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ASSOCIATION OF COUNTIES
Saline County Sheriff's Office
President Rob Broberg called
the meeting to order at 9:30 a.m. Those board members present were as follows:
Lonie Addis, Labette County
Rodney Broberg, Saline County Appraiser
Joe Brunk, Sedgwick County Weed Director
Jerry Davis, Finney County
Linda Fincham, Marshall
County Register of Deeds
Frances Garcia, Reno County
Bobby Heitschmidt, Ellsworth County
Dean Kruse, Norton County
Bill Linde, Woodson County
Kathy Peckman, Miami County Clerk
Paula Phillips, Douglas County
Emergency Management Director
Randy Rogers, Coffey County Sheriff
Ron Sitts, Edwards County Public
Nancy Weeks, Haskell County Treasurer
Those board members not
Mike Billinger, Ellis County
Wade Dixon, Greeley County Counselor
Russ Frey, Riley County
Others present were:
Randy Allen, KAC Executive
Judy Moler, KAC General Counsel
Marla Flentje, KAC Education Director
Approval of the
President Broberg asked if
there were any additions or corrections to be made to the minutes from the August 17, 2001
meeting. There were none. Paula Phillips moved, seconded by Linda Fincham
to approve the minutes of August
17, 2001 meeting. Motion
A welcome was given by
Lonie R. Addis to Jerry Davis, Finney County Commissioner. Mr. Davis is the
new representative to the KAC Board from the Southwest District. After a
glowing introduction by Mr. Addis, Mr. Davis expressed his enthusiasm for being
a part of our governing board and looking forward to serving with our members.
Nancy Weeks requested the
addition of an Executive Session, to take place toward the end of the Board
Reports and Recommendations
Finance Committee Chairman
Nancy Weeks presented the bills and payrolls dated September 21, 2001, as earlier
reviewed by the Finance Committee, for approval.
Nancy Weeks moved, seconded
by Frances Garcia, to approve the bills and payrolls as submitted, with a
correction made on the entry for Summers, Spencer and Cavanaugh, which should
be $3,676.25, and not $2,676.25, and as previously reviewed by the Finance
Committee. Motion carried.
Nancy reviewed the Monthly Financial
Report with the board.
Nancy Weeks moved, seconded by Kathy Peckman to receive and
place on file the Monthly Financial Report. Motion carried.
Nancy noted that the auditor's charge
for this years annual audit was only $3600.00, and not the $4200.00 that was
first quoted. This savings was due in part to the ease and speed that the
audit was conducted, but it speaks highly of the auditors, who chose to charge
us for services rendered, and not necessarily at the original estimate.
Weeks, Finance Committee Chair, pointed out an outstanding account receivable
of $57.00 from 1998. There have been many attempts made to recover this from
the Butler County official who registered but did not pay for annual
conference events, but to no avail. Randy Allen asked that this outstanding
account receivable be removed (as a write-off) from our financials. Several
board members suggested that a letter be sent to the Butler County
Commissioners regarding this action by the KAC Board.
Bill Linde moved, seconded
by Bobby C. Heitschmidt to remove the account receivable in the amount of
$57.00. Motion carried.
Davis asked that a note be made in the minutes that a letter to the
commissioners would be sent out regarding the removal of this outstanding
Allen reviewed a proposal from Summers, Spencer, and Cavanaugh, CPAs, to conduct
the audits for the years 2001 and 2002. Randy said that since the KAC had just
accepted and evaluated proposals for the 2000 audit that he did not recommend
another such process for the upcoming two audits. He indicated that he had
invited a proposal from Summers Spencer and Cavanaugh for the upcoming two
audits and the fees were acceptable (not to exceed $4,200 and $4,300,
respectively). Bobby C. Heitschmidt
moved, seconded by Randy Rogers to accept the audit proposal for 2001 and 2002
from Summers, Spencer and Cavanaugh. Motion carried.
Recommended 2002 - 2004
Program Plan for the Kansas County Government Institute
Director Marla Flentje reviewed the history of the Kansas
County Government Institute and development of the first education plan three
years ago. Three certification programs - Customer Service, Leadership Academy for County Commissioners, and Effective Supervisory Skills, as well as customized
training were all in the plans at that time. All three certification programs
are now fully functioning with classes offered on a regional basis throughout
a course for the further direction of the education program, Marla has prepared
a draft education plan for 2002-2004, with the help of the Education Ad Hoc
Advisory Committee as well as recommendations from Institute customers. Listed
on the plan are objectives for the 2002-2004 years, as well as recommendations,
marketing, administration plans, and financing. Randy Allen discussed the
marketing and pricing of the education programs and the differences in response
in various areas of the state.
structured board discussion, Randy posed the following questions and sought
comments and feedback:
correctly/accurately reading the needs of the counties?
Response: Yes, for the most part. Consideration needs to
be taken with regards to the affiliate/associate groups' in-service classes.
Sometimes, such classes are grant-funded, and are at no cost to the participant
or his/her county. It was further underscored that the KAC does not seek to do
"job specific" training as would be necessary to do specific
processes or procedures unique to a certain job classification (e.g. spraying
noxious weeds, appraising properties) and should not be considered a competitor
when it comes to training. Rather, the KAC's programs offer job skills
requisite in most all county jobs (e.g. customer service, effective
supervision, budgetary and finance issues). We need to better educate our
affiliates and associates as to our objectives, thus allowing our education to
be integrated with theirs.
Is our focus
too broad or too narrow with regards to curriculum? How do we deliver the
program geographically - broadly across the state or where the numbers
(response, attendance) consistently are?
