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Governing Board Meeting
Kansas Association of Counties
September 21, 2007
Hampton Inn Conference Room
4002 General Hays Road, Hays, Kansas
President Dennis Peterson
called the meeting to order at 9:00 a.m. Board
members present were as follows:
Marion County Emergency Management Director;
Joe Connor, Unified Government Health Department Administrator; Ted
Ensley, Shawnee County Commissioner; Steve Garten, Barber
County Commissioner; John Miller, Norton
County Commissioner; Terry David, Rice County
EMS Director; Tom Winters, Sedgwick County Commissioner; Dick Works, Allen
County Commissioner; Gary Post, Lyon County
Appraiser; Dennis Peterson, Riley County
Noxious Weed Director; Tom Wagner, Atchison County Commissioner; George Pogge,
Jefferson County Road Superintendent; and Sheila Biggs, Dickinson County
Board members absent:
Larry McAulay, Johnson County Director of Legal Services; Shannon
Francis, Seward County Commissioner.
Staff and others
present: Randall Allen, KAC
Executive Director; Vernon Berens, Ellis County Commissioner.
President Dennis Peterson
recognized Ellis County Commissioner Vernon Berens, who welcomed the KAC Board
to Ellis County.
The agenda was presented. No changes were suggested. Steve Garten moved, seconded by Terry David, to accept the agenda as presented. Motion
Minutes for July 27,
2007. Two corrections were made to the minutes.
They included the following: 1) Under “Approval of Bills and Payroll for July 27, 2007,” the sentence was
corrected to read “John Miller, Finance
Committee Chairman, indicated that the committee had met prior to the meeting
to review the invoices and there were no
new items of special concern.” 2) In the second paragraph under “Presentation
and Discussion concerning the Kansas Collaborative Agreement,” the second
paragraph was corrected to read: “Board discussion ensued about the rationale
for the agreement; how projects of the Collaborative are approved (currently
and in the future); whether or not we are at risk of over-extending our
resources if the approval of new
projects is not controlled in some way; what rights to use the ‘service mark’
mean; and how the KAC is to be
compensated for its role as fiscal agent.”
Terry David moved, seconded by Gary Post, to approve the minutes of the July 27,
2007 meeting, with the corrections as noted above. Motion carried.
Approval of Bills and
Payroll for September 21, 2007.
John Miller, Finance Committee Chairman,
indicated that he and Commissioner Ensley had met prior to the meeting to
review the invoices and there were no items of special concern. John Miller moved, seconded by Ted Ensley, to approve the bills and payroll dated September
21, 2007. Motion carried.
Approval of Monthly
Financial Report for August, 2007. Randall
presented the monthly financial report for August, 2007. He noted that January
– August, 2007 revenues exceeded January – August, 2006 revenues by
$191,390.89, while 2007 expenditures exceeded 2006 expenditures for the same
eight-month time frame by only $115,304.38.
The revenues reflect the receipt of the grant for the Local Road
Engineer Program and the separate grant for the Transportation Breakthrough
Team (Kansas Collaborative). Expenditures in the Local Road Engineer program budget
represent the contracted services of Bowers Engineering (Norm Bowers), which
provides engineering services to local governments. Steve Garten moved, seconded by Ted Ensley, to receive and place on the file the Monthly Financial Report for August, 2007.
President’s Report. President
Dennis Peterson reported that he met with the
Kansas County Highway Association’s executive committee recently, at the
invitation of George Pogge, and gave a report on the KAC to that group. Dennis
said that he received many positive comments and reactions from the Kansas
Emergency Management Association (KEMA) concerning the KAC Board’s attendance
at the KEMA annual conference banquet the previous evening in Hays. He
recommended that the KAC continue to seek ways to interact more with its
affiliates and associates. Dennis said that he had attended a legislative
breakfast sponsored by Kansas Farm Bureau when he was at the 2007 Kansas State
Fair in Hutchinson. He described
plans for an upcoming visit to Clark, Comanche, and Kiowa counties with the
Executive Director on October 1-3,
2007. This is another in a series of presidential visits to Kansas
counties, as first launched by then KAC President Ted Ensley.
of Counties Report. Steve Garten, NACo representative, requested
clarification about his status as the NACo representative, given the fact that
no one challenged his re-election to the position during the recent nomination
period. The Executive Director responded that given no other nominations,
Commissioner Garten was considered re-elected to the position for another two
years (to 2009). Steve requested authorization to attend a NACo Board meeting
in St. Petersburg, Florida,
December 6-8, 2007. Tom Winters moved, seconded by Ted Ensley, to authorize travel expenses for
Commissioner Garten to attend the meeting in Florida in December. Motion carried. Commissioner Garten inquired about whether a
NACo officer would be at the upcoming KAC Annual Conference to talk about NACo. Randall said that a letter had been sent to
NACo requesting Past-President Colleen Landkamer (first choice) and 1st
Vice President Valerie Brown (second choice) but that, to date, there was no
confirmation as to who, if any officer, was coming.
