View Other Items in this Archive |
View All Archives | Printable Version
ASSOCIATION OF COUNTIES BOARD MEETING
Thursday June 29, 2000
Atchison Heritage Conference Center, Atchison, KS
President Don Hanson called
the meeting to order at 9:30 a.m. Board members present were as follows:
Rodney Broberg, Saline County Appraiser
Joe Brunk, Sedgwick County Weed
Wade M. Dixon, Greeley County
Russ Frey, Riley County
Frances Garcia, Reno County
Donald Hanson, Ellsworth County
Dean Kruse, Norton County
William (Bill) Linde, Woodson County
Darryl Lutz, Butler County Engineer
Linda Peterson, Marion
Paula Phillips, Douglas County
Emergency Management Director
Randy Rogers, Coffey County Sheriff
Sara Ullmann, Johnson County Register
Nancy Weeks, Haskell County Treasurer
Riley Winkler, Gray County
Board members not
Kathy Peckman, Miami County Clerk
Others present were:
Randy Allen, KAC Executive
Marla Flentje, KAC Education Director
Pam Hatfield, KAC Executive
Commissioner George Ross,
Jr., Atchison County
Commissioner Russ Eckert, Atchison County
Cavanaugh, Atchison County
President Don Hanson asked
if there were amendments or corrections to the May 18, 2000 board meeting
minutes. There were none.
Russ Frey moved, seconded by Paula Phillips to approve the
May 18, 2000 meeting minutes. Motion carried.
George Ross, Jr.,
Chairman of the Board of Atchison County Commissioners introduced himself and
County Commissioners Mike Cavanaugh and Russ Eckert, and welcomed the KAC
Governing Board to Atchison county. He highlighted some of Atchison’s
historic sights, notably the 101 year old Courthouse, which the Board was
privileged to tour the previous evening following dinner. The commissioners
distributed attractive Atchison County flags to the KAC Board before excusing themselves.
President Don Hanson
announced to the board, that Kathy Peckman, Miami County Clerk and new
appointee to the board, would not be present at today’s meeting, due to
emergency surgery scheduled this morning.
There were no meeting
agenda additions or changes requested.
Chairperson Nancy Weeks reviewed the list of bills and payments submitted for
approval. The total amount of bills/payrolls was $47,114.49. Nancy
indicated that the bills
and invoices had been
examined by the Finance Committee at its earlier meeting and that the Finance
Committee recommended approval of the bills as submitted. There were no
unusually high bills this month that required special attention. Joe Brunk
questioned whether the KAC owned or leased its current office in Topeka.
Randy responded that the current facility is leased. In the Association's past
history, the KAC has owned several buildings but when the Association searched
for different office space in 1999, building ownership was not considered. Perhaps
it might be feasible in the future to consider the purchase of a building, but
only after extensive discussion and conversation with the membership.
Nancy Weeks moved, seconded by Russ Frey to approve the
bills as submitted. Motion carried.
Nancy Weeks called the
board's attention to the Monthly Financial Reports for April, 2000. A total of
58.5% of the budgeted annual revenue was collected as of April 30, 2000
and we are on schedule. All dues for associate and affiliate members have been
paid. We had a closing bank
account balance of
$274,059.31 as of June 7, 2000.
Nancy Weeks moved, seconded by Darryl Lutz to accept and
place on file the April 2000 Monthly Financial Report as submitted. Motion
Randy handed out new
inserts for board member notebooks, containing updated contact information on
current board members. Other handouts included KAC Board Resolution No. 00-02
for the board to consider and approve, appointing Judy Moler
as the Association's Freedom of Information Officer pursuant to 2000 amendments
to the Kansas Open Records Act.
Wade Dixon moved, seconded by Russ Frey to approve KAC
Board Resolution No. 00-02, as amended, designating Judy Moler as the KAC's
Freedom of Information Officer with no reference to her successor. Wade
explained that the law provides that a person and not a position be designated
and therefore mention of her successor is not appropriate. Motion to approve
the resolution, as amended, carried.
Randy discussed the
upcoming teleconference session providing Freedom of Information Officer
Training to be held July 11, 2000. The teleconference is being jointly sponsored by
the KAC and the League of Kansas Municipalities. There will both city and
county representatives at all seven sites to greet attendees. Brochures
regarding the KORA are being mailed out from the KAC office at a feverish pace,
with many counties ordering additional copies at a nominal cost.
The storage room at the
Topeka KAC office is in the process of being completely cleaned out and sorted
through. New storage shelving has been installed and order is being restored!
It was noted that there was
a “nursery” bill on this month's bills and payroll form. Ivalah Allen, wife of
Executive Director Randy Allen, and Pam Hatfield, Executive Assistant, planted
flowers on the south side of the KAC building as well as purchased and potted
three large containers for the west “porch” of the KAC offices.
