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MINUTES

KANSAS ASSOCIATION OF COUNTIES

BOARD MEETING

Greeley County Courthouse

Tribune, Kansas

9:30 a.m. MDT, Wednesday, May 23, 2001

 

 

President Rod Broberg called the meeting to order at 9:30 a.m.  Those board members present were as follows:

 

Lonie Addis, Labette County Commissioner

Mike Billinger, Ellis County Treasurer

Joe Brunk, Sedgwick  County Weed Director

Rodney Broberg, Saline County Appraiser

Wade Dixon, Greeley County Counselor

Linda Fincham, Marshall County Register of Deeds

Russ Frey, Riley County Commissioner

Dean Kruse, Norton County Commissioner

Paula Phillips, Douglas County Emergency Management Director

Randy Rogers, Coffey County Sheriff

Ron Sitts, Edwards County Public Works Director

Nancy Weeks, Haskell County Treasurer

 

Those board members not present were:

 

Frances Garcia, Reno County Commissioner

Bobby Heitschmidt, Ellsworth County Commissioner

Bill Linde, Woodson County Commissioner

Kathy Peckman, Miami County Clerk

 

Others present were:

 

Randy Allen, KAC Executive Director

Glenda Cheatum, Secretary, Dixon Law Firm

Linda Firner, Greeley County Clerk
Marla Flentje, KAC Education Director

Diane Gentry, Greeley County Treasurer

Marjorie Hornbaker, Greeley County Commissioner

Judy Moler, KAC Legislative Services Director/General Counsel

Lisa Robertson, Greeley County Register of Deeds

Ann Wilson, District Magistrate Judge

 

 

 

 

 

 

GREETING

 

Greeley County Commissioner Marjorie Hornbaker welcomed the KAC Board to Greeley County and thanked them for coming. She told a little about the communities (Tribune and Horace) in Greeley County and invited the board to look around and become more familiar with places in the county. Rod Broberg thanked the Commissioners, other elected officials, and staff persons for the hospitality extended to the KAC Board and staff during their stay in Greeley County.

 

APPROVAL OF THE MINUTES

 

Russ Frey noted a discrepancy on the time the February meeting started.  The time was corrected. Russ Frey moved, seconded by Nancy Weeks to approve the minutes of February 7 (as corrected) as well as the minutes for the meetings on March 16 and April 24, 2001. Motion approved.

 

INTRODUCTION OF GUESTS

 

Guests at the meeting, including various Greeley County officials, were introduced.

 

ADDITIONS/DELETIONS TO THE AGENDA

 

Russ Frey asked to make some comments about the Justice and Public Safety Committee during the NACo report. Marla Flentje, Education Director, asked to present her report early in the meeting so she could travel to Garden City to convene a regional dialogue on the Local Environmental Protection Program.

 

AWARDS AND RECOGNITIONS COMMITTEE REPORT

 

Marla Flentje, staff to the Awards and Recognitions Committee, presented a report on a meeting she had previouslyt with Kathy Peckman, committee member. Marla indicated that two other persons were appointed to the committee earlier in the year. Riley Winkler, former Gray County Commissioner, has resigned from the board, however, and Frances Garcia was unable to meet with Kathy and Marla because of her ankle injury. Additionally, Kathy Peckman was unable to be at the board meeting in Tribune due to a previous commitment. As such, Marla presented the draft report to the board. She explained that action would be requested at the June 22 board meeting.

 

The committee recommendations are as follows:

 

1)      Provide for recognition of service upon completion of 8,16, 24, 32, 40, and 48 years of service  (currently, service recognitions are given at only 8, 16, 24, and 48 year intervals).

 

2)      Institute a policy as to which awards are conferred at the annual awards banquet at the KAC Annual Conference, with the following recognized at the annual conference banquet:

 

·                    Any KAC/KOC Past Presidents

·                    KAC Service Certificates (based on years of service)

·                    Any recipient of certificates of achievement earned in any of the

educational programs offered by the Kansas County Government Institute

·                    Awards bestowed by any outside organizations on individual county governments in Kansas

 

3)      Recognitions conferred by KAC affiliate/associate organizations to their

individual members be given at the Monday afternoon affiliate and associate

meetings.

 

4)      Initiate two new annual awards to honor accomplishments of one or more Kansas counties. The proposed new award programs are:

 

·                    Courthouse Improvement Award (to include county facilities

generally, and not just courthouses proper)

·                    Leadership in Intergovernmental Cooperation Award

 

There was considerable discussion about whether the highest awards of KAC

Affiliates and associates should be given at the KAC Annual Awards Banquet or by the respective affiliate/associate groups at their meetings. There was also discussion about instituting a "Friend of County Government Award" that might be given only in special or rare circumstances with no obligation to give it on an annual basis.