Report. The draft 2008 legislative
statement was sent to the board in agenda packets. Executive Director Allen
said that the Legislative Policy Committee had met for its final time prior to
the KAC Annual Conference. Since its last meeting, there were two issues which
remain unresolved prior to putting the draft policy statement on the website.
One issue is whether to reinstate language on Rails to Trails, which appeared
in the policy statement a few years ago.
Allen indicated that Judy Moler had requested
feedback from the two Policy Committee members not on the KAC Board (KCCA
President Tim Norton and Mark Hixon, Shawnee County Appraiser). Commissioner
Norton had not responded to Judy while Hixon had indicated his approval of
including the previous rails to trails language. Allen asked the six members of
the committee whether they were comfortable with including the language, acting
on a consensus basis. There was an affirmative nodding of heads, and Allen
responded that the Rails to Trails language would thus be inserted into the draft
2008 KAC Legislative Policy document.
The second issue concerns the statute providing that all
real property be valued as of its condition on January 1 of each year. Allen
explained that the Greater Kansas City Homebuilders Association had met with
the KAC staff to inform the KAC of their intention to push a bill, introduced
in 2007, which would provide that residential properties (single family and for
multi-unit properties up to four properties) would not be valued except for
their land value until such new property is occupied, or the January 1 of the
next succeeding year, whichever came first. As such, a new house completed in
November of 2007 but not occupied until June, 2008 would not be valued (for
2008 tax purposes) except on a prorated basis for the period June, 2008 through
November, 2008. Allen indicated that he
had numerous emails analyzing the proposal and that he felt no obligation for
the KAC to take a position on the bill prior to an upcoming meeting of the
Special Committee on Assessment and Taxation.
The KAC Board took no action, and said that if necessary, language could
be added to the 2008 KAC Legislative
Policy Statement at the upcoming 2007 KAC Annual Conference.
Kansas Collaborative Report. Executive Director Allen presented the
Kansas Collaborative Agreement dated July
27, 2007, reflecting changes made pursuant to discussion with both
KAC and League attorneys and Larry McAulay, KAC board member. Allen recommended approval of the document as
submitted. Dick Works moved, seconded by Tom Winters, to
approve the Kansas Collaborative Agreement dated July 27,
2007 and authorize the
Executive Director to sign. Motion carried.
Allen briefed the board about a recent presentation that he
and Kathleen Harnish-Doucet made to the Information Network of Kansas (INK)
Board on the Phase II grant of $100,000 to The Kansas Collaborative for the
Geographic Information Systems project.
Allen indicated that the INK Board received the report with interest and
arrived at the meeting at this point, having attended a morning meeting of the
Kansas Emergency Management Association (KEMA) Board, which was meeting
elsewhere in Hays.
KAC Employee Benefits
Trust Report. Randall presented the
draft minutes of the August 23, 2007 meeting of the Trust with request that
such minutes be held until the Trust Board had an opportunity to act on the
minutes and forward them officially to the KAC Board. As such, the minutes were
submitted for information purposes only.
Allen presented the revised Bylaws for the KAC’s Employee
Benefits Trust, as revised following the July, 2007 KAC Board discussion about
the same as well as subsequent discussions with outside counsel (Mr. Johnston
of Lathrop and Gage), Larry McAulay of the KAC Board, and KAC staff. Dick
Works moved, seconded by John Miller,
to approve the KAC-Employee Benefits Trust Bylaws as included in the board
packet. Motion carried.
Session. Tom Wagner moved, seconded by
Steve Garten, for the board to go into executive session for fifteen minutes
for the purpose of discussing employment matters of non-elected personnel,
pursuant to K.S.A. 75-4319 (b) (1), and more specifically, to discuss the
performance appraisal of Executive Director Randall Allen. Motion carried. Time: 12:50 p.m.
At 1:10 p.m., the KAC Board came back into open session
for the purpose of extending the executive session for an additional fifteen
minutes. George Pogge moved, seconded by John Miller, to go back into executive session for
fifteen minutes for the purpose of further discussing the performance appraisal
of Executive Director Allen. Motion carried.
Time: 1:12 p.m.
At 1:27 p.m., the
Board came back into open session. Tom Winters moved, seconded by Ted Ensley, that 1) President Peterson share the
results of the performance evaluation with Mr. Allen in brief, following the
board meeting; that 2) President Peterson and Vice President Shannon Francis
discuss the results of the performance evaluation as compiled by the KAC Board
in more detail with Mr. Allen at or before the next board meeting; and that 3)
the Executive Director include funds in the 2008 KAC budget he is preparing,
which would allow for a compensation adjustment for his position of 4% next
year. Motion carried.
