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MINUTES

KANSAS ASSOCIATION OF COUNTIES BOARD MEETING

Thursday May 18, 2000

Kansas Association of Counties Office, 6202 SW 9th Terrace, Topeka, KS

 

 

President Don Hanson called the meeting to order at 9:06 a.m.  Board members present were as follows:

 

Board Members:

 

Rodney Broberg, Saline County Appraiser

Joe Brunk, Sedgwick County Weed Director

Wade M. Dixon, Greeley County Attorney/County Counselor

Russ Frey, Riley County Commissioner

Frances Garcia, Reno County Commissioner

Donald Hanson, Ellsworth County Commissioner

Dean Kruse, Norton County Commissioner

William (Bill) Linde, Woodson County Commissioner

Darryl Lutz, Butler County Engineer

Linda Peterson, Marion County Commissioner

Sara Ullmann, Johnson County Register of Deeds

Nancy Weeks, Haskell County Treasurer

Riley Winkler, Gray County Commissioner

 

Board members not present were:

 

Paula Phillips, Douglas County Emergency Management Director

Randy Rogers, Coffey County Sheriff

Linda Schreppel, Labette County Clerk

 

Others present were:

 

Randy Allen, KAC Executive Director

Judy Moler, KAC Legislative Services Director/General Counsel

Pam Hatfield, KAC Executive Assistant

 

The KAC Governing Board had a shortened agenda today.  A planning retreat is scheduled to begin at approximately 9:30 a.m.  Joe Aistrup, Director, Docking Institute of Public Affairs at

Fort Hays State University will be the moderator.    

 

Approval of Minutes

 

President Don Hanson asked if there were questions or corrections on the April 14, 2000 board meeting minutes.  There were none. 

 

Russ Frey moved, seconded by Frances Garcia to approve the April 14, 2000 meeting minutes.  Motion carried.

 

Meeting Agenda Additions/Corrections

 

There were no meeting agenda additions/corrections noted.   

 

It was mentioned how well the KCCA conference went, and that thanks to the KAC staff were in order, especially Michelle Works, who did much of the “behind the scenes” work.  

 

Finance Committee Report

 

Finance Committee Chairperson Nancy Weeks reviewed the list of bills and payments submitted for approval.  The total amount of bills/payrolls was $44,800.37. Nancy indicated that the bills

and invoices had been examined by the Finance Committee at its earlier meeting and that the Finance Committee recommended approval of the bills as submitted.  There were no unusually high bills this month that required special attention.   

 

Nancy Weeks moved, seconded by Frances Garcia to approve the bills as submitted.  Motion carried.

 

Nancy Weeks called the board's attention to the Monthly Financial Reports for March 2000,  She called to the boards attention the fact that at the end of the first quarter of the year 2000, the Association has received 56.8% of its budgeted 2000 revenues, while expending 21.3% of the budgeted appropriations.  She also called for attention of the review, that the KAC’s cash position declined slightly during March 2000 from the prior month, as monthly expenses exceeded revenues.  It is noted, however, that costs are under control and revenues are being received at an acceptable and predictable pace. 

 

Nancy Weeks moved, seconded by Dean Kruse to accept and place on file the March 2000 Monthly Financial Report as submitted.  Motion carried.

 

Executive Director’s Report

 

Executive Director Randy Allen reported that he had received a letter from Linda Schreppel, Labette County Clerk, indicating that she was resigning from the KAC Governing Board.  President Don Hanson passed Linda's letter around the room for board members to read.

The Kansas County Clerks and Election Officials Association met in Wichita two weeks ago and nominated Kathy Peckman of Miami County as Linda’s replacement.  We are expecting a formal letter announcing the new appointment. 

 

Sara Ullmann reported that at the Register of Deeds annual meeting, Linda Fincham, Register of Deeds, Marshall County was selected to replace Sara on the board as of December, 2000 . 

