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MINUTES

KANSAS ASSOCIATION OF COUNTIES BOARD MEETING

Friday, September 22,  2000

Coffey County Courthouse; Lower Level Meeting Room, Burlington, KS

 

 

President Don Hanson called the meeting to order at 9:37 a.m.  Board members present were as follows:

 

Board Members:

 

Rodney Broberg, Saline County Appraiser

Joe Brunk, Sedgwick County Weed Director

Wade M. Dixon, Greeley County Attorney/County Counselor

Kathy Peckman, Miami County Clerk

Donald Hanson, Ellsworth County Commissioner

Dean Kruse, Norton County Commissioner

William (Bill) Linde, Woodson County Commissioner

Darryl Lutz, Butler County Engineer

Linda Peterson, Marion County Commissioner

Paula Phillips, Douglas County Emergency Management Director

Randy Rogers, Coffey County Sheriff

Sara Ullmann, Johnson County Register of Deeds

Nancy Weeks, Haskell County Treasurer

Riley Winkler, Gray County Commissioner

 

Board members not present were:

 

Russ Frey, Riley County Commissioner

Frances Garcia, Reno County Commissioner

 

Others present were:

 

Randy Allen, KAC Executive Director

Judy Moler, KAC Legislative Services

Pam Hatfield, KAC Executive Assistant

Commissioner Gene Merry, Coffey County

 

 

President Don Hanson introduced Coffey County Commissioner Gene Merry.  Commissioner Merry welcomed the board to Coffey County and extended the welcome from the other commissioners.  Commissioner Tim Sipe will be joining us for lunch later this morning.  Gene expressed his appreciation for our education program, and the value it has statewide. He indicated his great

anticipation of graduating from the Leadership Academy for County Commissioners "summa cum

laude" at the upcoming KAC conference.

 

 

Approval of Minutes

 

President Don Hanson asked if there were amendments or corrections to the August 11, 2000 board meeting minutes.  There were none. 

 

Wade Dixon moved, seconded by Randy Rogers to approve the August 11, 2000 meeting minutes.  Motion carried.

 

 

 

Meeting Agenda Additions/Corrections

 

There were no meeting agenda additions or changes requested.

 

Linda Peterson moved, seconded by Nancy Weeks to approve the agenda as presented.  Motion carried. 

 

Finance Committee Report

 

Finance Committee Chairperson Nancy Weeks reviewed the list of bills and payments submitted for approval. Nancy indicated that the bills and invoices had been examined by the Finance Committee at its earlier meeting and that the Finance Committee recommended approval of the bills as submitted.  There were no unusually high bills this month that required special mention. 

 

Nancy Weeks moved, seconded by Dean Kruse to approve the bills and payrolls as submitted.  Motion carried.

 

Nancy Weeks called the board's attention to the closing bank balance of $256,740.61 as of September 14, 2000Nancy directed the board's attention to the June, 2000 and July, 2000 Monthly Financial Reports.  She indicated that the figures show we’re doing well. 

 

Nancy Weeks moved, seconded by Dean Kruse to accept and place on file the June and July 2000 Monthly Financial Reports as submitted.  Motion carried.

 

Executive Director’s Report

 

Randy distributed new inserts for board member notebooks.  He indicated that he had requested a meeting with Governor Graves for the purpose of discussing 1) continued funding of the 1999 Comprehensive Transportaton Program (but not at the expense of local demand transfers to counties); 2) the local demand transfers in state FY 02; and 3) a joint proposal of the KAC and League of Municipalities for reinstituting the Kansas Advisory Council on Intergovernmental Relations (KACIR). He indicated that KAC and League leadership (including KAC President Don Hanson) and both executive directors would be at the meeting to occur (hopefully) in early October.

 

Randy indicated that he had been contacted by the Kansas Department of Wildlife and Parks asking him to participate on a committee to evaluate grant applications for funding under the

Local Government Outdoor Recreation Program. $500,000 will be available in the current funding cycle to match local monies for parks, ballfields, and other outdoor recreational facilities across Kansas. Randy indicated that the committee will meet on October 2 and make recommendations to the Secretary of Wildlife and Parks and the state's Wildlife and Parks Commission.

 

Randy also indicated that he had been asked to serve on the Technical Advisory Committee for updating the strategic plan of Kansas, Inc., the state's economic development agency responsible for establishing direction and making policy recommendations to make the state more competitive economically. He indicated that the Redwood-Krider report of the 1980s had served

the state well but that it was time for the state to determine new strategies and refocus our efforts in new ways.

