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MINUTES

KANSAS ASSOCIATION OF COUNTIES BOARD MEETING

Friday, October 13,  2000

KAC Office, 6206 SW 9th Terrace, Topeka, KS

 

 

President Don Hanson called the meeting to order at 10:42 a.m.  Board members present were as follows:

 

Board Members:

 

Rodney Broberg, Saline County Appraiser

Joe Brunk, Sedgwick County Weed Director

Wade M. Dixon, Greeley County Attorney/County Counselor

Russ Frey, Riley County Commissioner

Frances Garcia, Reno County Commissioner

Donald Hanson, Ellsworth County Commissioner

Dean Kruse, Norton County Commissioner

William (Bill) Linde, Woodson County Commissioner

Darryl Lutz, Butler County Engineer

Linda Peterson, Marion County Commissioner

Paula Phillips, Douglas County Emergency Management Director

Randy Rogers, Coffey County Sheriff

Sara Ullmann, Johnson County Register of Deeds

Nancy Weeks, Haskell County Treasurer

Riley Winkler, Gray County Commissioner

 

Board members not present were:

 

Kathy Peckman, Miami County Clerk

 

Others present were:

 

Randy Allen, KAC Executive Director

Judy Moler, KAC Legislative Services Director/General Counsel

Pam Hatfield, KAC Executive Assistant

Michelle Works, KAC Conference/Publications Assistant

Ivalah Allen

 

Approval of Minutes

 

President Don Hanson asked if there were amendments or corrections to the September 22, 2000 board meeting minutes.  There were none. 

 

Wade Dixon moved, seconded by Darryl Lutz, to approve the September 22, 2000 meeting minutes.  Motion carried.

 

Meeting Agenda Additions/Corrections

 

There were no meeting agenda additions or changes requested.

 

Linda Peterson moved, seconded by Riley Winkler, to approve the agenda as presented.  Motion carried. 

 

Finance Committee Report

 

Finance Committee Chairperson Nancy Weeks reviewed the list of bills and payments submitted for approval. Nancy indicated that the bills and invoices had been examined by the Finance Committee at its earlier meeting and that the Finance Committee recommended approval of the bills as submitted.  There were no unusual or extraordinary bills this month that required special mention. 

 

Nancy Weeks moved, seconded by Frances Garcia to approve the bills and payrolls as submitted.  Motion carried.

 

Nancy Weeks called the board's attention to the closing bank balance of $244,933.63 as of October 3, 2000. The bank balances normally grow during the fall immediately prior to the annual conference as conference fees are received prior to the payment of major annual conference expenses. Nancy further directed the board's attention to the September, 2000 Monthly Financial Report. Nancy commented that revenues for the eight-month period of January through August, 2000 exceeded revenues of the same eight-month period in 1999 by 7.7% while 2000 expenses during the same time period exceeded 1999 expenses by 7.9%.  

 

Nancy Weeks moved, seconded by Frances Garcia to accept and place on file the September, 2000 Monthly Financial Report as submitted.  Motion carried.

 

Executive Director’s Report

 

Randy Allen announced that the Kansas Association of Local Health Department (KALHD) had hired Ms. Edie Snethen as its Executive Director. Based on an agreement between the KAC and KALHD approved by the board a few weeks ago, Ms. Snethen established an office in a cubicle in the northwest corner of the KAC offices on September 1, 2000. Randy indicated that it was a pleasure to have Edie and KALHD in the building.

 

Randy indicated that he had received a letter from the Kansas Health Foundation formally inviting an application for grant funds from the Foundation in an amount up to $150,000 to finance expenses relating to a Public Health Fellow position. With receipt of the letter of invitation, an application must now be written and submitted.  

 

Randy indicated to the board that he would be out of the office from Wednesday, October 18 through Saturday, October 21 attending the fall meeting of the National Council of County Associ-ation Directors (NCCAE), the professional organization of persons who head county associations in most of the states. The meeting is in South Carolina

 

On October 2, Randy met with a committee formed by the Kansas Department of Wildlife and Parks to review applications for grant funding through the Kansas Outdoor Recreation Grant program. The committee reviewed numerous proposals before arriving at a recommendation to be submitted to the Secretary of Wildlife and Parks and the Wildlife and Parks Commission later this month.

 

On October 5, 2000, Randy Allen along with KAC President Don Hanson, Sedgwick County Commissioner Tom Winters, Unified Government Mayor/CEO Carol Marinovich, Colby Mayor Warren Hixson (incoming League of Municipalities President), Abilene City Commissioner John Zutavern, and League Executive Director Don Moler met with Governor Bill Graves.  Topics of discussion included:

 

 

q       Comprehensive Transportation Program, urging the Governor to support necessary funding

for the 1999 program, including an increase in the state sales tax transfer (to 9.5% in FY 2002), but not at expense of local demand transfer programs.

 

q       Increased funding for local Demand Transfer Programs in FY 2002, including total restoration of funds cut in FY 2001 in addition to growth equal to at least the growth in State General Fund spending.

 

q       Reinstitution of the Kansas Advisory Council on Intergovernmental Relations (KACIR), as a

way to improve relations and communication between the state and its local governments. Randy indicated that he urged the Governor to not only support the measure but to recommend it in his State of the State Address to the Legislature in January, 2001.