Report. Randall briefed the board on
the following topics:
County Government Institute workshops – a schedule of and information
concerning the final 2007 workshops (prepared by Sarah Meyer)
was distributed. Allen called special attention to the “Planning and Zoning” workshop
in McPherson in October, which will be the final 2007 Leadership Academy
more refined, draft agenda for the 32nd Annual KAC Conference was
distributed, along with a list of contracted exhibitors as of this week. Allen
indicated that the Exhibition registration continues to be strong.
reminded the board that there would be a presentation about the Association’s
deferred compensation plan sponsored by NACo and the KAC and administered by Nationwide
Retirement Solutions, at the KAC Board meeting in October in Manhattan.
requested authorization of travel expenses for his attendance at the October
17-20 annual conference of the National Council of County Association
Executives (NCCAE) in Savannah, Georgia.
George Pogge moved, seconded by Steve
Garten to authorize travel expenses for Mr. Allen’s travel to the Savannah conference. Motion carried.
briefed the board on prior years’ practice of holding a joint dinner meeting
with the KAC Board and League of Kansas Municipalities Board in December,
immediately following the KAC Board’s reorganizational meeting. Board
discussion ensued. The board, by consensus,
decided to not meet with the League Board in December, 2007 but hold open the
possibility of meeting with the League Board in March, 2008, during the
distributed a copy of a recent Hutchinson News editorial concerning
recent inquiries about a workshop at the KCOA Annual Conference on how to get
Affiliate/Associate Information Exchange.
inquired about the status of Mr. Bob Boaldin’s appointment to the Wireless
E-911 Board and the method by which he was selected and the duration of his
term. She said that there was concern about the relationship of GeoComm and its
representatives (Bill Cade and Greg Ballentine) to counties and the opportunity
(or lack thereof) for others (e.g. competitors) to be involved in providing
services. (The KAC Board had previously approved a contract for GeoComm to
provide services to counties struggling to meet their wireless E-911
responsibilities, with the monies for such contract coming from the training
monies of the wireless E-911 fund). Michele requested that Commissioner Boaldin
appear at the October 26, 2007 KAC Board meeting to bring the KAC board up to
date on the activities of the wireless e-911 advisory board and its activities,
including any work the wireless advisory board has asked GeoComm to do in
conjunction with the award of future grants to PSAPs.
Terry David said that the
KEMSA Annual Conference was held in August and that there were 500+ persons in
attendance for over three days. HE said that both Colonel Seck of the Highway Patrol
and Dr. Howard Rodenburg, State Health Officer, spoke at the meeting in Wichita.
Terry said that he would like to have a
winter workshop involving both EMS persons and
commissioners and that he had started discussions with Sarah
Meyer about this idea.
Gary Post reported that the
county appraiser positions in Kiowa, Wilson, Barton, Montgomery were currently
open and that the positions in Kingman and Dickinson counties had been recently
filled. Gary said that at the
International Association of Assessing Officers (IAAO) conference last week in Atlanta,
Kansans won the Virginia Cup and won more awards than any other state. He said
that the KCAA’s newsletter, Appraising the Plains, won the
outstanding publication award for the 6th time, and that Shawnee
County Appraiser Mark Hixon had been elected to the IAAO Board.
George Pogge briefed the board on the recent meeting of the
Learning Committee in Salina. He
said that the biggest problem identified by meeting participants was making
sure that all county officials and employees are aware of the workshops and
programs of the Kansas County Government Institute. Somehow, there is a
disconnect in that many persons are not receiving information about the
programs, despite the KAC mailing and emailing information.
Joe Connor thanked the board and specifically members of the
KAC Legislative Policy Committee for its strong recommendation of the Low Birth
Weight Babies initiative in the KAC’s 2008 Legislative Policy Statement, and
for making the initiative a KAC priority. He then turned to the negotiations
with the State about the apportionment of preparedness dollars for this year.
He said that the Centers for Disease Control (CDC) had been extremely slow in
promulgating guidelines and as a result, the entire process of determining how
the monies would be allocated was well behind.
Tom Wagner said that the Atchison
County’s Road and Bridge Supervisor
position is vacant. He said that their county is experiencing more problems
with all-terrain vehicles (ATVs) and that there were serious safety problems
which needed to be addressed.
Dennis reminded the board of the next board meeting in Manhattan
and gave verbal directions to the board as to the location of the new Riley
County Public Works facility.
The meeting was adjourned at 1:50
Joe Connor, KAC Board
October 25, 2007