The KAC's 2001 Legislative
Policy Process began with a mailing on June 15. The process will kick-off on
July 21 at a day-long session at Topeka's Capitol Plaza Hotel. Martin Hawver, publisher of Hawver's
Capitol News will speak to the group about the upcoming elections
and the next legis-
lative session. Policy
area briefings will be given by staff of the Revisor of Statutes office and the
Kansas Legislative Research Department. The 2001 Legislative Platform Committee
will be divided into four working committees who will review and make
recommendations according to general policy areas: 1) Taxation, Finance, and
Infrastructure; 2) Governmental Organization, 3) Environment and Land Use, and
4) Public Health and Safety
concerning Kansas' Noxious Weed Law and focus sessions on the KAC's
Strategic Planning meetings are planned for July and August. Randy distributed
a handout listing the locations and dates of all meetings. Kansas Agriculture
Secretary Jamie Clover Adams will personally attend most meetings and her staff
will attend all meetings. Following a briefing by Mr. Tom Sims of the
Department of Agriculture concerning the current law and proposed changes, an
open forum with exchange of ideas will be encouraged.
Lists of candidates for
county offices statewide need to be sent to Pam at the KAC office in Topeka.
The 2000 Compensation
Survey reports have been completed and were previously mailed to all county
clerks’ offices or human resources/personnel director's offices.
The Kansas Association of
Local Health Departments (KALHD) is conducting interviews for its new executive
director in the KAC's Topeka office today. The Association has inquired if it
could sub-lease office space for its new executive director in the KAC office
in Topeka. A work station would be added either in the library area or the room
currently used as the work room. The board questioned whether there was
sufficient space in the building to permit a sub-lease to be executed. It was
generally agreed that the KAC should enter into only a one-year term rather
than a two-year term, to enable the KAC office and the KALHD staff
time to see if the situation works.
Russ Frey moved, seconded by Wade Dixon to authorize the
Executive Director to negotiate a sub-lease of office space with the Kansas
Association of Local Health Departments to house its executive director, as
recommended by the Executive Director. Motion carried.
Randy Allen informed the
board that for a few months the KAC office has been procuring general office
supplies under a contract with Office Depot negotiated by the National
Association of Counties (NACo). He indicated that the delivery of supplies
directly to the office has been on schedule and that the process is very smooth.
Randy indicated that he would be bringing a contract for the KAC Board to
endorse the Office Depot procurement agreement, encouraging (but not requiring)
counties to purchase office supplies and equipment through Office Depot.
With the endorsement, the
KAC could receive a modest fee-sharing as the KAC and member counties utilize
the contract in purchasing goods. Office Depot has expressed an interest in
having a display as part of our vendor fair at the 25th Annual
Conference, to be held in Topeka, November
19 – 21, 2000.
Randy announced that he
would be taking some vacation leave the last week of July.
At 11:15 a.m., Nancy Weeks moved, seconded by Frances
Garcia for the Board to recess into executive session for 30 minutes for the
purpose of discussing pending litigation. Motion carried.
At 11:42 a.m, the KAC
Governing Board meeting resumed in open session.
Darryl Lutz moved, seconded by Russ Frey to affirm the
character, integrity and reputation of Randy Allen, KAC Executive Director.
Motion carried with one "nay"
vote (S. Ullmann).
Executive Director Employment Agreement
Rod Broberg, Chair of the
Performance Evaluation Committee, indicated that the board had previously
conducted the annual performance appraisal of the Executive Director Randy
Allen at the March 17, 2000 board meeting. At the April meeting at Fort Larned,
the board approved the content of a new 3-year employment agreement between the
Association and the Executive Director, as well as the content of a Performance
Goals Statement for the period July 1, 2000 - June 30, 2001. Since the board's
actions in March and April, a new employment agreement had been prepared, and a
set of 2000-2001 performance goals had been written. Rod asked the
Executive Director to
review the documents with the board.
The new employment
agreement is for 3-years (July, 2000 - June, 2003), with the annual salary for
the first year set at $80,208. The salary for the second and third years will
determined after the annual performance appraisals are conducted in succeeding
years. The new employment agreement adds provisions for Mr. Allen to join a
health facility and to receive reimbursement for
a telephone line at home
to facilitate use of his laptop computer during evening hours.
Rod Broberg moved, seconded by Russ Frey to approve 1) the
new Employment Agreement between the KAC and Mr. Randy Allen for a 3-year
period beginning July 1, 2000 as presented; and 2) the 2000-2001 Performance
Goals and Objectives for the Executive Director as presented. Motion carried.
National Association of Counties Report
Linda Peterson stated she
continues to work on membership of current non-NACo member counties in Kansas. She
recently visited with county commissioners in Chase and Morris counties to ask
them to join NACo. Currently, 65 Kansas counties are NACo members. Graham and Stanton Counties
recently dropped their NACo membership. NACo is aggressively marketing
membership (its goal is 2000 members in the year 2000) and is planning to offer
some discounts and prizes in conjunction with annual and regional conferences.