 

Randy Allen informed the board that a donation of $50 was made to the Fort Larned National Historic Site in appreciation of the use of the Commanding Officer’s Quarters at our April, 2000 board meeting.  A thank you acknowledgment has been received from the Fort. 

 

The KAC Office in Topeka has begun a pilot program with Office Depot.  Through NACo, county offices are able to purchase office supplies at a much reduced price.  With the KAC endorsement, a small percentage of the purchase prices throughout the state will benefit the KAC office. 

 

Kendra Grubbs, new half-time KAC employee, introduced to the board.  Kudo’s to her for all her hard work in developing the database to document attendance and participation in the KAC's education programs. It was announced that Kendra had an appointment with staff of the Information Network of Kansas to discuss web page maintenance and training. Kendra is the

new "webmaster" for the KAC's web page.

 

 

At the recent spring meeting of the Kansas County Commissioners Conference, a code of ethics was adopted. The adoption follows a period of drafting the redrafting the statement under the

leadership of the KCCA Executive Committee and its President, Commissioner Lonie Addis.

The Harris News Service is planning a news article in its newspapers concerning the new ethics

Code.

 

It has been requested that a letter be sent to both Congressman Moore and Congressman Moran regarding their support for the KAC's and NACo's position on internet sales taxes. Both congressmen recently cast three votes in support of the counties' position.

 

Russ Frey moved, seconded by Riley Winkler to send letters of appreciation to Congressmen Moore and Moran for their support of KAC's position on internet commerce.  Motion carried.

 

Randy Allen requested that board members provide information regarding any associate or affiliate or district/regional meetings to the KAC offices by either phone or e-mail. We are trying to publish events we are aware of on the KAC Calendar of Events on our webpage. 

 

Randy indicated that he has been in contact with the Kansas Health Foundation which has communicated an interest in working with the KAC to finance a Community Health Fellowship

Position at the KAC to help build greater capacity to address public health issues. Randy indicated that the Health Foundation defines "health" broadly. Randy indicated that the grant funds of up to $150,000 would be available for 2-3 years and that there would be no formal expectation that the KAC assume the costs of the fellowship position at the end of the grant period. Randy further noted that the KAC could assume a partial share of the cost of the fellowship from almost the

beginning if it were our desire to extend the life of the KHF grant funds.

  

Russ Frey noted that this would be a natural area of strategic alliance for the KAC, and that we should look at the long range good that this would do.  Wade Dixon asked if we have looked into options or alternative methods to match the funds in the future, in an effort to possible extend the term limits of the grant. 

 

Randy indicated that the Health Foundation will be inviting our application for grant funds, with a target date of initiating the fellowship between July 1, 2000 and January 1, 2001. With no funds to match this year (2000), we will have to start planning with next year's budget.  Discussion concerning any legislative lobbying activity associated with the position ensued. Grant funds cannot be used for the purpose of lobbying. However, if the KAC paid a portion of the salary for the position, the portion of time financed by the KAC could be devoted to lobbying activity.

 

Russ Fry suggested that this position be looked at within the long range planning of education rather than as a lobbying position. 

 

Wade Dixon moved, seconded by Russ Frey to authorize the Executive Director to submit a grant application to the Kansas Health Foundation for a community health fellowship program. Motion carried. 

 

Randy reminded the board that Kansas Association of Local Health Departments (KALHD) is an associate member of the KAC.  There have been some changes recently within the leadership of the KALHD.  A representative of KALHD has requested a meeting with Randy concerning the possibility of the KAC sub-leasing office space to KALHD for its staff person or for providing secretariat services.  Randy will advise the board concerning the outcome of the meeting at

the June 29, 2000 board meeting.

 

 

 

With no further business, President Don Hanson adjourned the meeting at 9:53 a.m. 

 

 

                                                                        Respectfully submitted,

 

 

 

                                                                        ___________________________

                                                                        Pam Hatfield, Executive Assistant

 

 

Approved by KAC Board:

 

 

_____________________________

Darryl Lutz, KAC Secretary

June 29, 2000