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MINUTES

 KANSAS ASSOCIATION OF COUNTIES

BOARD MEETING

June 28, 2002

Hill’s Practice Management Center

4th Floor, Trotter Hall, KSU College of Veterinary Medicine

 

President Russ Frey called the meeting to order at 9:50 a.m.  Board members present were as follows:

 

Board Members present:

 

Lonie Addis, Labette County Commissioner

Mike Billinger, Ellis County Treasurer

Rodney Broberg, Saline County Appraiser

Joe Brunk, Sedgwick County Weed Director

Jerry Davis, Finney County Commissioner

Wade Dixon, Greeley County Counselor

Eileen Filbert, Jefferson County Health Department Administrator

Linda Fincham, Marshall County Register of Deeds

Russ Frey, Riley County Commissioner

Frances Garcia, Reno County Commissioner

Dean Kruse, Norton County Commissioner

Bill Linde, Woodson County Commissioner

Kathy Peckman, Miami County Clerk

Paula Phillips, Douglas County Emergency Management Director

Randy Rogers, Coffey County Sheriff

 

Board Members not present:

 

Clark Allemang, Butler County Appraiser

Bobby Heitschmidt, Ellsworth County Commissioner

Ron Sitts, Edwards County Public Works Director

 

Others present:

 

Randy Allen, KAC Executive Director

Marla Flentje, KAC Education Director

Pam Hatfield, KAC Executive Assistant

Steve Swendiman, Mananging Director/CEO, NACo Financial Services Center

 

 

 

 

(A tour of the KSU Veterinary Medicine School complex was given prior to the board meeting by Dr. Frey and a KSU Student Ambassador.)  To accommodate the travel schedule of Steve Swendiman of the NACo Financial Services Center, the agenda items were rearranged.

 

NACo FINANCIAL SERVICES CENTER PROGRAMS AND SERVICES

 

Steve Swendiman, Managing Director/CEO of NACo's Financial Services Corporation, presented information about the US Communities Purchasing Program offered to counties and other units of local government under the auspices of NACo, the National League of Cities, the US Conference of Mayors, and the National Institute of Governmental Purchasing. US Communities pools the purchasing power of public agencies and achieves bulk volume discounts on behalf of public agencies, including counties. Products are competitively bid through lead public agencies.  Several vendors are under contract through the program, but counties can buy as much or as little as they choose through the program. There is no sign-up or registration cost and there are no shipping fees.  Counties need not be NACo members to participate in the program. 

 

Examples of participating vendors include the following:

 

          Office Supplies:                                   Office Depot

          Industrial Supplies:                              Grainger Industrial Supply

          Office Furniture:                                  Haworth, Herman Miller,

                                                                   Knoll, Steelcase

          Computers:                                         COMark, IBM, CompUSA,

                                                                   micronpc

          Electrical and Data Communications:      Graybar

 

Randy indicated that the KAC purchases nearly all of its office supplies through Office Depot, and that several Kansas counties are experimenting with parts of the program. Office furniture for the new Lyon County Courthouse, for example, was

purchased through the US Communities purchasing program. Steve Swendiman discussed with board members some of the programs that are either in the works, or will be pursued at a later date. They include auto parts, copiers, janitorial supplies, wireless phones and service, to name a few.  Steve also briefed the baord on NACo's E-gov Solutions which offer counties broadband access via satellite, web development services, as well as e-business applications.  Further information about any of the US Communities programs is available at the web site:  www.uscommunities.org, or by calling Pam in the KAC office.  Further information about NACo's "e-gov" solutions is also available through the KAC office.

 

 

 

 

APPROVAL OF MINUTES

 

Kathy Peckman moved, seconded by Randy Rogers, to approve the May 17, 2002 meeting minutes.  Motion carried.

 

ADDITIONS/DELETIONS TO THE AGENDA

 

There were no additions to the agenda.  The executive session was removed from the agenda. 