 

Randy indicated that brochures for the first of many workshops under the KAC's new Effective Supervisory Skills (ESS) brochures had been mailed. A textbook written by the International City-County Management Association (ICMA) has been adopted for the set of workshops under the new ESS program. The KAC secured a volume discount on the textbooks, which will be mailed to participants as they register for the classes. Enrollments for classes are already beginning to flood the office. Randy compared the design for the new Effective Supervisory Skills brochure to brochures for the other two educational programs, including the Leadership Academy for County Commissioners and the Excellence in Customer Service Classes. The brochures each have their own distinctive look for easier reference.  Randy indicated that a Leadership Academy class was

being conducted that day in Salina and that Marla Flentje, KAC Education Director, was there.  A Customer Service program workshop was held in Wichita earlier in the week.

 

Randy reported about his recent attendance at a briefing for state association directors in Columbus, Ohio, at which personnel from the Nationwide Retirement Solutions (NRS) program gave information about the programs. As of September, 2000, current and former county employees in participating Kansas counties have invested $51 million in the program. He

mentioned a new website of Nationwide Retirement Solutions (www.nrsforu.com) from which participants can access information about their accounts, make allocation changes among investments, and increase their payroll deduction. Randy indicated that he was quite impressed with Nationwide's facility, personnel, and service ethic.  Soon, Nationwide will be contacting participating Kansas counties to arrange for enrollment meetings in counties across the state.

 

The recently-approved agreement that links the KAC with the cooperative purchasing alliance,

US Communities, was distributed. Each participating county agency will need to establish a customer ID and password. Randy reported that several calls have already been received in the Topeka office inquiring as to how to participate. Pam Hatfield is the designated contact person to field questions and provide response to Kansas counties who contact the KAC about the cooperative purchasing program.

 

Randy reported on a tour he was given of the restored Ohio Statehouse in Columbus, when he was in Columbus attending the Nationwide Retirement Solutions briefing. The Ohio Statehouse was restored and a visitors center created in the lower level of the Senate building contains a marble-inlaid map of the counties in Ohio.  Visitors can find and stand on their home county in what is known as the "Map Room."  Randy indicated that the Kansas Statehouse would be undergoing renovation over the next few years, and indicated his hope that many of the ideas

in the Ohio Capitol restoration could be applied in Topeka.

 

Randy reported that he had recently spent time with staff of the Salina Journal who are writing a series of article on the future of Kansas counties in northwest and north central Kansas. Rod

Broberg, board member from Saline County, was asked to keep his eye out for articles on counties.

 

Strategic Plan Adoption

 

Darryl Lutz said that all KAC Governing Board members should have received in the mail the draft 2000-2001 Strategic Plan as recommended by the Strategic Planning Committee. Prior to writing the new strategic plan, five focus sessions were held at various locations across the state.  These focus sessions were followed up two Strategic Planning Committee work sessions at which there was thorough discussion about responses received.  A draft was written at the committee's August 30, 2000 meeting, which is what is being presented today. Darryl described the plan as a

a very forward looking document.  There are newly-focused priority areas, giving it a new look.  He gave kudos to the committee members who worked very hard and were dedicated in their task.  KAC Board members agreed, and were very pleased with the final recommendation.  Two minor amendments were suggested. One, as requested for consideration by Marla Flentje, was to

move a proposed goal -- "to investigate distance learning technologies and, as appropriate, develop a plan for their deployment as part of the Kansas County Government Institute" -- from a long-term goal (defined as being achievable within a 2-5 year time frame) to a short-term goal (between 12-24 months). The second was to emphasize the educational and informational nature of our relationship with the Cooperative Purchasing Program rather than a "marketing" approach, inasmuch as counties retain local discretion to purchase wherever and however they deem appropriate.

 

Linda Peterson moved, seconded by Joe Brunk to adopt the 2000-2001 Strategic Plan with the two changes as suggested. Motion carried.

 

The Strategic Planning further recommended that the full newly-seated board (i.e. after December, 2000) focus a complete work session on reviewing and updating the KAC's mission statement. No action was taken with regard to this recommendation.

 

Request to consider change to Article III, Section 1 (e) of KAC Bylaws

 

As part of its process of preparing the draft Strategic Plan, the Strategic Planning Committee recommended to the full board that Article III, Section 1 (e) of the KAC Bylaws be amended to update the rotation among officers in resolving conflicts when Two or more persons from a single county are nominated by separate KAC affiliates/associates to serve on the KAC Board.  The intent is not to change the current process but merely to update the years (currently stated in reference to 1997-1999) to cover 2000-2002. Upon recommendation by the KAC Board, such

changes would be submitted to the membership for its consideration and action at the business meeting on Tuesday, November 21, 2000.