Response: Go where the market is. While we endeavor to
continue regional offerings for most all classes, the KAC has to maintain its
financial viability and thus shift resources to regions where demands exceed
our current ability to meet demands. As an example, there are continually
waiting lists for people trying to access supervisory skills workshops in
eastern Kansas while workshops in western Kansas may not be full. The KAC may need
to move its western classes a little further east, to produce bigger class
Nancy Weeks moved, seconded by Kathy Peckman to approve the
2002-2004 Education Program Plan. Approved unanimously.
Executive Director Randy Allen distributed the final
Personnel Policies and Procedures document, as earlier reviewed and approved
by the KAC Governing Board on August 17, 2001.
He noted that Judy
Moler is working with
an outside resource person who will give an in-service workshop on sexual
harassment for both KAC and League of Municipalities staff in the next few
months. A class will also be conducted for KAC Governing Board members.
Randy presented Resolution No. 01-03, establishing the 401
deferred compensation matching program allowing the board to augment his
deferred compensation program in concert with the 457 matching program, as
agreed to by the board when his performance appraisal was conducted. It was
noted that the IRS code would allow the resolution to be amended at a later
time to provide a deferred compensation matching program for other KAC
Paula Phillips moved,
seconded by Nancy Weeks, that the board adopt Resolution 01-03. Motion
Allen presented a proposal for board consideration to again engage the Austin
Peters Group to assist the KAC in conducting an annual compensation survey in
2002 at a cost not to exceed $2,775. Randy indicated that the report was one of
the most-read KAC reports.
Randy Rogers moved,
seconded by Frances Garcia to accept the proposal from Austin Peters Group to
conduct the 2002 Compensation Survey. Motion carried.
encouraged participation by board members at the 2001 Telepower Conference in
Hays on September 26 & 27, 2001. Enrollment has been discounted for all
KAC members and they will extend that discount rate through Monday of next
week. The board members' interest and participation are important to this
event. It is hoped that many of the board members will attend and
Advanced Leadership Academy workshop will be held next Friday in Hutchinson.
Com- missioners who are graduates of the Leadership Academy are especially
encouraged to participate, although participation is invited from all
commissioners. Dr. Joe Aistrup of Fort Hays State University will lead the
workshop which will be based on Peter Drucker's book, Management Challenges for the 21st Century. Due to the nature of the seminar
and the desired interaction, class size is limited.
indicated that he had completed work on an application to the Kansas Health
Foundation for a $150,000 grant to establish a Public Health Fellow position at
the KAC. The grant application is ready for the board to approve prior to it
being sent to the Health Foundation.
Public Health Fellowship will enable research and relationship building on
and environmental issues with the goal of increasing the capacity of local
health departments (and counties) to successfully address emerging public
health and environmental challenges. The grant would provide funding for approximately
40 months (3 years +) and there would be no obligation for the KAC to provide
funding after the grant expires. The office space would be provided in the
location of the Executive Director of the Kansas Association of Local Health
Departments (KALHD) in the northwest corner of the
KAC's Topeka office. The KAC will be giving support and we are expecting
support from KALHD and other entities to this end.
Paula Phillips moved,
seconded by Linda Fincham to authorize the grant proposal for the Public Health
Fellowship be submitted to the Kansas Health Foundation. Motion carried.
to the KAC Governing Board will take place at our reorganizational meeting to
be held Thursday, December 13, with an evening meeting to be held with the
League of Kansas Municipalities. On Friday, December 14, there will be a joint
meeting with the League board. Election of KAC officers for 2002 will take
place at the Thursday, December 13, 2001.
2002 Legislative Policy
announced that the 2002 Legislative Platform Committee has met three times.
Judy distributed a revised draft of the platform to the board. Fewer
priorities are recommended for the 2002 session, and some of the priorities
have changed. Judy reminded everyone of the video uplink at seven sites across
Kansas on October 3, 2001, from 2:00 - 3:30, to discuss the draft 2002
Randy have been testifying for 2 days in front of the interim committee on
Commerce and Insurance, in an effort to make state health insurance programs
available to countie . She
that the committee seems to be moving toward allowing this to occur on a county
Sandy Jacquot of the League of Kansas Municipalities have met and are
harassment seminar for KAC and LKM employees as well as their respective
prepared a conference registration and vendor list for the board to review.
The enrolled number for both venues are down from last year at this time, but
it is hoped that those will pick up as the conference nears. Michelle
reiterated that board members will have a room at the Hyatt, that has been
prepaid, for Saturday night. Stays for the nights of Sunday and Monday will
need to be paid for by the board members personally or by their counties. There
was some misunderstanding within some of the counties that a reservation with a
hotel secured a reservation with the conference. This is not the case. The
hotel reservations have nothing to do with conference registration. Board
members are asked to please clarify this with any county official that may be
confused. If there are any vendors that board members think might be worth
pursuing for booth space, please notify Michelle at the KAC office.
Weeks presented to Randy Allen, a woven banner that the Kansas County
Treasurers Association had printed. The colorful banner displays sunflowers, a
meadowlark, a buffalo, and the American and Kansas flag. She encouraged other
affiliate/associate groups to have a banner printed of their own, to display
both at the KAC office as well as during the conference.
Nancy Weeks moved, seconded
by Dean Kruse to move to Executive Session for 10 minutes. Motion carried.
12:42 p.m. meeting resumed.
Nancy Weeks moved, seconded
by Frances Garcia to allow payment for a family member of Executive Director,
Randy Allen, to attend a conference of his choice annually as part of his
annual compensation package. Motion carried, with Lonie R. Addis, Jerry Davis,
Bobby Heitschmidt and Rod Broberg voting no.
Ron Sitts moved, seconded
by Frances Garcia to adjourn the meeting. Motion carried.
Pamela J. Hatfield,
Approved by the KAC Board:
Wade Dixon, KAC Secretary
November 18, 2001