 

FINANCE COMMITTEE REPORT

 

Treasurer Mike Billinger reported that the Finance Committee had reviewed the bills and payrolls dated June 28, 2002, and indicated that there were no outstanding bills worthy of special mention.  Dean Kruse moved, seconded by Frances Garcia, to approve the report of bills and payrolls dated June 28, 2002. Motion carried.  Mike Billinger moved, seconded by Frances Garcia, to approve and place on file the Monthly Financial report of April, 2002.  Motion carried.

 

EXECUTIVE DIRECTOR'S REPORT

 

Executive Director Randy Allen briefed the board on the topics covered in the annual meeting of all KAC Affiliate / Associate Presidents held at the KAC Topeka office on June 27, 2002.  He summarized the topics covered in the second meeting of the Statewide Security Task Force held the week before. The emerging role for the task force seems to be in making sure that all groups are communicating. 

 

The KAC's financial year timing committee met on June 14. Recommendations tentatively center around two concepts - one to eliminate confusing, contradictory

or unnecessary statutes related to the property valuation, budget, and tax roll

preparation processes, and another to reduce the number of required legal publications (delinquent taxes, tax levies) to reduce costs. The committee decided to make no recommendations at this time as to the current budget calendar. 

 

The State Health Care Commission recently conducted a hearing on proposed rules and regulations for county participation in the State Health Insurance plan.  The timeline for bringing counties on board is uncertain at this time, making it difficult for counties to budget for insurance.  Randy indicated that a special meeting of the Health Care Commission may be scheduled in early August, so that counties with January 1 contract start dates could decide whether they would like to switch to the state plan.     

 

 

 

PERSONNEL POLICY CHANGE

 

Randy Allen reviewed draft language amending the KAC's personnel policy to allow conversion to direct deposit of employee payroll (at employee's option). Randy reviewed the steps he had taken to meet with the KAC's accountants (who prepare the payroll) and what is required for payroll to be deposited electronically. After re-searching available options, Randy recommended that the KAC engage the services of BCC Business Services for this purpose and that the personnel policy be changed to change the payroll week for hourly employees from a Sunday-Saturday cycle to a Wednesday-Tuesday cycle, with payrolls hitting bank accounts on Friday after processing every other Wednesday. 

 

Kathy Peckman moved, seconded by Jerry Davis, to approve the amendment to Section 2.08 of the Personnel Policies and Procedures allowing for direct deposit of KAC staff payroll with the intent that the Executive Director bring back a proposal to synchronize the exempt and non-exempt employee paydays, in an effort to reduce the direct deposit fee. 

 

Kathy Peckman amended, seconded by Jerry Davis, this motion to include that direct deposit would be mandatory for all new KAC employees.  Motion failed. (6 votes yes, 8 votes no.) 

 

The original motion was voted on and adopted. 

 

The meeting recessed at 11:59 a.m. for lunch, and resumed at 12:47 p.m.

 

2003 LEGISLATIVE POLICY DEVELOPMENT CALENDAR, PROCESS, AND LEGISLATIVE PROTOCALS

 

The 2003 KAC legislative policy process kickoff meeting will be held July 9 in

Topeka.  There will be several meetings to follow, with the video uplink conference taking place in October at various locations across the state.  At the Annual Conference in Wichita in November, the policy will be adopted at the 4:00 p.m. business session on Monday afternoon, November 18, 2002. Judy Moler indicated that counties, as well as KAC affiliates/associates had been invited to submit 2003 legislative proposals for consideration by the 2003 legislative platform committee. To date, only a few proposals have been received. Randy distributed and called the board’s attention to a document concerning the resolution of internal conflict, when KAC affiliates/associates disagree on policy positions. It was suggested that this document be made a part of our legislative web page for all county officials, both elected and non-elected to view. 

 

 

 

NACo REPORT

 

Lonie Addis briefed the board on an upcoming decision/action item before the NACo Governing Board, to revise the membership dues structure. Lonie indicated that three Kansas counties have not renewed their NACo membership this year. They include: Gove, Wabaunsee, and Washington counties. Lonie briefed the board on scheduled programs and meetings at the NACo Annual Conference, and indicated his itinerary. 

 

CONSIDERATION AND APPROVAL OF NOMINATIONS TO NACo POLICY STEERING COMMITTEES FOR 2002- 2003. 