 

Darryl Lutz moved, seconded by Sara Ullmann to recommend the KAC Bylaws revision as proposed by the Strategic Planning Committee to the full membership at the annual conference.  Motion carried. 

 

Upcoming Board Changes and Succession to KAC Board

 

Randy distributed a summary of upcoming changes to the KAC Board's composition, giving a clear picture of the changes which will occur in December, 2000 when the board is reorganized. The board discussed the changes. No action was necessary.

 

Legislative Report

 

Judy Moler, Legislative Director and General Counsel, reported that KAC's Legislative Platform Committee had met three times.  A draft of the 2001 Legislative Policy Platform Statement for the Kansas Association of Counties is included in board member packets. A video uplink conference to review the draft platform is scheduled for September 27, 2000 at seven sites around Kansas. Changes, additions, or deletions to the draft platform can be discussed at that time. The 2001 KAC Legislative Platform will be adopted by the membership on Tuesday, November 21 at the annual conference in Topeka. Judy indicated that the recent EPA hearings

in Topeka and Dodge City had been very well attended and that the KAC submitted testimony

at the Topeka hearing.  Judy discussed a request she had received to support an increase in the

annual volume caps for the issuance of municipal private-activity bonds, as contemplated in

Senate Bill 459 under consideration in the United States Senate.

 

Kathy Peckman moved, seconded by Linda Peterson to authorize Judy Moler to write letters to Senator Sam Brownback and Senator Pat Roberts on behalf of the KAC in

support of raising the volume caps immediately, as opposed to phasing them in over

a period of time.  Motion carried.

 

Judy reported that the interim Legislative Committee on Taxation was meeting that day. Judy will report on the outcome of that meeting when the board meets in October.

 

National Association of Counties Report

 

Linda Peterson was pleased to report that 1,985 counties are now members in NACo.  The NACo goal is 2000 members in 2000.  The goal is nearing, and they are very pleased!  She reported that NACo's Rural Action Caucus had testified in the U.S. House of Representatives urging the Congress to retain as much local input and control of federal dollars for transportation projects as possible. She also reported on NACo's work in helping to ensure that disputes over local land use cannot be immediately elevated to the federal district court, thereby bypassing local and state appeals processes.

 

A video tape from NACo didn't arrive on time and therefore will be shown at the October 13, 2000 KAC Board meeting in Topeka.   

 

NACo Selection Process

 

Lonie Addis, Labette County Commissioner addressed the KAC Governing Board to request its consideration in electing him as the new NACo representative from Kansas, replacing Linda Peterson who has resigned effective December 1, 2000. The December, 2000 NACo Board meeting is to be held in Idaho, and the newly elected representative could attend this national meeting. Commissioner Russ Frey has also expressed interest in the NACo representative position and will address the board at the October 13 board meeting in Topeka.

 

The meeting adjourned at 11:50 a.m. for lunch.

 

The meeting resumed at 12:40 p.m. 

 

25th Annual Conference Update

 

Randy reported that commitments for financial sponsorship of the 25th Annual Conference stood at $8,500. $11,500 is budgeted, therefore additional financial sponsors are needed. Full conference registrations as of September 21, 2000 totaled 413.  The 2000 KAC budget assumes that 650 paid registrants will attend the conference. A total of 112 persons have already registered for the Pre-Conference Workshop on Sunday afternoon, November 19, which is almost a sell-out.   There are currently 31 vendor booths contracted, with a capacity of 75.  We budgeted for 50 exhibitors in 2000. 

 

Randy explained that a request for a 48-year Service Award had come to his attention which requires a board interpretation and decision. A long term county commissioner has inquired as to whether his prior employment as a county extension agent could be considered a part of his service award time.  There was much discussion as to time served under "county" service. 

 

Sara Ullmann moved, Kathy Peckman seconded, to include the years of county extension work as eligible service for determining the appropriate recognition as part of the KAC's Service Awards program. Motion carried 8-6.  "Nay" votes: Board members Brunk, Weeks, Linde, Kruse, Winkler, Ullmann

 

Darryl Lutz moved, seconded by Wade Dixon to adjourn the meeting at 1:33 p.m.

Motion carried.

 

It was noted that Frances Garcia, who was present at the board's Wolf Creek Nuclear Power Plant tour on the preceding day, had been called home for an emergency, and was not present at today's meeting.

 

 

                                                                        Respectfully submitted,

 

 

 

                                                                        ___________________________

                                                                        Pam Hatfield, Executive Assistant

 

 

Approved by KAC Board:

 

 

_____________________________

Darryl Lutz, KAC Secretary

September 22, 2000