 

The topic of awards and recognitions will be on the June 22, 2001 board agenda

for action. President Broberg requested that board members give consideration to

this topic in the next few weeks, and come to the June meeting prepared to make some decisions in this regard.

 

KANSAS COUNTY GOVERNMENT INSTITUTE REPORT

 

Marla presented the Quarterly Report for the Kansas County Government Institute, the KAC's education programs. Marla informed the board that she was facilitating regional dialogues for the Local Environmental Protection Program (LEPP) study currently underway under the auspices of the Kansas Water Authority. The Water Authority will be paying the KAC $5,000 for professional services related to the KAC's facilitation of the regional dialogues.

 

Marla indicated that on-line registration for educational offerings is now available. The KAC is also considering posting job notices on the KAC's website.

 

FINANCE COMMITTEE REPORTS

 

Finance Committee Chairman Nancy Weeks presented the Bills and Payrolls dated May 23, 2001 for approval.   

 

Nancy Weeks moved, seconded by Russ Frey, to approve the board approve the bills and payrolls as submitted, and as previously reviewed by the Finance Committee. Motion carried.

 

Nancy asked the board to review the monthly financial reports for the months of January, February and March, 2001. 

 

Nancy Weeks moved, seconded by Russ Frey to receive and place on file the Monthly Financial Reports for January, February, March of 2001, including the Monthly Reports of Cash Receipts and Disbursements and the Monthly Budget Status Reports.  Motion carried.

 

EXECUTIVE DIRECTOR’S REPORT

 

Executive Director Randy Allen reported on the following recent activities at the KAC offices:

 

1)      The Local Environmental Protection Program Study Committee is

Underway. Randy was appointed by the Water Authority as a member of the study committee.  After the five regional dialogues around Kansas, the study committee will reassemble and make its recommendations and observations in a report to the Kansas Water Authority.

 

2)      The Association's 2001 Compensation Survey, summarized, analyzed,

and prepared by the Austin Peters Group, contractor to the KAC, has been mailed to all counties. One copy was provided on a complimentary basis to all counties - either to the county clerk or the human resource director in counties with such position.

 

3)      Randy indicated that he is teaching three sections of Financial Management, a workshop in the Leadership Academy for County Commissioners program. The third and final such workshop is on May 31 in Lawrence.

 

4)      Randy indicated that -- with the legislative session and heavy travel schedule largely behind us -- the serious work of planning the Association's Annual Conference would soon begin.

 

5)      Randy reported that the Hyatt Regency Hotel in Wichita had responded to the KAC's request for compensation concerning the hotel reservation debacle suffered at the Hyatt's hand. The written response from the hotel was essentially an apology, but there was no offer of monetary compensation.  Joe Pisciotte, Wichita City Councilman, has contacted the KAC office to fully understand the situation and is turning up the heat on the Hyatt.  The City of Wichita has a significant financial stake in the Hyatt Regency Wichita Hotel.

 

2001 LEGISLATIVE REPORT

 

Randy and Judy reported on the successes and failures of the 2001 Legislative Session. 

The KAC's 2002 Legislative Platform Committee will have its first meeting in early July.  Randy and Judy are reviewing the protocols for reforming the Legislative Platform Committee as well as the protocols for resolving intra-organizational differences.

 

NACo  REPORT

 

Lonie Addis announced that he will seek a full term as NACo representative. As of this meeting no other county official had announced his/her intention to run.  Ballots will be mailed to NACo member counties after June 1st.  If Lonie is elected, he will work on retention and recruitment of NACo member counties in Kansas.

 

Russ Frey reported that he is one of 10 invited to take part in a Task Force meeting prior to the NACo annual meeting in July.  The Task Force will hammer out NACo’s position on the Local Law Enforcement Grants from the federal government to local governments.

 

EXECUTIVE SESSION

 

At 11:36 a.m., Lonie Addis moved that the Board recess into executive session for 30 minutes for the purpose of discussion of non-elected personnel.  The closed session was requested to protect the privacy and confidentiality of non-elected personnel at the Kansas Association of Counties.  Persons included in the executive session were members of the KAC Governing Board and the KAC Executive Director, Randy Allen.  The motion was seconded by Wade Dixon. Motion carried.

 

The Executive Session was concluded at 12:06 pm.  No action was taken.

 

Nancy Weeks moved, seconded by Paula Phillips, that the board meeting be adjourned.  Motion carried.  The meeting was adjourned at 12:15 p.m. 

 

 

Respectfully submitted,

 

 

­                                                            ­___________________.

Judith A. Moler

General Counsel/Legislative Services Director

 

 

Approved by the KAC Board:

 

 

 

________________________________

Wade Dixon, KAC Secretary

June 22, 2001