View Other Items in this Archive | View All Archives | Printable Version

Minutes

Kansas Association of Counties

Governing Board Meeting

April 25, 2003

Simerwell Conference Room

3rd Floor, Koch Education Center at the Potawatomi Mission

Kansas History Center

6425 SW 6th Street, Topeka

 

 

 

President Wade Dixon called the meeting to order at 12:15 pm.  Board members present were as follows:

 

Lonie Addis, Labette County Commissioner

Mike Billinger, Ellis County Treasurer

John Calhoon, Atchison County Sheriff

Jerry Davis, Finney County Commissioner

Wade Dixon, Greeley County Counselor

Ted Ensley, Shawnee County Commissioner

Eileen Filbert, Jefferson County Health Department Administrator

Frances Garcia, Reno County Commissioner

Dean Kruse, Norton County Commissioner

Gene Merry, Coffey County Commissioner

Kathy Peckman, Miami County Clerk

Paula Phillips, Douglas County Emergency Management Director

Ron Sitts, Edwards County Public Works Director

Florence Whitebread, Geary County Commissioner

 

Others present:

 

Randall Allen, KAC Executive Director

Marla Flentje, KAC Education Director

Judy Moler, KAC Legislative Services Director/General Counsel

 

Members absent:

 

Clark Allemang, Butler County Appraiser

Rod Broberg, Saline County Appraiser

Joe Brunk, Sedgwick County Noxious Weed Director

Linda Fincham, Marshall County Register of Deeds

 

 

President Dixon thanked Mr. Jim Edwards with the Kansas Association of School Boards, facilitator for the KAC Board retreat, for leading the group discussion: “Who Are We and What Do We Have to Offer?”  The Board met in retreat in the Simerwell Conference Room the evening of April 24th and the morning of April 25th.

Approval of Minutes

 

Lonie Addis moved, seconded by Francis Garcia to approve the March 14, 2003 minutes.  Motion carried.

 

Finance Committee Report

 

Mike Billinger reported that the Finance Committee met at 4:30 p.m., April 24, 2003 in the KAC office workroom, with all members present except Linda Fincham.  Mike advised the board that the March, 2003 expenditures were all in order and moved to accept the bills and payroll for March 2003  The motion was seconded by Ron Sitts.  Motion carried.

 

The February, 2003 Monthly Finance Report was presented. Mike Billinger moved, seconded by Florence Whitebread that the February 2003 Monthly Finance Report be approved as presented and placed on file.  Motion carried.

 

Committee Reports

 

Performance Evaluation Committee:  Paula Phillips distributed two questionnaires for the board to complete and return by May 1, 2003.  One questionnaire is for the Executive Director’s evaluation and the second is for the board’s evaluation.

 

Awards Committee: Kathy Peckman, Frances Garcia, and Ron Sitts reported that they teleconferenced with Marla Flentje regarding banquet awards presentations.  The committee’s

recommendations are:

 

1)     Provide for broader solicitation of names of persons eligible to receive a KAC Service Award;

2)     Request that recognitions conferred by KAC affiliate/associate organizations to their individual members be announced at their separate meetings on Tuesday morning during the conference and, as an alternative, recommend that affiliate/associate organizations inform the KAC of their awards for purposes of listing them in the annual awards banquet program;

3)     Require that any new award/recognition programs be approved by the board’s Awards and Recognitions Committee before being added to the banquet program;

4)     Develop a process and objective criteria for continuation of the ‘Ordinary People, Extraordinary Impact’ award that was initiated at the 2003 Annual Conference;

5)     Consider initiation of two new annual awards to honor the accomplishments of one or more Kansas counties. For example, a Courthouse Improvement Award and Leadership in Intergovernmental Cooperation Award.

 

After discussion of the above topics it was recommended that the question: “Should the KAC continue awards presentations at the annual conference banquet?” be placed on the KAC web site and in the County Comment.  Also, should #5 be an annual award.  It was noted that awards should not be presented at the luncheon on Monday as members come and go too rapidly for a presentation to be effective.  The awards committee will wait on responses to the question before offering suggestions at the next board meeting in June.

 

Strategic Planning Committee: President Dixon announced the following members: Wade Dixon, ex-officio, Lonie Addis, Gene Merry, Jerry Davis, Ron Sitts, Eileen Filbert, and Ted Ensley.

 

Executive Director’s Report

 

Randall Allen requested discussion on the 2005 and 2006 annual meeting dates and locations. He presented offers from the Topeka Convention & Visitors Bureau for November 20-22, 2005 and November 19-21,2006 and the Wichita Convention & Visitors Bureau for November 12-14, 2006.  Lonie Addis moved, seconded by Ted Ensley, to authorize the Executive Director to sign agreements with the Topeka Convention & Visitors Bureau and local hotels for the conference to be held in Topeka/Shawnee County in 2005 and 2006, assuming a $3,000 donation from the Bureau towards the cost of shuttle bus transportation. The motion passed.

