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KANSAS ASSOCIATION OF COUNTIES BOARD MEETING
Tuesday, January 18, 2000
KAC Office, 6206 SW 9th
Terrace, Topeka, Kansas
President Don Hanson called
the meeting to order at 1:05 p.m. Board members present were as follows:
Rodney Broberg, Saline
Joe Brunk, Sedgwick County
Wade M. Dixon, Greeley
County Attorney/County Counselor
Donald Hanson, Ellsworth
William (Bill) Linde,
Woodson County Commissioner
Darryl Lutz, Butler County
Linda Peterson, Marion
Paula Phillips, Douglas
County Emergency Management Director
Randy Rogers, Coffey County
Linda Schreppel, Labette
Sara Ullmann, Johnson
County Register of Deeds
Nancy Weeks, Haskell County
Riley Winkler, Gray County
Board members not
Russ Frey, Riley County
Frances Garcia, Reno County
Dean Kruse, Norton County
Others present were:
Randy Allen, KAC Executive
Judy Moler, KAC Legislative Services Director/General Counsel
Marla Flentje, KAC Education Director
Pam Hatfield, KAC Executive
Connie McAdams, EMS,
Pam Kemp, EMS, Clay County
Paula Phillips moved, seconded by Nancy Weeks to approve
the minutes of the December 9, 1999 meeting. Motion carried.
Don Hanson introduced
visitors, all of whom were present to make brief presentations later in the
meeting. Pam Kemp, Clay County, and Connie McAdam of Johnson County EMS, both
senting the Kansas
Emergency Medical Services Association (KEMSA) were introduced. Terry
David, Rice County EMS
Director, had intended to be present to represent KEMSA but was unable to
attend due to weather conditions. Steve Wanamaker, Charlton-Manley Insurance,
arrived at the meeting at 1:20 p.m.
President Hanson requested
that Item #16 (request by KEMSA to join the KAC as an associate member) be
moved up on the agenda. Randy indicated that Item #5C (Annual Conference
Financial Report) is not
ready for presentation, and will be deferred to another meeting.
Paula Phillips moved, seconded by Randy Rogers to accept
the agenda as amended.
Chairperson Nancy Weeks reviewed the list of bills and payment submitted for
approval, including the final payments to the Overland Park Marriott and
in conjunction with the 24th
Annual Conference. The monthly total of bills was higher because of these
final payments to the hotels. Nancy indicated that the Finance Committee had
reviewed the invoices, totaling $117,677.44 at an earlier meeting and
Nancy Weeks moved, seconded by Linda Schreppel to approve
the bills as submitted. Motion carried.
Nancy reviewed the Monthly
Financial Report for November, 1999 and brought it to the attention of board
members. The November 30, 1999 cash balance was $258,467.69, which was 13.6%
less than the cash balance
one year ago. However, she noted that expenses related to the office move
(wiring, utility service connections, equipment, and furniture) had been
reduced our cash balance.
Nancy Weeks moved, seconded by Darryl Lutz to receive and
place on file the Monthly Financial Report for November, 1999. Motion carried.
Connie McAdam spoke on
behalf of the Kansas Emergency Medical Services Association (KEMSA), indicating
that it was formed in 1996. At that time, the KEMSA united four separate EMS
societies in the state of Kansas, and its 350 individual members. Connie
indicated that 50 of the 108 ambulance services in the state are members of
their organization. There are 50 service memberships, which includes employ
over 1,400 technicians. The majority of their members are county EMS
departments. On behalf of KEMSA, Ms. McAdam expressed the desire of the EMS to
become an associate member of the KAC. She indicated that KEMSA feels that it
would be very beneficial for their organization to become involved with the
KAC, including the Annual Conference. Their website is www.kansa.org.
Wade Dixon moved, seconded by Riley Winkler to accept the
Kansas Emergency Medical Services Association (KEMSA) as an associate member of
the KAC. Motion carried.
