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ASSOCIATION OF COUNTIES
President Rod Broberg called
the meeting to order at 1:05 p.m. Those board members present were as follows:
2000-2001 Board Members
Lonie Addis, Labette County
Mike Billinger, Ellis County
Joe Brunk, Sedgwick County Weed
Rodney Broberg, Saline County Appraiser
Jerry Davis, Finney County
Wade Dixon, Greeley County Counselor
Linda Fincham, Marshall
County Register of Deeds
Russ Frey, Riley County
Frances Garcia, Reno County
Dean Kruse, Norton County
Bill Linde, Woodson County
Kathy Peckman, Miami County Clerk
Paula Phillips, Douglas County Emergency
Randy Rogers, Coffey County Sheriff
Ron Sitts, Edwards County
Public Works Director
Nancy Weeks, Haskell County Treasurer
2000-2001 Board Members
Bobby Heitschmidt, Ellsworth County
2001-2002 Board Members
Clark Allemang, Butler County
Eileen Filbert, Jefferson County Health Department Administrator
Randy Allen, KAC Executive
Marla Flentje, KAC Education Director
Judy Moler, KAC Legislative Services Director/General Counsel
Pam Hatfield, Executive
APPROVAL OF MINUTES
Linda Fincham moved,
seconded by Paula Phillips, to approve the November 18, 2001 meeting minutes. Motion
WELCOME TO NEW BOARD
Eileen Filbert, Jefferson County Health Department Administrator, and Clark Allemang, Butler County
Appraiser, were welcomed to the KAC Governing Board. Eileen fills a new
position on the KAC Board, representing the Kansas Association of Local Health
Departments. Clark will be filling the position that Rod Broberg held
(representing the Kansas County Appraisers Association) while Rod continues on
the board as Past President.
Agenda item number 11,
concerning renewal of insurance coverage, was deferred to the next board meeting.
Treasurer Nancy Weeks
moved, seconded by Russ Frey, to approve the bill and payrolls for December,
2001. Motion carried. Nancy Weeks moved, seconded by Russ Frey, to approve and
place the monthly financial report for October, 2001 on file. Motion carried.
2002 KAC MEMBER DUES
Director Randy Allen commented that the KAC Board adopted a 2002 budget of
$708,550, financed in part by $323,000 in member county dues, at its November 18, 2001 meeting. No action was taken at
that time concerning the allocation of 2002 member dues. Randy reviewed the
existing (2001) procedure for allocating county membership dues, as follows:
Base Dues. All member counties are first
assessed a base amount of $415 each, regardless of population or assessed
valuation. With 105 member counties, the base dues yield $43,575.
Allocation of Balance. The balance of member county
dues ($317,330 less $43,575, or $273,755 in 2001) is split into two equal
amounts to be allocated among member counties, with $136,877.50 allocated on
the basis of relative population and $136,877.50 allocated on the basis of
relative assessed valuation.
Ceiling. In 2001, no county paid more
than $11,400 in membership dues; with the base dues of $415, no county paid
more than $5,492.50 for the portion of dues allocated on the basis of
population and no county paid more than $5,492.50 for the portion of dues
allocated on the basis of assessed valuation.
Allen recommended an allocation formula for 2002 dues identical to the one used
in the recent past, with the following exceptions: 1) the base dues would
increase from $415 to $425; and 2) the ceiling on the maximum amount of dues
would increase from $11,400 to $11,600. Both changes are intended to ensure that
all counties - regardless of size - share in the 1.8% dues increase in 2002.
Wade Dixon moved, seconded by Randy Rogers, to allocate
$323,000 in membership dues in 2002 with the changes in the allocation formula
as recommended by the Executive Director. Motion carried.
CONFERENCE EVALUATION REPORT
summary/evaluation of the 26th Annual Conference was distributed. Board members were
provided a list of attendees by region and affiliate/associate group. Overall,
attendance at the 26th Annual Conference were up about 5% from the
previous year. Randy told the board to expect some changes in the programming
for next year's conference, to avoid falling into a "rut" from doing
things the same year after year.
FINAL COMMENTS FROM
PRESIDENT ROD BROBERG
gave his best wishes to the board for their hard work over the past year, and
indicated his joy in working with them. He is optimistic about the future of
the KAC. Rod was given a round of applause from all board members and staff
FINAL COMMENTS FROM NANCY
Nancy gave a brief good-bye to fellow
board members and staff as she prepared to leave the board. She leaves with
fond memories and sees a positive future for the KAC.
ELECTION OF OFFICERS
retiring KAC President, asked for nominations for the office of KAC President.
Garcia nominated Russ Frey for President.
Randy Rogers moved,
seconded by Frances Garcia, that nominations for President cease and that a
unanimous ballot be cast for Russ Frey as KAC President. Motion carried.
thanked Rod Broberg and Nancy Weeks for their hard work and dedication to the
KAC and to this Board for so many years. He looks forward to working hard
together, and stressed that unity and communication were important, as are
strategic alliances. He challenged the board to be the best that they can be
in the new year.
Russ Frey asked for nominations for the office of Vice President.
nominated Wade Dixon for Vice President.