 

Dennis Kriesel, KAC Public Health Policy fellow, received a letter from Mr. Jeff Usher, Kansas Health Foundation acknowledging Dennis’s annual report and his work to date.  All is on schedule and the KAC is in compliance with grant requirements.

 

KALHD – Kansas Association of Local Health Departments – has a lease with KAC for office space, next to the area used by Dennis Kriesel.  Edie Snethen, Executive Director of KALHD,

had envisioned trying to hire a part-time person for secretarial and bookkeeping responsibilities.  Instead, she has approached the Executive Director to see if she could contract with the KAC for some additional hours of staff time and pay the KAC for its service, rather than hiring staff for KALHD. The grant money received by KALHD includes dollars for this function and some of the KAC staff (Michelle, Scott, and Shelley, primarily) are willing to add to their part-time hours for this position.  The board had no objections and authorized the Executive Director to negotiate an agreement for consideration at the June 27, 2003 board meeting. 

 

The 2003 Kansas County Officials Directory and the 2003 Compensation Survey Report are completed and have been sent to the counties, or in some cases, hand-delivered at regional and district meetings .

 

As reported last month, Randall Allen has proposed a Human Services Summit Conference to meet in the summer. The objective is to organize and convene this conference for structured dialogue among state and county policy makers and administrators about the respective roles of the state and counties in the human services delivery system; the trends in these relationships; strategies (state, local, partnership) for improving services to targeted populations; and specific action steps necessary to develop a broader and deeper understanding of human services issues among county officials. This will be sponsored by the KAC with county commissioners, county administrators/managers; county/local human service agency administrators; State of Kansas department/agency directors/staff involved in human services delivery/financing; representative(s) from the Governor’s office; key state legislators from related committees. The Governor’s office and other agencies are considering a project to equip three counties with GIS to match human services with needs.  Because of recent legislation greater state and county collaboration will be needed on social and human services which are becoming increasingly costly to counties.

 

Randy advised that Article 5 of the KAC by-laws states that on or before May 1st of each odd-numbered year, the KAC Governing Board shall solicit nominations and conduct a mail ballot election for a NACo representative.  (This position is currently held by Labette County Commissioner Lonie Addis, who is eligible for a second term of office.)  No county shall cast a vote for the NACo representative unless that county has paid its current KAC and NACo dues in full as of the first day of April of the same year.  The KAC staff is working on this. Letters requesting nominations will be mailed, followed by ballots mailed to NACo-member counties.

 

The theme for the 2003 Annual Conference will be “The Work of Courage”.  The keynote speaker will be Clay S. Jenkinson as Thomas Jefferson.  Paula Phillips moved, seconded by Ron Sitts, to approve the speaker for the 2003 Annual Conference with the extra fee coming from other portions of the Annual Conference budget.  Motion passed.  Lonie Addis suggested that the Sons of the American Revolution, Delaware Crossing Chapter in Overland Park, Kansas be the color guard for this conference.

 

Education Report

 

Marla Flentje reported that the first Leadership Academy class following the “Introduction to the Commissioner’s Job” workshop had 12 attendees. This is disappointing and cause for concern as we look to offering additional classes throughout the year. She said that the Education Program office is being paid for more customized education workshops.  Marla has been working with the Johnson County Commission board members on a retreat discussion about implementing their new charter government. Harper County and Marla have been working together with Marla receiving a plaque of Lady Justice. Marla has been working with the Office of Dispute Resolution of the Kansas Supreme Court to offer conflict mediation training in the fall to county officials. The workshop will be a 15 hour block which will result in certification as a mediator for those who participate. The KAC has been meeting with representatives from the State of Kansas Division of Personnel Services, League of Kansas Municipalities; the City of Wichita and Sedgwick County to identify opportunities for shared resources across agencies in the provision of professional development services for employees. Marla Flentje is representing the KAC and will report on progress as it develops. 

 

2003 Legislative Session Update

 

Judy Moler announced that legal intern, Scott Kenefake, has completed a research report on city and county consolidation. Judy reported that the E-911 bill is still in conference committee.  Judy was hoping this will come out next week and run as the compromise was agreed to. The local compensating use tax is still alive, as part of the Streamlined Sales Tax bill. The KALHD is reviewing legislation on counties’ protocols on quarantine restrictions. 

 

President’s Remarks

 

President Dixon requested that an office space needs study be conducted on the KAC office complex (Topeka and Wichita) since the space is rapidly being maxed out. The purpose will be to define what space is needed and give projections for future needs.

 

With no further business, President Wade Dixon adjourned the meeting.

 

 

Respectfully submitted,

 

 

 

Kathy Peckman, KAC Board Secretary