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MINUTES

 KANSAS ASSOCIATION OF COUNTIES

BOARD MEETING

October 11, 2002

KAC Conference Room

Topeka, KS

 

President Russ Frey called the meeting to order at 9:32 a.m.  Board members present were as follows:

 

Board Members present:

 

Lonie Addis, Labette County Commissioner

Clark Allemang, Butler County Appraiser

Mike Billinger, Ellis County Treasurer

Joe Brunk, Sedgwick County Weed Director

Jerry Davis, Finney County Commissioner

Wade Dixon, Greeley County Counselor

Eileen Filbert, Jefferson County Health Department Administrator

Linda Fincham, Marshall County Register of Deeds

Russ Frey, Riley County Commissioner

Dean Kruse, Norton County Commissioner

Bill Linde, Woodson County Commissioner

Kathy Peckman, Miami County Clerk

Paula Phillips, Douglas County Emergency Management Director

Randy Rogers, Coffey County Sheriff

 

Board Members not present:

 

Rodney Broberg, Saline County Appraiser

Frances Garcia, Reno County Commissioner

Bobby Heitschmidt, Ellsworth County Commissioner

Ron Sitts, Edwards County Public Works Director

 

Others present:

 

Randy Allen, KAC Executive Director

Judy Moler, KAC Legislative Services Director/Legal Counsel

Pam Hatfield, KAC Executive Assistant

 

 

 

 

 

CHANGES TO THE AGENDA

 

Two additional items were requested. First, Randy requested time for Mike Kelly,

State of Kansas Department of Administration, Benefits Administration Division to present the State of Kansas Health Care Program (as will be available to counties) to the KAC Board for its information. Second, Kathy Peckman asked for time to address and further discuss the letter proposal from InfiniTec for the KAC to market software educational services to counties.  

 

 

APPROVAL OF MINUTES

 

Jerry Davis moved, seconded by Linda Fincham, to approve the August 16, 2002 meeting minutes.  Motion carried. 

 

 

FINANCE COMMITTEE REPORT

 

Treasurer Mike Billinger reported that the Finance Committee had reviewed the bills and payrolls dated October 11, 2002, and indicated that there were no outstanding bills worthy of special mention.  Kathy Peckman moved, seconded by Paula Phillips to approve the report of bills and payrolls dated October 11, 2002. Motion carried.  Mike Billinger said that the Finance Committee had no comments as far as the financials were concerned.  He noted that we should remain cautious towards cash balances.  Mike Billinger moved, seconded by Dean Kruse, to approve and place on file the Monthly Financial Reports of July and August, 2002.  Motion carried.

 

The meeting recessed at 10:20 for a break and resumed at 10:30 a.m.

 

Lonie Addis moved, seconded by Jerry Davis, to recess into Executive Session pursuant to K.S.A. 75-4319 (b) (1) for the purpose of discussing

the salary/benefits of the Executive Director, for a time of not more than 20 minutes.  Motion carried. (10:35 a.m.)

 

10:55 a.m.: the Executive Session ended.

 

Wade Dixon moved, seconded by Clark Allemang that retroactive to July 1, 2002, the Executive Director's compensation shall increase by 1% of his current salary with the balance of his compensation package to remain unchanged from its current level. Motion carried. 

 

 

 

 

KANSAS COUNTY GOVERNMENT INSTITUTE

 

The Kansas County Government Institute 3rd Quarter report was mailed out with packets.  Randy noted the growing need for customized training – and the increased requests to the KAC for more customized services. Randy indicated that Marla Flentje, Dennis Kriesel, and Michelle Works had been appointed as an in-house committee to organize and bring online the KAC's new website. The kickoff time for the new website is November 15 at 5:00 p.m.  The distance learning class for the Register of Deeds Association went well.  The Customer Service class that Beth Tatarko lead was given rave reviews.  Randy noted that at the Annual Conference, class completion recognition would be given during the awards banquet.  Names will be both announced during the banquet, and also printed in the program book that evening.   There has been a decline in attendance at the Customer Service Excellence classes, and the Leadership Academy classes.  A question was asked concerning the correlation, if any, of the growth in customized training and our decline in regular workshops. Randy said that the customized training was so specialized, and rarely overlaps the topics of our regular classes.  The ESS  (Effective Supervisory Skills) workshop registration remains strong, and the Road Scholar program (KAC/County Highway Association partnership) is looking good, too. 

 

27th ANNUAL CONFERENCE STATUS REPORT

 

Michelle Works, Conference Planner, distributed statistics regarding total-to-date enrollees for the Annual Conference, and listed them by county as well as by constituent group.  There are a total of 521 people registered as of October 11, 2002. The pre-conference registrations stand at 56 for the Legal/Ethical Issues workshop, and 50 for the “World is Run by Those Who Show Up”.  There are 93 spouses registered for their program.  Michelle encouraged all board members to go back to their counties and promote the conference to gain more enrollments.  She gave a list of vendors who have registered for the Exhibition, and asked for help from board members to solicit more vendors. 

 

NACo REPORT

 

Lonie Addis distributed a letter from the NACo President encouraging all Board of Directors to attend the four meetings a year, stating that it was ‘expected’ of the board members to attend.  These meetings include the Fall Board of Directors Meeting; Dec 11-14 in Dallas, the Legislative Conference; Feb 28 – Mar 4 in Washington, DC, the Western Interstate Region Conference; May 28-30 in Reno, NV, and the Annual Conference; July 11-15, in Milwaukee County/City, WI.  Lonie also addressed the issue of term limits for the NACo representative on our board.  He would like the board to reconsider the term limit, and address it upon elections for next year. 