 

Governing Board members were presented with the list of nominees for NACo Policy Steering Committees for 2002-2003. Steering committee appointments will be made by incoming NACo President Ken Mayfield shortly after the NACo Annual Conference in July. Nominees include the following:

 

          Environment, Energy, and Land Use Committee

 

                   Gene Merry, Coffey County Commissioner

                   Annabeth Surbaugh, Johnson County Commissioner

                   Tom Winters, Sedgwick County Commissioner

                   Carolyn McGinn, Sedgwick County Commissioner

 

          Human Services and Education Committee

 

                   Trish Moore, Director of Human Services and Aging, Johnson Co.

 

          Transportation Committee

 

                   George Gross,  Johnson County Commissioner

                   Larry Sharp, Reno County Commissioner

                   Jerry Fowler, Saline County Director of Public Works

 

          Finance and Intergovernmental Relations Committee

 

                   Lonie Addis, Labette County Commissioner

                   Francis Schoepf, Reno County Commissioner

 

          Justice and Public Safety Committee

 

                   Russ Frey, Riley County Commissioner

                   Alvan Johnson, Riley County Commissioner

                   Michael Selves, Johnson County Emergency Management Director

 

          Community and Economic Development Committee

 

                   Doug Wood, Johnson County Commissioner

                   Frances Garcia, Reno County Commissioner

 

          Health Committee

 

                   David Wiebe, Johnson County Mental Health Department Director

 

Randy Rogers moved, seconded by Rod Broberg to approve the nominations to NACo Policy Steering Committee 2002-2003, and for Randy Allen to submit the approved nominations to NACo for President Mayfield's consideration. Motion carried.

 

27th ANNUAL CONFERENCE STATUS REPORT

 

The theme for the 2002 KAC Annual Conference will be: Ordinary People.  Extraordinary Impact.  Randy Allen reported that the marketing brochures are about 3 weeks out.  The copy for the brochures is currently being written.  There are a few changes in the program.  We will continue the exhibition on Sunday, November 17, from 10:00 a.m. to 6:00 p.m.  We were hoping to continue it into Monday, but unfortunately the hall cannot be used for two days.  The 2003 Conference in Overland Park will accommodate our needs, and we will be able to have a two-day exhibition. 

 

The Pre-Con workshops will take place on Sunday evening, and we are allowing an additional 30 minutes for those workshops.  Mary M. Grover will be leading one of the Pre-Cons on ethics, titled, “Doing the Right Thing: The Ethical Dimension of Public Service”.  The other Pre-Con will be by Felicia Logan, from ICMA, and will be titled, “Understanding You, Understanding Me, and Appreciating Both of Us”.  This workshop will include a Meyers-Briggs type instrument and participants will self-score their tests.  Both workshops promise a large turn out. 

 

Monday will include eight concurrent educational workshops.  The Closing General Session/Business meeting will take place on Monday afternoon to be followed by our awards banquet and dance that evening.  Tuesday morning will begin with a plated breakfast for all conference registrants, followed by Affiliate and Associate meetings that can be conducted the entire day, if needed.  There was  some discussion as to the fees associated with the lunches for these groups.  It was decided to include the Tuesday luncheon cost in the conference registration fee.  

 

 

 

 

 

KANSAS COUNTY GOVERNMENT INSTITUTE

 

Marla Flentje announced the two Customer Service Excellence workshops that are coming up in McPherson and Garnett.  A Leadership Academy workshop had to be cancelled recently for lack of enrollment. Marla led a Douglas County Emergency Management Advisory Committee in a strategic planning workshop earlier this month.  It was well attended.  The recent Executive Management workshop (Emerging Legal Issues) in Wichita was well-attended.

 

With no further business, Russ Frey adjourned the meeting at 1:42 p.m. 

 

 

 

                              Respectfully submitted,

 

 

 

      _______________________

                                             Pam Hatfield, Executive Assistant

 

 

 

 

Approved:   _________________________________

                  Lonie Addis, Secretary

                  August 16, 2002