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Friday, January 17, 2001

KAC Office, 6206 SW 9th Terrace, Topeka, KS



President Rod Broberg called the meeting to order at 10:30 a.m.  Board members present were as follows:


Board members present:


Lonie A. Addis, Labette County Commissioner

Mike Billinger, Ellis County Treasurer

Rodney Broberg, Saline County Appraiser

Joe Brunk, Sedgwick County Weed Director

Wade M. Dixon, Greeley County Attorney/County Counselor

Linda Fincham, Marshall County Register of Deeds

Russ Frey, Riley County Commissioner

Frances Garcia, Reno County Commissioner

Bobby C. Heitschmidt, Ellsworth County Commissioner

Dean Kruse, Norton County Commissioner

Kathy Peckman, Miami County Clerk

Randy Rogers, Coffey County Sheriff

Ron Sitts, Edwards County Public Works Director

Nancy Weeks, Haskell County Treasurer


Board Members not present


Paula Phillips, Douglas County Emergency Management Director

William (Bill) Linde, Woodson County Commissioner

Riley Winkler, Gray County Commissioner


Others present were:


Randy Allen, KAC Executive Director

Marla Flentje, KAC Education Director

Judy Moler, KAC Legislative Services Director/General Counsel

Pam Hatfield, KAC Executive Assistant


Approval of Minutes


President Rod Broberg asked if there were amendments or corrections to the December 14, 2000 board meeting minutes.  There were none. 


Russ Frey moved, seconded by Frances Garcia, to approve the December 14, 2000 meeting minutes.  Motion carried.




Rod Broberg introduced new governing board member, Ron Sitts, Edwards County Public Works Director, who was absent at the last board meeting. 




Meeting Agenda Additions/Corrections


There were no meeting agenda additions or changes requested.


Finance Committee Report


Finance Committee Chairperson Nancy Weeks reviewed the list of bills and payments submitted for approval. Nancy indicated that the bills and invoices had been examined by the Finance Committee at its earlier meeting and that the Finance Committee recommended approval of the bills as submitted.  She called attention to the large check written to Westside Stamp and Award, and explained that the majority of that amount was reimbursed by Shawnee County for the writing pens given out at the 25th Annual Conference. 


Kathy Peckman moved, seconded by Randy Rogers to approve the bills and payrolls as submitted.  Motion carried.


Nancy Weeks called the board's attention to the closing bank balance of $149,634.79 as of January 8, 2001Nancy noted comments in Randy's financial analysis, i.e. 100% of budgeted

2000 revenue was received by the end of November, 2000, and 84.6% of budgeted 2000 appropriations were spent.  By comparison, revenues for the first eleven months of 2000 were 12% higher than for the same period in 1999 while expenditures in the same time period tracked 6.9% higher in 2000 than in 1999.


Nancy Weeks moved, seconded by Russ Frey to accept and place on file the November, 2000 Financial Report as submitted.  Motion carried.


President's Remarks and Appointments


President Rod Broberg announced his committee assignments for 2001. He announced three new committees this year, including Membership Services, Awards and Recognitions, and Bylaws.  The 2001 committee appointments are as follows; Finance: Nancy Weeks, Chair. Frances Garcia, Dean Kruse, Mike Billinger.  Staff support: Pam Hatfield.  Executive Director Performance Review: Russ Frey, Chair.  Paula Phillips, Wade Dixon, Rob Broberg.  Strategic Plan Update: Linda Fincham, Chair. Russ Frey, Joe Brunk, Randy Rogers, Bill Linde. Staff support: Randy Allen, Judy Moler, Marla FlentjeMembership Services:  Mike Billinger, Chair.  Dean Kruse, Bobby Heitschmidt, Lonie Addis.  Staff support: Randy Allen.  Awards and Recognition:  Kathy Peckman, Chair.  Riley Winkler, Frances Garcia.  Staff support: Marla FlentjeBylaws:  Wade Dixon, Chair.  Nancy Weeks, Ron Sitts.  Staff support: Judy Moler


Executive Director's Report


Randy Allen called the board's attention to the new 2001 Kansas County Officials Directory.  Board members should have received their own copy in their packets. Two complimentary copies were mailed to all counties in early January and additional copies are available for sale. Randy  stressed the importance of the Monday Morning Memoranda that are frequently faxed out to all KAC Governing Board members (not always on Mondays).  Because the information included in the MMM is time-sensitive, board members were asked to make sure someone in their county office flags the MMM and alerts them when it arrives.  Randy indicated that the staff was close to producing 2001 member county dues statements for mailing next week.