Steve Wanamaker, from the
Charlton Manley Insurance Company reviewed the KAC’s insurance coverage,
including general liability, workers compensation, building and contents, and
employee dishonesty coverage with the board. He indicated that coverage in the
Topeka office and the Wichita office had been recently reviewed and increased
to reflect the addition of some new computer and office equipment. He pointed
out that there is an increase in data coverage, and
that their staff had worked
with Randy to increase coverage for the Wichita office based on the
purchase of some new
equipment. He informed the board of a very slight premium increase for 2000.
The annual premium for the package policy (commercial property, commercial
general liability, and business automobile) is $2,607. The annual premium for
workers compensation is $1,396, based on budgeted payroll. As payroll costs
vary from budget, the premium will be adjusted on a proportional basis. Steve
described the liability coverage has “pretty typical” of organizations such as
ours, and said that the next step in coverage would be to secure a $1 million
umbrella policy. He said that the estimated cost of such coverage would run in
the range of $350 - $750 annually. Executive Director Randy Allen noted that
claims for the two burglaries at the KAC office have been turned in to our
insurance carrier; the first claim had been paid and the second is currently
Sara Ullmann moved, seconded by Paula Phillips to renew
the insurance coverage as outlined. Motion carried. (No action was taken with
respect to the discussion about additional umbrella coverage).
Executive Director Randy
Allen outlined his request to approve KAC Board Resolution No. 00-01,
designating Judith Moler as the KAC’s designated agent for the Kansas Public
Employees Retirement System (KPERS). This request comes as a result of
Michelle Works’ part-time employment status and a reassignment of duties within
Nancy Weeks moved, seconded by Linda Peterson to approve
Resolution No. 00-01. Motion carried.
President Don Hanson
announced his appointment of various board members to committees
which will oversee
implementation of various initiatives during the year.
He indicated that he
would like the Finance Committee to again serve in a role as the KAC’s Fiscal
Policy Review Committee to review KAC financial practices and make
recommendations to the board and staff, as appropriate.
He named a Performance
Evaluation Committee to oversee the evaluation of Executive Director Randy
Allen, to include the following board members: Rod Broberg, Chair; Sara
Ullmann, Wade Dixon, and Frances Garcia. The committee will develop and
inform the board of a process for the evaluation, with the evaluation of Mr.
Allen to occur at the March board meeting.
Don indicated his goal to
again review and update the KAC’s Strategic Plan. He appointed the following
persons to the Strategic Planning Committee: Darryl Lutz, Chair; Paula
Phillips; Joe Brunk; and Russ Frey, with Randy Allen to serve as support staff
and Don Hanson to serve on the committee on an ex-officio basis.
He indicated that he wanted
joint projects with the Kansas Association of School Boards and League of Kansas
Municipalities to continue and that he had discussed with Randy Allen the
possibility of proposing a
9-member joint initiatives committee (2 board members and the executive
director of each organization) to encourage progress on our joint initiatives.
Don said that he would have
more to say on this subject at a future board meeting.
Don indicated that the
Legislative Policy Committee would again be formed by Judy Moler,
KAC Legislative Services Director, immediately following the 2000 legislative
session. All KAC affiliate and associate organizations will have representation
on the committee, and the KAC Board will have representation as well.
He further indicated that Marla Flentje,
KAC Education Director, was reforming an informal Ad
Hoc Education Advisory
Committee to provide feedback to Marla about the existing programs of the
Kansas County Government Institute, as well as suggestions for the Supervisory
Skills certification program to be launched in the summer of 2000. Marla will
be meeting with the
Ad Hoc Education Advisory
Committee in McPherson on Friday, February 4, 2000.
Executive Director Randy
Allen indicated that 2000 dues statements for member counties were mailed out
in early January and that KAC Affiliate and Associate dues statements will be
later in January. He
reminded the board that the adopted 2000 budget increased KAC affiliate dues
except for the Kansas County Commissioners Association to $1,500 (formerly
Kansas County Commissioners
Association dues to $4,500 (formerly $4,015); and the KAC associate dues to
$750 (formerly $550).
