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Minutes

Kansas Association of Counties

Governing Board Meeting

June 27, 2003

Commission Meeting Room

2nd Floor, Finney County Administrative Center

311 N. 9th Street

Garden City

 

 

President Wade Dixon called the meeting to order at 9:00 am.  Board members present were as follows:

 

Lonie Addis, Labette County Commissioner

Mike Billinger, Ellis County Treasurer

Rod Broberg, Saline County Appraiser

Joe Brunk, Sedgwick County Noxious Weed Director

Jerry Davis, Finney County Commissioner

Wade Dixon, Greeley County Counselor

Ted Ensley, Shawnee County Commissioner

Eileen Filbert, Jefferson County Health Department Administrator

Linda Fincham, Marshall County Register of Deeds

Frances Garcia, Reno County Commissioner

Dean Kruse, Norton County Commissioner

Kathy Peckman, Miami County Clerk

Ron Sitts, Edwards County Public Works Director

Florence Whitebread, Geary County Commissioner

 

Others present:

 

Randy Allen, KAC Executive Director

Marla Flentje, KAC Education Director

Judy Moler, KAC Legislative Services Director/General Counsel

Mr. Irv Stephens, Chairman, Finney County Board of Commissioners

Ms. Callie Remschner, Director of Finney County Convention and Visitors Bureau

 

Members absent:

 

Clark Allemang, Butler County Appraiser

John Calhoon, Atchison County Sheriff

Gene Merry, Coffey County Commissioner

Paula Phillips, Douglas County Emergency Management Director

 

 

 

Call to Order

 

President Dixon thanked Mr. Stephens for the fine western Kansas hospitality.


Mr. Irv Stephens welcomed the Kansas Association of Counties Governing Board to
Finney County and expressed his pleasure for the Board coming ‘out west’ for their meeting.

 

Approval of Consent Agenda

 

Ted Ensley moved, seconded by Jerry Davis to approve the Consent Agenda as presented:

·        Approval of Minutes – April 25, 2003

·        Bills and payrolls as reviewed by the Finance Committee

·        Approval of nominations to NACo Policy Steering Committees for 2003-2004.

 

 

Gene Merry

Coffey

Environment, Energy, and Land Use

Douglas Wood

Johnson

Community & Economic Development

David Wiebe

Johnson

Health

Susie Wolf

Johnson

Transportation

Michael Selves

Johnson

Justice and Public Safety

Annabeth Surbaugh

Johnson

Environment, Energy, and Land Use

Trish Moore

Johnson

Human Services and Education

Lonie Addis

Labette

Finance and Intergovernmental Affairs

Frances Garcia

Reno

Community & Economic Development

Larry Sharp

Reno

Transportation

Francis Schoepf

Reno

Finance and Intergovernmental Affairs

Alvan Johnson

Riley

Justice and Public Safety

Jerry Fowler

Saline

Transportation

Deborah Donaldson

Sedgwick

Health

Tom Winters

Sedgwick

Environment, Energy, and Land Use

Carolyn McGinn

Sedgwick

Environment, Energy, and Land Use

 

 

 

 

Motion carried.

 

Finance Committee Report

 

Mike Billinger reported that the Finance Committee met at 8:00 a.m., in the Finney County Commission Meeting Room, with all members present except Gene Merry.  Mike advised the Board that the Monthly Financial Report (including Cash Receipts and Disbursements and Budget Status Reports) for March and April, 2003 was in order.  Francis Garcia moved, seconded by Florence Whitebread that the reports be approved as presented and place on file.  Motion carried.

 

Discussion

 

Representative Ward Loyd, 123rd District, discussed the 2003 legislative session and the status of the current statutory requirement for one judge per county.  Representative Loyd stated that the Judicial branch’s annual budget is around $90 million and they are short by $3 to $5 million.  The concern is for more needed funding or seeing public safety at risk.  Another topic was consolidation – how much government can we afford?  Representative Loyd stated that the state budget is $950 million in the hole.  He gave the KAC an A+ for having Randy and Judy at the capital as they are good people, knowledgeable and represent the counties very well. 

 

OLD BUSINESS

 

Performance Evaluation Committee:  President Dixon presented the compilation of the Boards’ questionnaires on the Executive Director’s and the Boards’ evaluations.  He stated that more time would be needed for the staff’s compilations.  Executive Session: Lonie Addis moved to recess into Executive Session for 30 minutes under the Personnel Exception to discuss personnel matters of non-elected personnel. The public session will resume at 10:47 am. Jerry Davis seconded; the motion carried. All present members of the executive board were in attendance.   At 10:47 am Lonie Addis moved to extend the Executive Session for an additional 15 minutes under the same exception with the public session resuming at 11:07 am.  Jerry Davis seconded; the motion carried.  At 11:07 am the public session of the Kansas Association of Counties Governing Board resumed with no motions being made.

