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Minutes

Kansas Association of Counties

Governing Board Meeting

August 15, 2003

KAC Office Meeting Room

6206 SW 9th Terrace

Topeka

 

 

President Wade Dixon called the meeting to order at 10:00 am.  Board members present were as follows:

 

Lonie Addis, Labette County Commissioner

Clark Allemang, Butler County Appraiser

Mike Billinger, Ellis County Treasurer

Rod Broberg, Saline County Appraiser

Joe Brunk, Sedgwick County Noxious Weed Director

John Calhoon, Atchison County Sheriff

Jerry Davis, Finney County Commissioner

Wade Dixon, Greeley County Counselor

Ted Ensley, Shawnee County Commissioner

Linda Fincham, Marshall County Register of Deeds

Frances Garcia, Reno County Commissioner

Dean Kruse, Norton County Commissioner

Gene Merry, Coffey County Commissioner

Kathy Peckman, Miami County Clerk

Ron Sitts, Edwards County Public Works Director

Florence Whitebread, Geary County Commissioner

 

Others present:

 

Randy Allen, KAC Executive Director

Marla Flentje, KAC Education Director

Judy Moler, KAC Legislative Services Director/General Counsel

 

Members absent:

 

Eileen Filbert, Jefferson County Health Department Administrator

Paula Phillips, Douglas County Emergency Management Director

 

 

 

 

 

Approval of the Consent Agenda

 

Linda Fincham moved, seconded by Francis Garcia to approve the Consent Agenda as presented:

·        Approval of Minutes – June 27, 2003

·        Bills and payrolls as reviewed by the Finance Committee

Motion carried.

 

Finance Committee Report

 

Mike Billinger reported that the Finance Committee met at 09:00 am, in the KAC Small Meeting Room, with all members present.  Mike advised the Board that the Monthly Financial Report (including Cash Receipts and Disbursements and Budget Status Reports) for May and June, 2003 were all in order. Mike Billinger moved, seconded by Ron Sitts that the reports be approved as presented and place on file.  Motion carried.

 

 

STRATEGIC AGENDA

 

Strategic Planning Committee: Gene Merry reported that this committee met last evening at 05:00 p.m. in the KAC conference room and discussed numerous ideas concerning the future of the Kansas Association of Counties.  It was their opinion that efforts of the past to involve focus sessions in different cities throughout the state were expensive and didn’t return the results expected.  The committee decided a survey of the membership would be the most cost effective and ownership enhancing effort.  The survey will be prepared in August by the committee for publication in the September County Comment and available on the KAC website.  The completed survey can be faxed, emailed, or completed on-line.  The website will have the current strategic plan for review and a thought-provoking list of what KAC is.  The committee will accept comments until early October.  The committee will review the formation of the new strategic plan electronically until the night before the October KAC board meeting where the committee will have a face to face review and prepare a strategic plan draft for the KAC board review the next day.  Upon approval of the draft, the plan will be reviewed at the November conference before the full membership and final review will take place at the December board meeting.  The committee will very seriously consider the input from the survey and will be searching for well thought-out direction for the KAC both short and long term.  They will consider meaty issues like: 1) what will the elected offices of the future look like, 2) will counties have options to financing government other than property taxes, 3) what opportunities can the KAC present to ease the pain of consolidation, 4) what models can the KAC design to depict the county of the future, 5) how will the KAC present education programs - electronically or classroom or correspondence;, 6) will counties and cities want to consolidate city and county associations, 7) what partners will the KAC have in the future, 8) will change be the death of the KAC or will the KAC manage change to our advantage?  In order to prioritize our future, KAC will need to craft goals in the short-term, medium-term and long-term.  In conjunction with the revamping of the KAC Strategic Plan, the president of KAC will appoint an ad hoc committee to review the bylaws so they too will be reflective of our strategic direction for the future of the Kansas Association of Counties.

 

Staff Briefing: Judy Moler discussed the meeting involving KAC staff, as well as Laura Johnson, Mark Beck, and Joan Wagnon from the Department of Revenue regarding the incorrect interest rates that were posted for calendar year 2003 property tax purposes.  A memo about this topic was sent to County Treasurers and County Appraisers.  Staff to the State Board of Tax Appeals has said that BOTA will treat this as a clerical error.  The KAC Platform committee met and had discussions regarding KDOT and the future of the Comprehensive Transportation Program (CTP), prison overcrowding and how counties might be asked to house state inmates in county jails, and the Streamlined Sales Tax.  Also there is a state legislative interim committee on CDDOs (Community Developmental Disability Organizations).  A letter was received from a single Harper County commissioner asking the KAC to file an amicus (“friend of the court”) brief on the Harper County landfill lawsuit.  Since this request was not from the majority of the Board of Harper County Commissioners, the KAC Board decided to not file the brief.