The 2000 Kansas
County Officials Directory was sent to the printer on the previous day
and will be ready for mailing soon. A number of complimentary copies will be
provided to each county
as well as KAC board
members. Additional copies will be available for purchase. Members can purchase
copies for $25.00 each while non-members will be charged $35.00 each.
County Government Day
activities are scheduled for February 9, 2000, in the Florentine Room at the
Jayhawk Tower. All KAC Board members are especially invited and encouraged to
With the beginning of the
legislative session, Randy cautions a quick beginning due to the State’s
FY 2000 budget corrections.
He advised board members to be on the lookout for the weekly
Legislative Bulletins which will be “blast-faxed” or e-mailed each
Friday during the session.
Executive Director Randy
Allen and KAC Board President Don Hanson leave tomorrow for Washington D. C.
They will be representing the KAC at the State Presidents/Executive Directors
meeting sponsored by NACo.
Linda Peterson distributed
a documented outlining NACo’s 2000 legislative priorities (attached to
minutes). Key priorities
include internet sales tax collection; enhanced federal funding for block grant
and reimbursement programs for adult and juvenile justice systems in rural and
urban counties; reauthorization of the Older Americans Act; and changes to the
1996 Farm Act to help restore the economy of agricultural counties affected by
low prices, loss of export markets, and natural disasters. Linda briefed the
board on a resolution (attached) of the NACo Taxation and Finance Steering
Committee on a simplified plan using software technology to collect sales taxes
on internet and mail order sales. The central element in the plan is to use a
“trusted third party”
for tax collections. Linda
informed the board that Karen Miller of Boone County, Missouri (Columbia) is
running for NACo Second Vice President.
Judy Moler gave the report, stating that she and Russ Frey
attended the conference in Savannah, Georgia. They heard a presentation by
Dennis Maloney of Deschutes County, Oregon about juvenile justice programs.
(Mr. Maloney was a keynote speaker at the 1999 Spring Conference of the Kansas
County Commissioners Association in Great Bend). Judy and Russ made a
presentation about developments in Kansas, including the local community
planning process, the focus of the KCCA conference on the importance of early
childhood development, and the keynote address by Dr. Marshall Kreuter of the
Centers for Disease Control and Prevention on how to achieve healthy communities
through collaborative efforts. Judy indicated the pre-conference was really
good. Sarah Ingersoll spoke on Juvenile Justice prevention, and the Child
Welfare League. Judy said that approximately 100 people attended. Her outlook
following the conference made her feel “lucky to live in Kansas” and proud of
what has been accomplished here.
Judy Moler reported that the Russell Senate Office building in
Washington D.C. will be the location for KAC’s annual congressional breakfast
on March 7, 2000. Breakfast with our congres-sional delegation will begin at
8:00 a.m. and all Kansans attending the NACo Legislative Conference will be
invited to attend.
Judy invited all members to the
breakfast to be held tomorrow. So far, we have had 55 representatives and
senators say they will attend.
Randy Allen and Don Moler,
League Executive Director, met with Governor Graves on January
13, 2000 to discuss the
status of the demand transfers in the Governor’s FY 2001 budget
recom-mendations; the Kansas Open Records and Open Meetings Acts; the status of
the Comprehensive Transportation Program; and home rule. Randy stated that the
Governor made no commitments for additional state-shared revenues although he
may honor some of the request to restore demand transfer monies if the April,
2000 Consensus Revenue Estimates show improvement in the state’s revenue
collections. Both executive directors encouraged the Governor to be strong in
maintaining the 1999 transportation program.
Randy Allen said that he
and other local government lobbyists had a 45-minute meeting today with KDOT
Secretary Dean Carlson, discussing the status of Special City-County Highway
monies in the FY 2001 State
The KAC office provides
services to the CCAK in management of checking accounts, planning, publications
and meeting planning. The CCAK has again requested these services be provided
for the 2000 year, at a cost of $3,600.
Wade Dixon moved, seconded by Sara Ullmann to approve the
secretariat services agreement with the County Counselors Association of Kansas
(CCAK) for 2000.
Kansas County Commissioners Association Secretariat
Executive Director Randy
Allen presented a continuation agreement for 2000 for the KAC to provide
secretariat services for the Kansas County Commissioners Association (KCCA).