Kathy Peckman moved,
seconded by Frances Garcia that nominations for Vice President cease and that a
unanimous ballot be cast for Wade Dixon as KAC Vice President. Motion carried.
Frey asked for nominations for the office of KAC Secretary.
Phillips nominated Lonie Addis for Secretary.
Randy Rogers moved,
seconded by Jerry Davis, that nominations for Secretary cease and that a
unanimous ballot be cast for Lonie Addis as KAC Secretary. Motion carried.
Frey asked for nominations for the office of KAC Treasurer.
Addis nominated Mike "Mickey" Billinger for Treasurer.
Kathy Peckman moved,
seconded by Frances Garcia that nominations for Treasurer cease and that a
unanimous ballot be cast for Mike Billinger as KAC Treasurer. Motion carried.
SHARING OF MEETING
DATES - 2002
of the current KAC "in-house" calendar was distributed to board
members. Randy requested that all affiliate or associate meeting dates be
placed on this internal calendar, to assist us in scheduling events. If dates
for future meetings are known, or as they become available, please contact Pam
in the Topeka office.
KAC BOARD MEETING DATES
for the 2002 KAC Governing Board meetings were discussed and confirmed. They
are: January 18, February 12, March 15, May 17, June 28 (in Manhattan), August
16, October 18, November 17 (Conference in Wichita), and December 12.
APPOINTMENT OF FINANCE
Russ Frey appointed Dean Kruse, Frances Garcia, and Linda Fincham as members of
the 2002 Finance Committee, joining Mike Billinger, Treasurer, who serves as
Finance Committee Chair according to the bylaws.
Addis gave a brief report on his recent NACo Conference in Santa Fe, New Mexico. He noted that budget is still a deep concern, and that
there are major cut backs in the NACo budget this year. The first draft of the
2002 NACo budget is available if anyone wishes to see a copy.
REQUEST FOR FUNDING BY
Merry and Marci Penner, representing the Kansas Sampler Foundation, briefed the
board on the programs of the Kansas Sampler Foundation and, more specifically,
'The Guidebook', for which they requested funding from the KAC.
Frey recommended that the board take the request under advisement, with further
evaluation and discussion of the proposal to occur later.
At 3:05 p.m. the board recessed. At 3:15 p.m. the meeting resumed.
Allen asked for board approval and authorization for board and staff travel to
the following meetings: 1) the KAC President and KAC Executive Director to
travel to the annual State Association Presidents/Executive Directors meeting
in Washington, D.C., January 9-11, 2002; and 2) the KAC President, NACo Repre- sentative,
Executive Director, and Legislative Services Director to attend the annual NACo
Legislative Conference in Washington, D.C., March 1-5, 2002.
Randy Rogers moved,
seconded by Jerry Davis to approve both travel requests for the persons and
dates requested. Motion carried.
Allen reported that the Overland
Park Convention Center and hotel contracts for the 2003
and 2004 conferences have been signed. He reported that the new Sheraton Hotel
which will connect with the new Overland Park Convention
Center is on its
way to completion and looks great. Overland Park and the new facilities will be a wonderful venue for the
annual conferences. Randy reminded KAC Board members about the cooperative
purchasing alliance we have in conjunction with NACo. If a county is doing
business with Office Depot or any of the other vendors associated with this
cooperative purchasing agreement, please let Randy know, as we are trying to
track the progress of counties statewide.
has received its grant monies from the Kansas Health Foundation for the Public
Health Fellowship. The check has been cashed, and the monies have been
invested and are already collecting interest! The Kansas City Star will be running an ad for the Public Health Fellow
position. He is currently working on a job description to keep on file.
briefed the board on a proposal to establish, cooperatively with the League of
Kansas Municipalities, a task force to deal with Homeland Security issues.
Randy Rogers moved,
seconded by Frances Garcia to accept the recommendation for a Homeland Security
Task Force and authorize the KAC President to make appointments to this task
force. Motion carried.
of those counties who have not sent in their county budgets or valuations
for 2002 was distributed. Board members are encouraged to remind their clerks
or finance directors (if their county is mentioned), to send this information
to the KAC offices as soon as possible.
Allen briefed the board on the possibility for the Education Program staff to
move from very cramped quarters in Wichita to larger, more suitable space in the same facility. He reviewed a new
lease agreement, as well as office design, which would nearly double office
space for Marla
Flentje and Kendra Maikori
at 3500 N. Rock Road in Wichita.
Rod Broberg moved,
seconded by Frances Garcia to enter into a new lease agreement with Re/Max
Realty Associates for the Education Program staff in Wichita.
reminded the board about the dinner with the members of the League of Kansas
Municipalities Board that evening at the Bradbury Thompson Center on the Washburn University campus. He gave the schedule for
the following day's joint meeting with the League board, which will include presentations
by and discussions with Sen. Derek Schmidt and Rep. Gerry Ray.
Moler reminded board
members of County Government Day, February 12, 2002, at the Capitol Plaza Hotel, in Topeka.
a quarterly report regarding the Kansas County Government Institute. She asked
the board members to "watch the web", as we would be putting all of
the listings for classes on our calendar at the KAC web site - www.kansascounties.org.
further business, the meeting adjourned at 4:18 p.m.
January 18, 2002