NACo Representative Selection
Peterson previously submitted a letter indicating she would be resigning her
position as NACo representative on November 30, 2000. Randy Allen discussed a memorandum in which he set out a procedure
for selecting a replacement for the unexpired term of the NACo representative
for the period December 1, 2000 through August 31, 2001. Letters of self-nomination from elected officials from NACo member
counties in Kansas will be received in the KAC through the close of
business on September 10, 2000. Persons expressing interest in appointment will be
asked to attend the September 22, 2000 board meeting in Burlington and make a
presentation to the board. The board will make its decision at the October 13, 2000
meeting in Topeka. The newly-elected NACo representative will be
expected to attend the December, 2000 NACo board meeting to be held in Washington
state. Discussion ensued about the quantity and type of information to be
disseminated in the County Comment with respect to the selection process.
Nancy Weeks moved, seconded by Frances Garcia to adopt the
process as outlined by the Executive Director except that 1) the final date for
submitting letters of interest will be September 10, 2000; and 2) interested
persons will be invited to make presentations to the board at the September 22, 2000 board meeting. Motion carried.
Randy Rogers moved, seconded by Darryl Lutz to recess the
meeting for lunch. Motion carried.
Following lunch, Mary Van
Horn, Director of the Atchison Heritage Conference Center, spoke to the KAC Board, welcoming the board to the
facility and briefing them on current and planned use of the facility for
meetings, as well as some current developments in and around Atchison. We
were all made to feel very welcome and the quality of the meeting facilities is
NACo Policy Steering Committee Nominations
Linda Peterson moved, seconded by Randy Rogers to approve
the list of NACo Policy Steering Committee nominations for 2000 – 2001 as
submitted. Motion carried.
Effective Supervisory Practices Program
Marla Flentje, KAC Education Director, gave a powerpoint
presentation summarizing a prospectus of the proposed Effective Supervisory
Practices educational programs. This is the third of three
envisioned in the KAC's education program plan, adopted by the board in Dodge City
in June, 1998. The workshops will be offered on a regional basis at a cost of
$99 per workshop. Marla indicated that the Ad Hoc Education Advisory Committee,
as well as county human resource/personnel directors around the state, had
provided valuable perspectives in developing the prospectus for the new
Russ Frey moved, seconded by Nancy Weeks to authorize
initiation of the new certification program for Effective Supervisory Practices
in the fall, 2000. Motion carried.
Kansas County Government Institute Report
Marla indicated that due
to high demand, a fourth session
was added for the “What Every County Employee Needs to Know about County Government”
workshop. Board discussion followed about the pricing structure for general
workshops offered in regional locations as well as customized sessions offered
in and for the benefit of specific counties. It was suggested that the
Strategic Planning Committee consider the pricing and needs/availability of
educational programming in formulating the draft 2001 strategic plan.
KAC Board President Don
Hanson appointed Frances Garcia
as a member of the Finance Committee to replace Linda Schreppel.
25th Annual Conference Update
A preliminary version of
the 25th Anniversary conference logo design was distributed to board
members. The Annual Conference Planning Advisory Committee will hold its
meeting in Topeka on July 14. Marla and Michelle will be meeting at
the Capital Plaza hotel, along with committee members to discuss
plans for the conference. Rod Broberg will represent the KAC Governing Board on
the committee. Some of the events staff is currently working on include: a
Topeka Scarecrows Hockey game for conference registrants with a dessert
reception thereafter; a presentation of a "Friend of NACo" award to
Rep. Jerry Moran; and the idea of bringing John Splaine, University of Maryland
professor and consultant to C-Span to lead a pre-conference workshop on
presidential leadership styles and what we can learn that can assist county
leaders in their leadership responsibilities. Randy has been working with NACo's
education division to secure Dr. Splaine for the conference. Pending board approval,
Dr. Splaine has been secured at a cost of $5,500, including all expenses.
Paula Phillips moved, seconded by Russ Frey to authorize
the Executive Director to engage the services of Dr. John Splaine through NACo's
Education Division, at a cost of $5,500 (including expenses) for our
pre-conference workshop speaker at the annual conference on November 19, 2000.
Kaye Braaten, former NACo
President and currently NACo County Services Representative, will be attending our conference in November.
Store room “left overs”
will be made a part of the KAC STORE that will be housed in the vendor
area of the conference. Notebooks, portfolios, rulers, brief cases, bags, etc
will all be a part of this store. Board members have been asked to “man” the
store. This would give them added exposure to the participants in the
conference, allowing questions and dialogue while helping to streamline our
Randy Rogers moved,
seconded by Nancy Weeks to adjourn the meeting at 2:25 p.m.
Hatfield, Executive Assistant
Approved by KAC Board:
Darryl Lutz, KAC Secretary
August 11, 2000