 

At 11:43 a.m., the board recessed for lunch. The meeting resumed at 12:26 p.m.

 

PRESENTATION OF DRAFT BUDGET

 

Randy distributed a draft copy of a 2003 KAC budget. He stressed that it is ONLY A DRAFT.  The final acceptance of the budget would be done either at the November meeting, held during the Annual Conference, or it could be deferred until the December meeting.  Randy handed out a copy of the Draft 2003 Budget Assumptions / Issues sheet, which discusses issues concerning cash balance, the revenues vs. expenditures, membership attrition, economy concerns, cost cutting, annual conference issues, and future revenues.  Sponsorship is critical, as are vendors, etc. with regards to the Annual Conference.  Many companies are dropping the marketing of programs, as a means to cut costs. Randy said that this directly impacts our annual conference revenue. (negatively). Wade Dixon said that we should not have a defeatist attitude coming into this year's budget work, and doesn’t want to see us enter into this budget with a negative kind of attitude.  Russ Frey said we need to be pro-active and look for creative ways of increasing revenue. 

 

Don Hanson, KAC past president, stopped by and handed out information obtained at the Silver Haired Legislature meetings that he attended earlier in the day. 

 

Kathy Peckman asked about expenditures that the KAC pays for the board members.  She asked that board members be more conscientious about the lunch count for meetings, to help cut costs.  Randy Rogers said that he wants to see the KAC protect the employee package that is currently in place, and to protect it. 

 

No action was taken concerning the 2003 KAC budget. Final action will be taken at either the November 17 or December 12, 2002 board meetings.

 

BRIEFING ON STATE HEALTH INSURANCE PLAN

 

Mike Kelly, Benefits Administrator for the State of Kansas Department of Administration, distributed the new State of Kansas Employee Health Care Program for Non-State Employees handbook to all board members.  He then took time to review its contents and answer questions the board had.  Information will be given to all counties who requested information. There will be two identical workshops at the upcoming KAC Annual Conference, November 17-19, 2002.

 

2003 LEGISLATIVE PLATFORM PROCESS

 

Judy Moler announced that our intern, Joe Molina, has resigned his position with the KAC.  He has been appointed to a position as attorney for the State of Kansas Attorney General's office in conjunction with the new "No Call” program.  The Legislative Platform uplinks that were held statewide on September 27 were very poorly attended.  Attendees were mostly those who participated in the forming of the platform.  This may be the last year that we undertake the video uplink as the cost is about $1,000.  It seems that it has served its purpose.  The CCAK will have its continuing legal education meeting on the Tuesday of our conference.  Brochures for their CLE have been mailed out. 

 

EXECUTIVE DIRECTOR'S REPORT

 

Randy attended a Senior Leaders Homeland Security Summit meeting in St. Louis on September 24-25, 2002 (invitation only) and asked for the board to approve his travel. 

 

Kathy Peckman moved, seconded by Lonie Addis to approve Randy's travel to St Louis for the Homeland Security Summit (costs largely paid for by Region VII, Federal Emergency Management Administration).

Motion carried. 

 

Randy informed the board that he has had discussions with the Kansas Emergency Management Association and Kansas Division of Emergency Management about the KAC providing services to KEMA and KDEM under contract. Services would require a staff person at the KAC to provide services on a host of emergency management topics, including but not limited to, assessing emergency management needs and service gaps statewide; organizing and better promoting mutual aid agreements among and between counties; and planning a stronger, more effective educational program to inform county elected officials of their emergency management responsibilities in their communities. There is nothing more specific to report, but ut is anticipated that KEMA and KDEM will furnish a scope of services for the KAC to review from which a project plan and contract could be developed. Any new position would, of course, require KAC Board approval.

 

The KAC is co-sponsoring the Rural Policy Symposium on Thursday, November 21 at the K-State Union in Manhattan. Postcards for this event were included in your packets.  Randy will be moderating one session at the symposium.

 

Randy indicated that the KAC Topeka office has been experiencing severe difficulties with our mail service as of late.  A complaint has been filed with our area post office.  Randy is hopeful that more and more electronic means can be used in the future to alleviate the inconvenience of mail problems. 

 

Randy asked permission of the board for the KAC President, NACo representative, KAC Executive Director, and KAC Legislative Services Director to attend the NACo Legislative Conference, February 27 – March 3, 2003 in Washington, D.C. 

 

 

 

 

Kathy Peckman moved, seconded by Paula Phillips to authorize travel for the four above-named persons to attend the NACo Legislative Conference in Washington next year.

 

Randy said that there have been no bids on the KAC van that has been for sale since the August board meeting.  The board suggests just selling as we can.  The lien should be coming in from Ford any day now, as the loan payment was made in full. 

 

Dennis Kriesel, Public Health Policy Fellow, gave a presentation on the new KAC website.  Since it is still in the development stage, the site we got to see was considered a demo site, and didn’t have all of the links that the finalized version will have.  Look for the final product on line on November 15, just in time for the conference. 

 

With no further business, the meeting was adjourned at 3:05 p.m.

 

Respectfully submitted,

 

 

_______________________

Pam Hatfield, Executive Assistant

 

 

 

 

 

 

Approved:

_________________________________

Lonie Addis, Secretary

November 17, 2002