 

Awards Committee: Kathy Peckman, Frances Garcia, and Ron Sitts asked Marla Flentje to present the findings of the KAC Affiliate/Associate member presidents’ recommendations for reviewing the awards banquet protocols.  Also Marla was asked to present the findings of KAC customer feedback on this issue.  With respect to the on-line poll question, “Should the KAC annual banquet continue to include awards presentations?” over 80 percent of respondents indicated “yes”.  Informal feedback from a meeting on June 23 of KAC Affiliate/Associate Presidents indicated a general consensus that an awards presentation should continue, but that it be greatly streamlined and include only presentations that relate to national awards.   The Board discussed this issue again and stated their agreement that there is no disrespect to any affiliates nor is there a desire to repeat the lack of respect shown by the audience at the last awards banquet.  Kathy Peckman moved, seconded by Linda Fincham that in future awards banquets an unnarrated slide presentation format be used to announce awards during dinner, that awards conferred by affiliate/associate members be printed in the banquet program rather than announced from the podium, and that staff use their discretion in planning the awards presentations with the goal of greatly reducing the length of the program.

 

Administrative Support/Services contract with the Kansas Association of Local Health Departments (KALHD): Rod Broberg moved, seconded by Jerry Davis to approve an agreement with KALHD for the KAC to provide secretariat services as well as administrative and program support services at $1331.40 per month to be billed to KALHD by the Kansas Association of Counties.  This agreement is in effect from June 1, 2003 through December 31, 2003.  Motion carried. 

 

Strategic Agenda

 

Staff Briefing: Judy Moler discussed the policy and protocol for 2004 KAC legislative platform development and the protocol for resolving internal conflict among various KAC affiliate/

associate organizations concerning legislative policy issues.  These statements are on file in the KAC offices.  There will be no video uplink this year because of cost and past level of participation.  Also, Judy led discussion regarding HB 2005, the Streamlined Sales Tax, which went into effect July 1, 2003.  The bill changed the sourcing rule from “point of sale” to “destination” sourcing, meaning that the tax is computed according to the rate at the point the merchandise is delivered, not where it was sold.  HB 2005 also authorized a local compensating use tax, so that local sales taxes can be protected as the shift to more internet and catalog commerce continues. If there are any questions concerning this tax, please call Randy or Judy for phone numbers that will explain it.

 

Staff Report: Marla Flentje stated that the seminars are going well and thanks, in part, to the Roads Scholar program of the Kansas County Highway Association.  Another workshop had to be added for the supervisors’ training and Level 1 of the Customer Service workshops is going well.  The Board of Johnson County Commissioners held two retreats in which Marla facilitated and Johnson County is discussing another project with her. The Kansas Supreme Court, Office of Alternative Dispute Resolution, is partnering with the KAC for a two-day core mediation training on September 11th and 12th.  At the conclusion of the training a Certificate of Mediation Employment Dispute will be given.  This training is open to county government officials for $149 for two days.  The class size is limited to 40.  The Registers of Deeds had training on managing employee development and Elk County will be soon holding a strategic planning session.

 

National Association of Counties: Lone Addis reported on his attendance at the Western Interstate Region Conference in Washoe County, Nevada.  He also stated that the Annual Conference to be held in Milwaukee in July may have a thirty reduction in attendance.  Budget crunches are affecting us all.

 

Executive Director’s Report: Randy Allen stated that the election for National Association of Counties representative is underway.  Scott Kenefake, the KAC legal intern, is coordinating   with KAHLD as the KAC representative and has been working out really well.  Scott completed the July 2003 KAC Research Report on “City/County Consolidation – An Idea Whose Time Has Come.”  The meeting of affiliate and associate presidents was held with all groups in attendance except for the Sheriffs Association and the Association of Community Mental Health Centers of Kansas. Their discussion was centered on the KAC organization, the KAC annual conference, and the awards program.  Randy reported that the Kansas Advisory Council on Intergovernmental Relations will meet sometime in the fall.  Randy thanked Jerry Davis for inviting the board to Garden City for its meeting.  The Human Services summit will be held in  September and will include Juvenile Justice.  Randy presented a plan to move cubicles in the Topeka KAC office to allow for better spacing.  The building is being stretched for usable space.  Various options were discussed with no resolution.  Randy announced that the KAC staff will receive no salary or wage adjustments in 2003 and a meeting to work on a new KAC strategic plan is scheduled for August 14, 2003.

 

Staff Report: 28th Annual Conference

 

Randy advised that the brochures for the 28th Annual Conference – “The Work of Courage” –

Were at the printer and would be mailed soon.

 

With no further business, President Wade Dixon adjourned the meeting.

 

 

 

 

­­­­­­­                                                                                    _______________________________

Kathy Peckman, KAC Board Secretary