 

Request from Associate Membership in KAC: Randy Allen reported that the Kansas County Human Resources Directors Association and the Heart of America Chapter of the International Codes Council have inquired about the steps needed to apply for associate membership in the KAC.  Randy has sent a letter to both organizations with these instructions.

 

Staff Report: Marla Flentje stated that the seminars are going well. In late August (29th) in Hutchinson, there will be a Basics of County Planning and Zoning seminar.  The core mediation training offered through a grant from the Kansas Supreme Court (i.e. Conflict Mediation) in Wichita is scheduled from September 11th and 12th and a Customer Service class is scheduled for late September in Manhattan and Wichita.  Other projects recently completed were the Johnson County retreats on May 12th and June 9th, Effective Supervisory Skills Participation on April 10th in Emporia, May 1st in Larned and June 17th in Manhattan.  On April 2nd, 40 persons attended the County Budgeting Laboratory, 85 attended the Preparing For Service: Basics in Interpersonal Skill in Salina on April 9th and Burlington on April 16th with Developing Skills for Service Excellence in Emporia on May 23rd and Hutchinson on May 29th.  On May 7-9th nearly 140 commissioners attended the KCCA annual conference.  The KAC Education Department conducted the Sedgwick County’s new Pre-Supervisory Skills program on April 7th and also a full-day workshop for the City of Wichita and Sedgwick County employees on April 2nd, Leadership for Effective Supervision.  On April 25th, the KAC facilitated a day-long planning session for Harper County and on May 15th was a workshop on Ethics in Reno County followed by a session on May 30th in Reno County to identify their ethical standards.  Also on June 5th in Arkansas City, the Register of Deeds Association had a workshop on managing employee performance and on June 18th the County Clerk’s Sanborn Institute had a class on Building Positive Political Skills in the Courthouse.

 

National Association of Counties: Lone Addis reported on his attendance at the NACo Annual Conference in Milwaukee, Wisconsin.  Lonie also advised that the NACo annual conference lost approximately $120,000 in revenue.  Budget crunches are affecting us all. A report on the NACo County Membership Status Report as of 7-7-2003 was also distributed.

 

Executive Director’s Report: Randy Allen distributed the Report of Voting for the NACo Representative from Kansas.  There were 41 votes cast from the 63 eligible NACo counties with a unanimous vote for Lonie Addis for another 2 years.  Also, the KAC Annual Conference brochure has been mailed to counties with conference registrations already coming in.  Randy distributed a form of the Kansas Homeland Security Grant Matrix showing grants that are in each State agency and which federal agency/program is giving these monies.  If there are any questions regarding these grants, please direct any questions to Randy Allen. There is an invitation-only Health and Human Services Summit to be held on September 19, 2003 in Topeka.  The summit is a joint effort of the KAC, the Health and Human Services Sub-Cabinet of Governor Kathleen Sebelius, and Governor Sebelius’ BEST Team.  The purpose of the summit is to bring together county and state leaders from across the State and initiate a dialogue about the county and state roles in providing health and human services to Kansans. There will be at least six new members on the KAC Board for the December meeting.  Positions in which there will definitely be turnover this fall will include the commission seats from the NW and SC regions; the Emergency Management position, the County Counselors position, the County Appraisers position, and the Weed Directors position. (The County Appraisers’ representative, Clark Allemang from Butler County, is retiring in October)  The orientation of new KAC Board members will be held a few hours before the December meeting, which is a reorganizational meeting as well as a joint meeting with the Governing Board of the League of Kansas Municipalities. Randy also advised that he would be sending a letter to the Affiliates and Associates asking for their organization’s platform, assets, list of officers, budget, dues schedule, and protocol for resolving legislative disputes.  Since these organizations and the counties and the KAC all share the same tax dollars this new information will be part of the open sharing with taxpayers in the state of Kansas.  The field work on the KAC audit of 2002 financial statements begins next Tuesday.  The KAC has nominated Mary Bloomer, Administrative Assistant in Coffey County, as the state of Kansas’s representative to NACo’s NRS – deferred compensation advisory committee. Lonie Addis moved, seconded by Ted Ensley, to have Randy Allen attend the National Council of County Association Executives’ Conference in Sedona, Arizona in October 2003. The motion carried.

 

 

 

With no further business, President Wade Dixon adjourned the meeting at 12:39 p.m.

 

 

 

_________________________________.

 

Kathy Peckman, KAC Board Secretary