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Governing Board Meeting
Kansas Association of Counties
October 26, 2007
Training Room, Riley County Public Works
President Dennis Peterson
called the meeting to order at 9:05 a.m. Board
members present were as follows:
Ted Ensley, Shawnee County Commissioner; Steve Garten,
Barber County Commissioner; John Miller,
Norton County Commissioner; Terry David, Rice
County EMS Director; Shannon Francis, Seward County Commissioner Tom Winters,
Sedgwick County Commissioner; Dick Works, Allen County Commissioner; Gary
Post, Lyon County Appraiser; Dennis Peterson,
Riley County Noxious Weed Director; Tom Wagner, Atchison County Commissioner;
and Sheila Biggs, Dickinson County Commissioner.
Board members absent: Michele Abbott-Becker,
Marion County Emergency Management Director:
Joe Connor, Unified Government Health Department Administrator; Larry
McAulay, Johnson County
Director of Legal Services; George Pogge, Jefferson
County Road Superintendent.
Staff and others
present: Randall Allen, KAC
Executive Director; Judy Moler, KAC General
Counsel; Mike Kearns, Riley County Commissioner; Bob Boaldin, Morton County
Commissioner and Juliene Maska, Governor’s Grants Office.
President Dennis Peterson
recognized Riley County Commission Chairman Mike Kearns, who welcomed the KAC
Board to Riley County.
The agenda was presented. No changes were suggested. Gary Post moved, seconded by Terry David, to accept the agenda as presented. Motion
Minutes for September
21, 2007. Gary Post
asked that the first sentence in the second paragraph of the legislative report
be changed to read: “The second issue concerns the statute providing that all
real property be valued as of its ownership
and/or occupancy status on January 1 of each year.” Gary Post moved,
seconded by Terry David, to approve the minutes of the September
21, 2007 meeting, with the correction as noted above. Motion carried.
Approval of Bills and
Payroll for October 26, 2007.
John Miller, Finance Committee Chairman,
indicated that he and Commissioner Ensley had met prior to the meeting to
review the invoices and there were no items of special concern. John Miller moved, seconded by Ted Ensley, to approve the bills and payroll dated
October 26, 2007. Motion carried.
Approval of Monthly
Financial Report for September, 2007. Randall
presented the monthly financial report for September, 2007. There was
discussion about the signing of the agreement with the Kansas
Collaborative. Randall reported that the
Collaborative is moving ahead with that and getting the signature of Lt.
Governor Mark Parkinson. Tom Wagner moved,
seconded by Dick Works, to receive
and place on the file the Monthly Financial Report for September, 2007. Motion
President’s Report. President
Dennis Peterson spoke about three issues that
had occurred during the last month. First, he reported that he had met with the
Executive Director to briefly review the Executive Director’s performance
appraisal as directed by the KAC Board last month. He said that he, Vice
President Shannon Francis, and Commissioner Winters intended to meet with Mr.
Allen after the meeting to discuss the report in greater detail. Second, Dennis
traveled to Overland Park to attend
the League of Kansas Municipalities meeting and bring greetings from the
counties to the attendees of the League’s Annual Conference. President Peterson stayed for the keynote
speech given by John Kasich of Fox News which was enjoyable. Third, President
Peterson and the Executive Director made their southwestern Kansas
swing to Clark, Comanche and Kiowa counties.
Randall and Dennis shared pictures of their sojourn. Clark
County had a dinner for county
employees and Randall and Dennis. It was
a great 3 day trip.
Audit Report. At 9:30 am the agenda was interrupted to
accommodate the time certain audit report by Brenda Flanagan,
of Summers, Spencer and Callison. The
audit had no irregularities and the management letter was received and
discussed with the Board. Terry David moved, seconded by Sheila Biggs, to receive
and place the audit on file and to refer the management letter to the Audit
Committee and Executive Director for continued followup. Motion carried.
Audit of E 9-1-1. An engagement letter from Summers, Spencer
and Callison, CPAs, was presented to the Board for an audit of the Wireless
Enhanced 911 Local Fee Fund for the year ending June 30, 2007. The
fund is administered jointly (statutory charge) by the League of Kansas
Municipalities and the Kansas Association of Counties acting as the Local
Collection Point Administrators. The
estimated cost of the audit is $6,000 to be borne equally by the KAC and the
League and funded by the administrative allowance (1% to each entity) from
receipts. Tom Winters moved, seconded by Ted Ensley,
to accept the engagement letter and authorize Randall Allen to sign the
engagement letter. Motion carried.
Briefing on Deferred
Compensation (Section 457) Program Administered by Nationwide Retirement
Solutions. Joyce Hall, State Director
and Dennis Blue, Regional Vice President of Nationwide gave a briefing on the
NACo Deferred Compensation Program and the benefits Nationwide offers. The KAC has had an exclusive endorsement
arrangement with Nationwide for several years. Most recently, however,
Nationwide has lost several of the big Kansas
counties thus drastically affecting the revenue received by KAC. Reasons for this as well as potential
solutions were discussed by the Board.
