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Association of Counties
January 24, 2003
6206 SW 9th
Terrace, Topeka, KS
President Wade Dixon called the meeting to order at 10:06 am. Board members present were as follows:
Lonie Addis, Labette County Commissioner
Clark Allemang, Butler County Appraiser
Mike Billinger, Ellis County Treasurer
Rod Broberg, Saline County Appraiser
Joe Brunk, Sedgwick County Noxious Weed Director
John Calhoon, Atchison County Sheriff
Jerry Davis, Finney County Commissioner
Wade Dixon, Greeley County Counselor
Ted Ensley, Shawnee County Commissioner
Eileen Filbert, Jefferson County Health Department
Linda Fincham, Marshall County Register of Deeds
Dean Kruse, Norton County Commissioner
Gene Merry, Coffey County Commissioner
Kathy Peckman, Miami County Clerk
Ron Sitts, Edwards County Public Works Director
Randy Allen, KAC Executive Director
Judy Moler, KAC Legislative Services Director/General
Pam Hatfield, Executive Assistant
Frances Garcia, Reno County Commissioner
Paula Phillips, Douglas County Emergency Management Director
Florence Whitebread, Geary County Commissioner
Approval of Minutes
Ron Sitts moved, seconded by Linda Fincham to approve the
December 12, 2002 minutes with the addition that Commissioner Lonie Addis was
absent, as he was attending the NACo Board of Directors meeting in Dallas,
Texas. Motion carried.
Additions/deletions to the meeting agenda
Wade Dixon asked that a permanent addition be added to the
meeting agenda, “Old Business”. He would like this addition to be placed after
the Finance Committee Report beginning today, and as a part of all future
Ron Sitts would like to talk about meeting dates, and said
that this could be conducted under “Old Business”.
Joe Brunk said that he had some issues that could be raised
under “Old Business” as well.
Finance Committee Report
Mike Billinger reported that the Finance Committee met at 9:00 am, in the KAC workroom, with all members present, including new committee member,
Gene Merry. Mike told the board that the December expenditures were all in
order. Board members would like more time to review the ‘Bills and Payments’,
so it was decided that copies of that document would be emailed to board
members at the time board packets are sent out. Copies will be emailed in both
Excel XP and in Word, to allow full access. Board members also indicated a
need for a more detailed account of the expenditures as they are listed on the
‘Bills and Payment’ schedule. Pam will make an effort to be very specific on
the detail portion of the report. Mike asked for more direction in regards to
the finances and financial statements. He would like the entire board to have
more involvement with regards to the budget, not just his committee.
Dean Kruse moved, seconded by Jerry Davis to approve the
December, 2002 bills and payrolls as presented. Motion carried.
The October and November, 2002 Monthly Financial Reports
were presented. Mike reported that the cash position was virtually unchanged
through November, 2002. After board discussion, it was decided that in future
reports, the board would like the report to include year-to-date expenditures
for the previous year, for comparison purposes. This request will be addressed .
Mike also reiterated the position in having the board as a whole play a larger
roll in the budgetary process of the KAC. The Finance Committee defers to the
Board as a whole. President Wade Dixon said that this should be a cooperative
process and that no single entity is responsible. The Board has responsibility
for change and direction.
Kathy Peckman moved, Rod Broberg seconded to accept and
place on file the October and November, 2002 Financial Reports. Motion
President Wade Dixon asked about the progress in the sale of
the van. Dean Kruse expressed concern regarding the insurance premiums that we
are paying for it. Lonie Addis and Jerry Davis suggested a public auction or
After much discussion, two options were given for direction.
Direct Executive Director Randall Allen to work with Commissioner Ted
Ensley to put the van for sale on the internet through Shawnee County’s sale
process, as soon as possible. The board would like the van to be sold before
the next meeting, February 11, 2003. If this
method is not successful, the
Executive Director can pursue a second alternative as follows:
Ted Ensley can put Randall in touch with someone at Carlson Auto Sales,
and through Noller Ford, where the van was originally purchased, and the dealer
can sell the vehicle at an auto auction.
Joe Brunk said he brought some items to the table from
observations over the last three years. He said that his question regarding the
sale of the van is now answered. He asked about KAC Annual Conference awards.
Joe said that he has been questioned about these by several Sedgwick County
personnel, and wanted to know how these awards are chosen, etc. He asked about
an awards committee that had been formed several years ago (committee members
at that time were: Kathy Peckman and Marla Flentje). Joe suggested that this
committee meet regularly so that questions regarding the banquet may be
addressed and guidelines established. New committee members will be as
follows: Kathy Peckman, Frances Garcia, Ron Sitts and Marla Flentje. Joe asked
about the Strategic Plan. He would like an update in this regard, as he feels
it needs to be reviewed and revised. He feels that this is something that
should be looked at and adjusted annually. Wade Dixon said that he would get
names of those board members interested in being on the strategic planning
committee and would have those appointments at the next board meeting. The
board would like the preliminary document ready by August, so there is time for
any adjustments to it. Joe raised concern in regards to the Budget. The Bylaws
state that we should be presenting and adopting the budget at the General
Conference. He said that if we can conform to the bylaws, then perhaps they
should be amended.
Kathy Peckman spoke about the “Help America Vote” legislation
that has been enacted, and discussion ensued regarding implementation of the
new act and expectations concerning how it will impact counties.
Wade Dixon announced that the evaluation committee has been
meeting every month at the same time as the finance committee. Paula Phillips
is the chair of the committee with committee members Lonie Addis, Eileen
Filbert, Ron Sitts, Joe Brunk and Florence Whitebread. The Assessment Program
Draft Proposal was handed out to all board members. Wade said that Paula
recommended and this proposal was made:
of the governing board / improving boardsmanship.