Board members asked if the
compensation ($10,000) for the amount of work was sufficient.
It was expressed that the
time spent on the various jobs is more than perhaps the KAC is
being compensated for. The
concern was raised that if other groups ask for the same type of secretariat
help, the KAC staff would be unable to conduct the KAC business as well as
these outside organizations. Since the KCCA has already budgeted this amount
for the year 2000, and because there had been no discussion of an increase in
the secretariat fee with the KCCA Executive Committee, it was suggested that
staff take a closer look at the agreement and the time expended on services
during 2000 to get a better idea of the appropriate level of compen-
sation for 2001 and
beyond. Marla Flentje expressed a concern that as more of these
organizations get websites, we might be asked to help with these as well –
adding to time.
Paula Phillips expressed a
need to have a policy developed to respond to other affiliate/associate groups
who may in the future respond with requests for secretariat services.
Darryl Lutz moved, seconded by Rod Broberg to approve the
2000 secretariat agreement with the Kansas County Commissioners Association as
presented. Motion carried.
4th Quarter, 1999 Education Program Activity
Education Director Marla Flentje
reviewed her 4th Quarter, 1999 Activity Report with board members.
Highlights included 140 county commissioners who have applied for and earned
credit towards certification in the Leadership Academy during 1999, and 114
elected and mostly appointed front-line county people who have earned credit
during 1999 toward certification in the Excellence in Customer Service
Certification program. She continues to respond to requests for customized
education services from county customers on various topics, including: conflict
management, customer service, ethics, human resource management, et. al. The
KAC web page
will be demonstrated later in the meeting, marking an achievement that she is
especially proud of. Marla commended Michelle Works for all of her hard work in
helping to complete this labor-intensive project. The 2000 Kansas County
Government Institute calendar of
workshops should be ready
for publication within the next two weeks. The search continues for the
parttime Administrative Assistant at the Wichita office. The deadlines for
applications is January 24, 2000, with the position to be filled as soon as
Marla distributed a draft
schedule of Leadership Academy, Customer Service Certificate and Human Resource
Management Courses to be offered in the 2000 calendar year. Many dates have
been confirmed, and many are yet to have locations and instructors confirmed.
Marla Flentje demonstrated, with her laptop computer, the new KAC
Web Page! She “cruised” all areas of the web page – much to the delight of
board members! All seemed pleased with the progress of the page – and the
information that is displayed.
For the remainder of the
meeting, discussion of the purpose of the annual conference was the main
topic. Randy Allen posed the following questions, and requested that board
answer the questions with
responses to be shared later with the entire group:
Why do you attend the KAC
What do you find most valuable
about the KAC Annual Conference?
Each board member was asked
to list three responses to each question. Responses were as follows:
Why do you attend the KAC Annual
Responses: Educational opportunities
Networking with others
Legislative Program Adoption
Seeing other parts of Kansas
What do you find the most
valuable about the KAC Annual Conference?
Responses: Educational opportunities
Trade Fair Exhibits
It is recommended that we
take a look at the “purpose of Conference” statement as adopted by the 1998 KAC
Board and amend it to reflect any changes that need to be added/deleted.
A long discussion ensued
regarding the schedule and format of the conference. Should we change the
beginning and ending days (possible only after the 2000 conference)? Should the
Exhibits/vendor days be
changed? Should affiliate/associate breakout meetings be combined into a single
day instead of schedule on two half-day afternoons? Randy indicated that the
Needs to adopt, no later
than the February 9 meeting, a 2000 Annual Conference theme. There
Are also decisions which
need to be made concerning the 25th Annual Conference observances,
as well as setting the structure of the format. President Don Hanson urged the
board to give additional individual thought to the annual conference and bring
ideas to the next meeting on
February 9, 2000 in Topeka.
President Don Hanson
adjourned the meeting at 5:05 p.m.
Hatfield, Executive Assistant
Approved by KAC Board:
Darryl Lutz, KAC Secretary
February 9, 2000