified based on budget constraints, including the reuse of current tabletops vs. purchasing new office units, and the decision to not move a doorway to a new location, both which would have been more costly.  A new glass door between the back hallway, and the health policy office/library area will be installed next week to create a noise buffer between office areas and the photocopying machine. 

 

Randy requested authorization to attend a June 10-11 briefing in Columbus, Ohio, at

the invitation and request of Nationwide Retirement Solutions program. The purpose of the meeting will be to brief state association directors on the latest information about our deferred compensation program. The travel costs will be reimbursed by Nationwide with no ultimate cost to the KAC. 

 

 

 

 

Kathy Peckman moved, seconded by Ron Sitts to approve Executive Director  Randy Allen's travel to a Nationwide Retirement Solutions meeting to be held in Columbus, Ohio on June 10-11, 2002.  Motion carried. 

 

Randy noted that, following the February governing board meeting, he did a follow-up conversation with Steve Wanamaker of Charlton-Manley Insurance regarding the office equipment coverage.  The Topeka office computer coverage was increased from $25,000 to $35,000.  Also, the KAC now has "transit" coverage for the Association's laptop computers and data projector.  The officers and directors coverage premium increased by a modest amount from last year. The premium

has been paid. 

 

Calendar issues were discussed, as the spring regional meeting calendar and demands heat up.  Randy explained that he and/or Judy Moler try very hard to attend all regional meetings to which they are invited; however, with the unpredictability of the 2002 Legislature, he cautioned the board that it may not be possible to be at as many meetings this year

 

Randy indicated that Hamilton County had invited the board to meet in Syracuse on October 15. The Southwest Kansas County Officials Association meeting is the same day in Syracuse and some KAC board members have committed to attend. A final

decision regarding the October meeting date and location will be made at the May 17 meeting.  It is noted, however, that Randy Allen, Executive Director, has a scheduling conflict with any meeting on October 15 as his annual meeting of state association directors will be held on the same week in South Dakota.

 

The 2002 Compensation Survey field work is nearing completion by the Austin Peters Group.  Reminder notes were mailed to approximately 55 counties.  When all data is collected and tabulated, the information will be copied and mailed to all responding counties.  

 

Health Policy Fellow interviews will be conducted soon. 

 

A conference room usage sheet was handed out for board information.  A similar sheet is faxed out to potential users, informing them of the "rules and regulations" when conducting meetings in our conference room.  It gives them directions, information regarding using our copy machine, fax machine, making long distance phone calls, and catering information.  Because of a small number of "guests" not abiding by the usage form, a secondary form was created to be presented to the person responsible for making the arrangements at the time of their arrival.   It was suggested by the governing board that the rates for copies be increased and that all fax transmissions be charged.  It is the KAC's understanding that all of the rules stated will be shared with their participants.

 

NACo REPORT

 

Lonie Addis shared information he obtained while in attendance at the recent NACo Legislative Conference in Washington, D.C. Homeland security was the overarching theme of the meeting. Lonie distributed copies of documents relating to homeland security as well as the erosion of sales tax due to internet commerce. Because most of the critical board topics were either discussed in Washington or were tabled until

the annual NACo conference in New Orleans in July, Lonie is choosing to not attend the NACo Board meeting held as part of the WIR conference in Billings, Montana that he had previously planned to attend. Lonie feels that the money would be better spent elsewhere, and that the important topics would be covered at the next meeting.  The board is thankful for his consideration and appreciates his thoughtfulness in expense matters. 

 

LEGISLATIVE SESSION UPDATE

 

Judy Moler and Randy Allen briefed the board on the status of several legislative issues. They included the proposal to reinstitute the Kansas Advisory Council on Intergovernmental Relations (KACIR); a bill to reduce property valuations by the amount of any special assessments; a measure to allow counties to opt-in to the state's group employee health insurance program; a bill concerning the financing of

autopsies in situations of suspicious deaths; a bill by Senator Jackson to cap reimbursement for prisoners in county jails at $53.00 a day, with the first five days of imprisonment not reimbursed at all; a solid waste bill (HB 3002) which would limit counties and cities options in exercising their police powers to protect the public health and safety as it relates to solid waste functions; and, of course the continuing budget discussion.

 

There being no further business, President Russ Frey adjourned the meeting at 12:27 p.m. 

 

                              Respectfully submitted,

 

 

 

      _______________________

                                             Pam Hatfield, Executive Assistant

 

 

 

Approved:   _________________________________

                  Lonie Addis, Secretary

                  May 17, 2002