Nationwide will have a booth at the KAC conference. In addition, a Nationwide staff member will
do an inservice session for KAC staff in December.
of Counties Report. Commissioner Garten announced that Colleen Landkamer, NACo past president would
be attending the KAC Annual Conference to talk about NACo. Steve
will be attending a NACo Board meeting in December 6-8 in St.
Development of E 911: Morton County
Commissioner Bob Boaldin,
E-911 Statewide Advisory Board; Juliene Maska, Governor’s
Grant Committee; and Judy Moler reported on
the history of E-911 and the 10 years that went into making the current
statutory system that we have now. The E
911 system has now been functioning for 2
1/2 years. The Advisory Committee
has met and given grant awards to local PSAPs in an amount totaling almost $15
million. The Local Collection Point
Administrators (KAC and the League) have remitted almost the same amount to PSAPs
via the zip plus four information. The
Advisory Committee is considering recommending that the grants award program
continue into the future in order to help with continued funding for the
smaller PSAPs. The grant program is currently
scheduled to sunset in 2010.
Report. The Special Committee on
Assessment and Taxation will meet one last time in November. At that time they will consider several issues
including property tax on new residential property; property tax deferral;
moving of the property tax payment date; and tax relief for storm damaged
property. This latter subject was discussed by a Task Force requested by Rep.
Kenny Wilk. The Task Force included
Randall and Judy as well as Shane Krull, Miami County Administrator; Jeff
Masterson, Butler County Commissioner; and Craig Weinaug, Douglas County
Administrator. A white paper will be
delivered on the subject to the Special Committee on Nov. 14.
KAC Employee Benefits
Trust Report. Chair of the
Committee, John Miller presented minutes of
the August 23, 2007 meeting
which were approved by the EBT Committee on September 26, 2007.
Shannon Francis moved, seconded
by Steve Garten, that the EBT minutes of August 23, 2007 be received and placed on file. Motion carried.
There are still some problems with United HealthCare (UHC)
and its service areas, reported Commissioner Miller. These are being worked on by UHC.
Report. Randall briefed the board on
the following topics:
County Government Institute workshops. The most recent planning and zoning
workshop (Leadership Academy)
in McPherson was the final workshop of the 2007 KCGI workshop calendar. The
workshop was very well-attended and well-presented by Rod Compton, Planning and
Zoning Director in Butler County.
Annual KAC Conference Status Report.
Randall reported on registration for the full conference, the
exhibition, and the pre-conference workshop. He said that he expected to meet
the budgeted target of 410 full registrants, with 85 exhibitors (will be sold
out), and 110 pre-conference workshop attendees.
referenced a written report concerning the recent NCCAE annual conference in Savannah,
which was provided to the board earlier.
Presentation of the
Preliminary Draft of the 2008 KAC Budget. Randall presented three documents
concerning the KAC budget – including 1) 2008 Budget Discussion Points; 2)
Projected 2008 Revenues and Expenditures documentation; and 3) a list of
counties not joining the KAC in 2008. He
indicated that the preliminary budget was not a recommended one, since the
tentative 2008 expenditures exceed 2008 revenues by approximately $90,000 and
this is not acceptable. He presented
several ideas to help close the gap between expenditures and revenues,
including 1) initiating a business membership classification, whereby
businesses who are or want to be doing business with counties could pay an
upfront fee, receive services such as receiving the County Comment; and be
placed at the front of the line in terms of reserving exhibition space at the
annual conference; and 2) possibly discontinuing mailing the County Comment and
instead instituting an electronic newsletter.
Board discussion ensued.
There was general consensus to go forward and develop the business
membership concept, assuming it is consistent with the KAC Bylaws (which
General Counsel Judy Moler will research
further) and to give members the option of receiving the County
Comment on-line, rather than
through the U.S.
The 2008 budget will be on the agenda for the November 18, 2007, at which time it
will be appropriate to adopt the budget, or amend and then adopt the budget.
Affiliate/Associate Information Exchange.
Terry David said Kansas
City, Missouri is in the
running to be the site for the National EMS memorial. Terry also passed around a KEMSA magazine
that is published quarterly and is a money maker due to the advertisements
included in the magazine. He indicated a willingness to help KAC staff work on
initiating the business membership classification.
Gary Post reported that the
Finney County Commission is sending a letter to Mark Beck at PVD urging that
the CAMA Legacy system be maintained until 2015 due to the slow start with
Steve Garten commented that Barber
County had signed an agreement with
British Petroleum for BP to develop a wind farm in Barber
County, with certain payments in
lieu of taxes paid to local governments.
Ted Ensley reported that Shawnee
County had recently decided to
change its depository bank to a bank which does not have a state charter, but
has considerable presence in Kansas.
The Shawnee County
decision would not have been possible without the banking legislation advocated
by the KAC and passed by the Kansas Legislature last year.
The meeting was adjourned at 2:40
Joe Connor, KAC Board
November 18, 2007