Randall Allen recommended a board retreat to allow
improvement for boards-
manship as well as more connection to the work of the KAC.
This would enable both the staff and board members to better serve counties.
Randall has a facilitator in mind for the retreat. The monies needed for such
an endeavor need to be addressed, and scheduling a retreat in conjunction with
a regularly scheduled board meeting might make good sense. Because a retreat
has not been budgeted for, counties or board members themselves might be
required to help with the costs. Discussion ensued regarding timing of the
retreat vs. regularly scheduled board meetings.
Rod Broberg moved, seconded by Joe Brunk to proceed with
the document for Board self examination process as distributed by the
President. Motion carried.
Ron Sitts would like to change the May meeting date to
accommodate a retreat and avoid conflict with several other
association/affiliation meeting dates.
Ron Sitts moved, seconded by Mike Billinger to change the
meeting date from May 23, 2003 to April 25, 2003, in order to accommodate a board retreat. Motion carried.
Wade Dixon inquired about the status of the County Commissioner
Deskbook project. Randall indicated that the Deskbook will
be completed in time to be distributed at the “Introduction to the
Commissioner’s Job” workshop, to be held February 6- 7, 2003 in Wichita.
Wade Dixon said that as a board “we are charged with
anticipating change”. The more that we can do to anticipate it in the
legislative sessions and our home counties, the better we’ll be able to help
our counties and the association. He said he had no answers regarding the
state budget or economic concerns, but it will take work on all our parts. We
need to get ideas to the board of County commissioners where it can help. With
two counties, Chautauqua and Sumner, not joining us as members this year, we
need to anticipate change and deal with things. Lonie Addis stated that he anticipates
no immediate reconciliation with Sumner County, but wants to keep the dialogue
Randy stated that non-member counties would be assessed a
surcharge for KAC workshops and programs. This policy was adopted by the KAC
Board several years ago when less than 100% of the counties were KAC members,
and will be applied to the current situation. In terms of the County
Comment and other mailings from our offices, those have
stopped for non-member counties.
Executive Director’s Report
Randall announced that 2003 membership dues statements for
counties had been prepared and mailed in early January. A map was distributed indicating
which counties have already remitted their dues. The Introduction to the
Commissioner’s Job workshop will be February 6 and 7 in Wichita. New
commissioners, veteran commissioners and anyone else are welcome to attend.
Michelle Brown attended a one day workshop in Chicago in
early January. Conference meeting planners from other county associations in
the Midwest met to exchange ideas and network about conference planning ideas. The
meeting was beneficial to her duties in regard to the Annual Conference, as
well as other educational workshops the KAC offers.
Randall announced that the 2003 Compensation Survey forms
were mailed in mid-January to all HR Directors or Clerks of each county. The Austin
Peters Group will tabulate and summarize the results, under a contractual
document previously approved by the Board. Mailing of the 2003 Compensation Survey
will occur in mid-March, and the deadline for counties to submit their survey
information is Friday, February 7, 2003.
Wade and Randall attended the annual meeting of state
presidents and state executive directors at a meeting sponsored by NACo and the
National Council of County Association Executives in Washington, D.C. on January 8-10, 2003. Both reported good speakers.
The meeting recessed at 11:50 a.m. for lunch. The meeting
resumed at 12:32 p.m.
Lonie Addis distrirbuted handouts for board members: NACo
Board of Directors meeting membership report, the NACo Board of Director’s
appointment schedule and a summary of the major actions taken by the board at its
December 13 and
14, 2002 meeting in Dallas. Lonie said that the meeting he
attended in Dallas, when our last board meeting was taking place, went well.
Randall Allen presented the board with copies of a
nomination form in the name of Deborah Donaldson, Sedgwick County Human
Services Director, for appointment to the 2002-2003 NACo Health Policy Steering
Lonie Addis moved, seconded by Jerry Davis, to nominate
Deborah Donaldson to the NACo Health Policy Steering Committee for 2002-2003.
Judy Moler announced that the State of Kansas had until January 20, 2003 to file its response to the litigation on demand transfers. She indicated
that the State’s response argued more process issues than substantive points of
law set forth in the KAC/League mandamus petition. We will file a response to
their response in the next few days.
Randall addressed the status of SB 30, the State’s FY 03
recision bill, and the testimony before the Senate Ways and Mean Committee and
House Appropriations Committee on the future of demand transfers. He said that
Senator David Adkins had indicated in the committee meeting that he supported
the litigation, and stated that he feels that it needs to be settled. A possible
letter to the court from the Legislature could be forthcoming asking the
Supreme Court to move forward on a decision in the case. .
2003 Legislative Session Update
Information about a 2003 Streamlined Sales Tax bill (hoping
to eventually collect sales and use taxes on sales by remote vendors) was
presented to both tax committees by Acting Secretary of Revenue Joan Wagnon.
She emphasized that there must be compensating local use tax so that local
governments can share in the tax revenue from remote sales (both internet and
The Enhanced 9-1-1 bill was introduced conceptually in the House
Utilities committee. It will also be introduced on the Senate side next week.
The KAC’s annual Congressional Breakfast will be held back
on Capitol Hill during the annual NACo Legislative Conference on March 4, 2003 from 8:00 to 10:00 a.m.. Our Congressmen as well as our county members
attending the NACo legislative conference, will be invited.
Interviews will begin today to hire a legal intern.
The League and KAC have introduced legislation to allow
official publications to be published on an internet website in lieu of being
published in an official county newspaper. This would be a major cost savings
for counties while enhancing public awareness of pending county decisions.
With no further business, President Wade Dixon adjourned the
meeting at 1:35 p.m.
Hatfield, Executive Assistant
Kathy Peckman, Secretary
February 11, 2003