Randy informed the board of an upcoming meeting in Wichita (January 19) in which human resource directors or personnel directors from Kansas counties were invited. The meeting is for a variety of purposes, and the agenda will include a briefing on recent service changes and improvements to the KAC's deferred compensation program as well as a review of the 2001 Compensation Survey document to be sent to all counties. From the meeting in Wichita, Randy is traveling to Greeley County to speak to the Leadership Greeley County group.  Randy further indicated that a new KAC Research Report containing information about 2000 tax levies and 2001 budgets is in preparation. There have been several suggestions for future KAC Research Report subjects, including public finance, solid waste management, and township governments as possible subjects. Randy said they are all good ideas for the future.


The "Introduction to the Commissioner's Job" workshop will kickoff the 2001 Leadership Academy

Classes. Randy said that two mailings to commissioners had gone out to date, to both newly elected and veteran commissioners.  Registrations are coming in daily, and a good attendance is expected.  Rod Broberg and Randy Allen just returned from Washington D.C. where they attended an annual meeting of state association directors and state presidents. Randy gave a brief summary of the speakers at the meeting.


NACo Report


Lonie Addis, NACo Representative, indicated that he will attend the NACo Legislative Conference in Washington, D.C. in March along with Randy Allen, Judy Moler, and Rod Broberg.  Lonie asked for help from board members in learning what incentives counties would need to join NACo.  He is planning on writing a letter to non-NACo member counties and would appreciate any feedback the board could give him in this regard. 


2001 Congressional Breakfast Update


The KAC's annual breakfast with members of Congress from Kansas, their staffs, and county officials from Kansas attending the annual NACo legislative conference will be held on March 6, 2001. All Kansans attending the NACo Legislative Conference are encouraged to attend the breakfast. 


2001 Legislative Session Update


Judy Moler, Legislative Services Director reviewed the status of the 2001 legislative session including the KAC's legislative priorities. The KAC's annual Legislative Appreciation Breakfast was held earlier in the morning and was well-attended. Judy thanked the board members for attending the breakfast.


February 7, 2001 is County Government Day.  All board members are encouraged to attend the

meetings which will be held at the Jayhawk Tower.  Rep. Gerry Ray, Chris Courtwright (Legislative Research), Secretary of Agriculture Jamie Clover Adams, and Secretary of State Ron Thornburg are all scheduled to appear. 


The meeting recessed for lunch at 11:52 p.m. and reconvened at 12:41 p.m.


2000 Annual Report of the Kansas County Government Institute


Marla Flentje, Education Director, presented an annual report for the Kansas County Government Institute (KCGI). The Institute includes all certification programs including the Kansas Leadership Academy for County Commissioners, the Effective Supervisory Skills Program, and the Excellence in Customer Service program, as well as customized education services.




Marla reported the following 2000 Institute highlights:


p                    138 total hours of instruction were offered.

p                    2,922 instructional hours were received by 406 participants

p                    Officials from 83 of 105 counties (79%) participated in Institute programs

p                    5 counties and 3 KAC affiliate organizations purchased customized

educational services from the KAC in 2000

            p          Customers have rated KAC educational services as high quality


Marla offered her view of various opportunities and challenges for the Institute in 2001:


p                    On-line workshop registration will be underway in late January, 2001

p                    The KAC should expand participation of commissioners in the Leadership Academy

p                    The KAC needs to expand marketing efforts to non-elected county departments

p                    There are challenges in managing the demand for supervisory skills education

p                    The KAC must be continually aware of and vigilant about service quality.



Request to approve 2001 secretariat agreement with County Counselors Association


Judy Moler presented the 2001 secretariat agreement with the County Counselors Association (CCAK). Changes discussed at earlier meetings have been implemented in this document. 


Nancy Weeks moved, Russ Frey, seconded to approve the CCAK 2001 secretariat services agreement as presented.  Motion carried.


Request to approve 2001 Secretariat agreement with the Commissioners Association


Randy Allen presented the 2001 Secretariat agreement to the KAC Board.


Wade Dixon moved, Bobby Heitschmidt seconded, to approve the 2001 secretariat agreement with the Kansas County Commissioners Association as presented.  Motion carried. 


With no further business on the agenda, the meeting was adjourned at 1:25 p.m.



                                                                        Respectfully submitted,





                                                                        Pam Hatfield, Executive Assistant



Approved by KAC Board:





Wade Dixon, KAC Secretary

February 7, 2001