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6202 SW 9th Terrace, Topeka, KS

Friday, October 12, 2001



President Rob Broberg called the meeting to order at 9:37 a.m. Those board members present were as follows:


Lonie Addis, Labette County Commissioner

Mike Billinger, Ellis County Treasurer

Rodney Broberg, Saline County Appraiser

Joe Brunk, Sedgwick County Weed Director

Jerry Davis, Finney County Commissioner

Wade Dixon, Greeley County Counselor

Linda Fincham, Marshall County Register of Deeds

Russ Frey, Riley County Commissioner

Frances Garcia, Reno County Commissioner

Bobby Heitschmidt, Ellsworth County Commissioner

Dean Kruse, Norton County Commissioner

Bill Linde, Woodson County Commissioner

Kathy Peckman, Miami County Clerk

Paula Phillips, Douglas County Emergency Management Director

Randy Rogers, Coffey County Sheriff

Ron Sitts, Edwards County Public Works Director

Nancy Weeks, Haskell County Treasurer


Others present at some or all of the meeting were:


Randy Allen, KAC Executive Director

Judy Moler, KAC General Counsel

Pam Hatfield, KAC Executive Assistant

Michelle Works, KAC Conference Planner


Approval of the Minutes


The minutes have not been reviewed by the Executive Director, and are not available for approval at this time.


Additions/Deletions to the Agenda


Russ Frey asked to add an item to the agenda after #7.   


Finance Committee Reports and Recommendations


Finance Committee Chairman Nancy Weeks presented the bills and payrolls dated October 12, 2001, as earlier reviewed by the Finance Committee, for approval.   


Nancy Weeks moved, seconded by Russ Frey, to approve the bills and payrolls as submitted. Motion carried.


The monthly Financial Report is not complete for review and approval at this time.  Nancy indicated that there was a balance of $258,407.85  in the bank account.  There is a Certificate of Deposit due in December, 2001. 


Executive Session


Lonie Addis moved, seconded by Russ Frey for the board to recess into executive session, for a period of 10 minutes for consultation with the KAC General Counsel and to include Executive Director Randy Allen.  Motion carried.  Time was 9:37 a.m.


The meeting resumed in open session at 9:37 a.m. Wade Dixon moved, seconded by Russ Frey that the Kansas Association of Counties issue a check in the amount of $5,000.00 to Judith Seymour Walker and John L. Hampton for the purpose of the discharge of the pending lawsuit and any subsequent suits that might be brought by Ms. Walker against the Kansas Association of Counties.  Motion carried.


Russ Frey noted that the Executive Director Evaluation Committee had previously submitted to the board the performance goals and objectives of Executive Director, Randy Allen for the 2001-2002 year. Russ asked that the board approve the document, bringing closure to the Executive Director's performance appraisal process. 


Russ Frey moved, seconded by Nancy Weeks, to execute and approve the performance goals and objectives as submitted by Randy Allen, Executive Director.  Motion carried.


Request for Affiliate Membership Status in KAC from Kansas Association of Local Health Departments


Randy presented the board with a copy of the letter submitted by the Kansas Association of Local Health Departments, received on January 25, 2001KALHD is seeking affiliate status with the Kansas Association of Counties. The KALHD is currently an Associate member of KAC. There was discussion as to the direction the KAC is heading in the near and distant future.  The policy regarding the changing of such status involves an amendment to the bylaws, and the action must pass a vote at the Annual Conference by the KAC member counties. 


Russ Frey moved, seconded by Wade Dixon to recommend to the full membership that the Kansas Association of Local Health Departments (KALHD) be recognized as an affiliate member of KAC, and that the necessary bylaws changes be submitted to the membership for action at the 26th Annual Conference. Motion carried.  Lonie Addis and Nancy Weeks voted in opposition. 


Rod Broberg asked permission of the board to address the Geographic Information Systems degree program affiliated with Kansas State University, Salina.  He asked permission to write a letter on behalf of the KAC to KSU asking for reconsideration in the projected loss of the program and its impact to county governments.


Kathy Peckman moved, seconded by Ron Sitts to allow President Rod Broberg to write a letter to Kansas State University expressing concern about the University's planned discontinuation of the GIS curriculum on their Salina campus.  Motion carried.




26th Annual Conference Status Report


Michelle Works showed the Board postcards that have been prepared to be mailed to individuals  who have not yet registered for the Annual Conference in Wichita.  There is still time to get in on the "early bird" registration, and this is indicated on the card.  Registrations are coming in slowly, and she asked board members to go back to their counties and  encourage others to participate.  Booth registration for the Exhibition Hall is slower, and board members were asked to see Michelle following the meeting if they have any other vendors that might be interested in showing their wares at our conference. 


NACo Report


Lonie Addis was pleased to report that Clay and Ford counties are the newest Kansas counties to join NACo.  Lonie will be sending out information to the commissioners of non-participating counties about NACo, in the form of a brochure that NACo has recently produced.  In the 2002 Kansas County Officials Directory, member counties will be highlighted with the NACo logo, and print indicating "Member County".  The hope is to encourage more widespread participation. 


2002 Legislative Policy Platform Development Report


Judy reported that the video uplink went well.  The platform committee will meet one last time before the Annual Conference.


Executive Director's Report


Randy Allen announced the new KAC website address:


The address has been registered for 10 years. 


Randy announced that the Health Foundation grant proposal has been filed.  The budget format was revised in response to the Foundation's initial review of the proposal. The grant proposal will go before their committee next week, and following approval, the contract should be arriving shortly.  The full amount for the grant $150,000 will be sent in total after grant is approved.


Randy will be in Lake Tahoe next week to attend the annual conference of the National Council of County Association Executives (NCCAE) - a group of persons who do in other states what Randy does for the Kansas Association of Counties.


Randy attended the 2001 Telepower Conference held at Fort Hays State University.  He reported that the conference was excellent while expressing disappointment that only nine county officials attended.  


Randy and Judy recently attended the Northeast Kansas County Officials meeting in Topeka, where Lt. Gov Gary Sherrer spoke. There was good discussion and good messages heard.  Randy, along with Lonie Addis, Wade Dixon, and Nancy Weeks, attended the Southwest Kansas Officials meeting in Greeley County. Publisher/political analyst Martin Hawver spoke to an attentive audience and got rave reviews.  KAC Board members present commented enthusiastically about the speaker and his message. 


Affiliate and Associate members are asked to give Pam the dates and times of their meetings for 2002, so that our master calendar can be as inclusive as possible. Discussion ensued concerning dates of education classes that we establish for 2002. Board feedback about scheduling meetings was as follows: 1) the last day of any month is bad; and 2) the first Friday following an election is bad for commissioners and county clerks/election officials.  Staff was urged to take these constraints into consideration when setting future workshop dates.


Paula Phillips moved, seconded by Linda Fincham to adjourn the meeting 1:55 p.m.  Motion carried. 




Respectfully submitted,




­                                                            ­            ___________________.

Pamela J. Hatfield,

Executive Assistant



Approved by the KAC Board:





Wade Dixon, KAC Secretary

November 18, 2001