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ASSOCIATION OF COUNTIES
MINUTES OF SEPT 26,
AT THE DICKINSON
Board Members Present: Michele Abbott-Becker, Marion County EMS
Director; Sheila Biggs, Dickinson County Commissioner; Joe Connor, Unified
Government Health Department Administrator; Terry David, Rice County EMS
Director; Gary Doane, Osborne County Commissioner; Shannon Francis, Seward
County Commissioner; R. Steve Garten, Barber County Commissioner; Mark Low, Finney
County Appraiser; Larry McAulay, Johnson County Director of Legal Services; JR
McMahon II, Miami County Director of Public Works; Dennis Peterson, Riley
County Noxious Weed Director; Dale Phillips, Barton County Noxious Weed
Director; Tom Wagner, Atchison County Commissioner; Tom Winters, Sedgwick County
Board Members Absent: Dick Works, Allen County Commissioner
Others Present: Randall
Allen, KAC Executive Director; Norm Bowers, KAC Local Road Engineer; Judy
Moler, General Counsel; Melissa Wangemann, Incoming General Counsel.
Shannon Francis called the meeting to order at 9:00 am.
Shannon Francis suggested the Dickinson County EMS Director
as a speaker on the tornado/GIS issues at the annual conference in November, following
his excellent presentation/tour of the tornado-damaged city of Chapman.
The agenda was modified to move the Executive Director
evaluation to an executive session at the end of the agenda and agreed to by
Steve Garten moved and Larry McAulay seconded a motion to
approve the July 13, 2008 minutes. The
Tom Winters, Chair of the Finance Committee moved, and Mark
Low seconded, adoption of the Finance Committee report on bills and payrolls of
September 26, 2008. The motion passed.
Larry McAulay questioned why all expenditures were not
listed and Randall Allen explained that the report lists expenditures paid by
check, not electronic payments. Larry
McAulay suggested an expenditure report that includes all expenditures.
The Board recognized outgoing General Counsel Judy Moler and
incoming General Counsel Melissa Wangemann.
Briefing on Local Road Engineer Program, Action on Funding
Norm Bowers presented information on the local road engineer
program. Randall explained that KDOT funded
$50,000 for this program in the past.
KDOT request that we move to a 50/50% funding (state, county) for the
program. Possible funding mechanisms
include dues assessments to the member counties or invoices to the County
Road/Bridge Departments of approximately $300-400.
The consensus of the Board was that all Board members be
added to the Norm?s biweekly emails.
Michele Abbott-Becker noted that the funding request needed
to be a positive statement, not a statement that KDOT is ?pulling out.?
Discussion was had that the funding request should come with
endorsements from the Highway Association, commissioners, KDOT Secretary,
etc. Perhaps a joint meeting between
commissioners and road/bridge departments should be held at the annual conference
to discuss the program. Also emphasize
that KAC is facilitating the program and providing building space for the program.
Concerns were raised about wording on dues ? if it looks
like KAC is increasing dues, KAC may lose members.
Discussion was had on separating the fee from dues and sending
fee statements to Road/Bridge Departments.
These departments may not even
have to go to commissioners, as the fee is a line item for the departments.
Dennis Peterson asked if dues were meeting our needs or
would we need an increase in the next year. Randall Allen says dues may need to increase
in next budget.
Tom Winters moved, and Tom Wagner seconded a motion calling
for KAC staff to develop a plan to fund the Local Engineer Program by creating
a separate invoice to each county?s Road/Bridge Department for a fee in an
amount decided by staff. The motion
Update on Banking
Randall Allen updated the Board about the Columbian Bank
failure and the current status of the accounts.
Larry McAulay asked about pledging to these accounts. Melissa Wangemann said she would check with the
bank about this issue immediately.
Larry McAulay asked if we should break down amounts that are
over the FDIC limit of $100,000 to ensure coverage in case of another bank
failure. Because the FDIC determines
coverage by totaling all accounts for an entity, separating the money into more
than one account does not increase coverage. There was discussion on diversifying
accounts with several banks.
Melissa Wangemann explained three resolutions that were
presented to the Board. Resolution 2008-01 would allow KAC to issue a RFP to
obtain a new bank; Resolution 2008-02 would update the signature card and
credit/debit cards; and Resolution 2008-03 would allow KAC staff to move a
certificate of deposit that matures October 3, 2008.
Tom Winters moved and Dennis Peterson seconded a motion to
adopt amended versions of Resolutions 2008-01, 02, and 03. Resolutions 2008-01 and 2008-02 were amended
to reference debit cards as well as credit cards, and Resolution 2008-03 was
amended to allow KAC staff to move any bank
account that it deems necessary. The
Selection of Audit
Randall Allen explained the audit proposals from two CPA
Discussion was held on whether a new accounting firm would
bring a ?fresh pair of eyes? to KAC?s annual audit. The new firm quoted a higher price,
approximately $4000 higher over two years.
Tom Winters suggested asking our current firm for a
different auditor if we wanted to have a fresh approach.
Joe Connor asked whether KAC staff should seek a Best and
Final Offer from the higher-priced firm.
Randall Allen said that KAC staff could do that.
Terry David moved, and Michele Abbott-Becker seconded, a motion
to continue to engage Summers, Spencer & Callison, CPAs, Chartered for auditing
services for financial years 2007-2008.
The motion passed.
Report on Public
Health Summit Conference
Randall Allen spoke on the Public Health Summit held in Wichita
September 24-25, 2008. Joe Connor
and Sheila Biggs also offered comments on the Summit.
Melissa Wangemann gave an update on the Legislative Policy
Statement, including the new items recently added: E911 funding, taxation of 16M/20M
trucks in the VIPs system, and Medicaid suspension instead of termination.
Melissa said that KAC had met with the Water Office to discuss support for additional
funding for sedimentation problems, as a follow-up to Marion
County legislative request
concerning the Marion Reservoir. Melissa
Wangemann also discussed the interim tax committee?s discussion on methane gas
taxes, taxation on boats and the slider formula.
Steve Garten gave a report and asked for authorization to
attend the NACo meeting at Tempe, Arizona
in December, 2008. Tom Wagner moved and
Sheila Biggs seconded a motion to authorize the travel. The motion passed.
Affiliate/Associate Information Sharing
Each affiliate/associate shared information as to issues and
programs occurring in their counties.
Dennis Peterson moved and Tom Winters seconded a motion to recess
to executive session for ten minutes for purposes of discussing a personnel
matter; specifically, the executive director evaluation. A roll call vote was taken with a unanimous
vote and the motion carried. The Board
began executive session at 11:50 am.
The meeting reconvened at 12:00 pm. No action was taken during or following the
The meeting was adjourned at 12:03.
Minutes prepared by Melissa Wangemann.
Minutes approved on _________________ by the Governing
Sheila Biggs, Secretary