 

Randy indicated that there was good dialogue with the Governor and that he is hopeful of the results of the meeting.

 

25th Annual Conference Status Report

 

Michelle Works, Conference Planning Assistant, updated the board as to the progress of annual conference planning.  Registrations as of October 13, 2000 stood at 568. We budgeted 650 paid  registrations in 2000, and with four more weeks, we seem to be right on target in comparison to previous years. Randy distributed a near-final draft of the annual conference program, including all educational workshops and educational roundtables. On Saturday, November 18, KAC Govern-

ing Board members, their spouses and KAC staff persons are invited to gather at the home of Randy and Ivalah Allen where they will co-host a reception with Don and Garnell Hanson. The group will then have dinner at a nearby restaurant. 

 

A summary of vendors exhibiting at the 2000 Trade Fair was passed around so board members could see which vendors will be participating in this year's conference.  Booth spaces and sponsorships were noted. 

 

Michelle Works is confident in the progress of the Conference at this time, as logistics are coming

together very well. She briefly explained the layout of the hotel/conference center and described the location of the conference registration area midway between the hotel, conference center, and Kansas Expocentre.

 

Tom Pike, Pike Productions, has been engaged to video tape segments of Sunday and Monday activities at the annual conference in order to produce a video wrap-up of conference events for showing at the closing general session on Tuesday morning, November 21. Board members with old photographs or other association memorabilia are urged to contact Michelle so that items can  be considered for inclusion in the video. 

 

At 11:46 a.m. the meeting was adjourned for lunch. 

 

Request to consider change to Article III, Section 1 (e) of KAC Bylaws

 

Board member Wade Dixon presented a proposed amendment to the KAC Bylaws for the KAC Board's consideration, for possible recommendation to the full membership at the annual conference. At the September 22 board meeting in Burlington, there was some discussion about the fact that next year's KAC Governing Board will not include the immediate Past President of the KAC due to the decision by Don Hanson to not seek reelection as a county commissioner in

 

 

Ellsworth County. At that meeting, Wade raised the possibility that the KAC Bylaws might be amended to allow that position to be filled by the next most recent past president who is still an elected or appointed official from a member county. However, it was pointed out that at this time, four previous past presidents will not, after this year, be county officials.

 

Wade said that another option is to allow, under circumstances where the past president could not serve due to retirement as a county official, the most senior member of the Governing Board who would otherwise leave the board due to term limitations to remain on the board for one additional year. In the event there were two or more persons leaving the board at the same time with the same years of service, the one having attained the highest KAC board office would be selected. Board discussion ensued.   

 

Wade reviewed specific language to be added to Article III, Section 1 of the KAC Bylaws,

as follows:

 

"In the event the immediate Past-President is no longer an elected or appointed official

from a member county, the Governing Board member having served the longest, and

who otherwise would not be eligible to serve an additional term as provided in this Section, shall continue to serve on the KAC Governing Board for one year.  If more than one such Governing Board member has the same length of service, then such member having attained the highest office within the Governing Board shall continue to serve thereon for one year."

 

Further board discussion ensued.

 

Rod Broberg moved, seconded by Paula Phillips, to recommend the proposal to the membership for its consideration at the upcoming annual conference. Motion carried.

 

2001 Annual Budget Proposal

 

Executive Director Randy distributed a draft copy of the 2001 "Legislative/Resarch Services" program budget to the board. Randy indicated that draft budgets for the Annual Conference, Kansas County Government Institute, and Ancillary Services programs would be forthcoming in a few days.

 

Randy indicated that the 2001 budget hinged in considerable part on the plans for the Kansas County Government Institute in 2001. This would include the number and location of workshops, the subsidy (if at all) of the education programs (i.e. the direct costs not fully recouped from participant fees), and the desirability of a new Partnership Agreement between the KAC and the Kansas County Commissioners Association (KCCA) to continue the Leadership Academy for County Commissioners.  Randy gave a summary of the class sizes of the various workshops over the past several months, as well as the current fees for all classes. He requested that KAC President Don Hanson appoint a couple board members to sit down with two KCCA Executive Committee members, Marla Flentje, and Randy to review the status of the Leadership Academy and to ascertain the desirability of forging a new Partnership Agreement with the KCCA for the year 2001 (and possibly beyond). Don Hanson appointed Sara Ullmann and Russ Frey to represent the KAC along with Randy and Marla in reviewing the Leadership Academy program with the KCCA Executive Committee.  Randy also indicated that he was considering the possibility of bringing some of the accounting and payroll activities in-house rather than contracting out these services. The Association currently pays BCC Services $950 monthly for payroll, general ledger accounting, and pre-audit preparation services. Randy asked that the board consider dropping one monthly board meeting, preferably the April meeting, in 2001, as it is at the peak of the legislative session and the busiest time for Randy Allen and Judy Moler.

 

No action was taken with respect to the 2001 budget. A full recommended budget will be mailed to the KAC Board well in advance of the November 19, 2000 board meeting. The board will resume its discussion and consideration of the 2001 budget next month, with expectation that

the 2001 budget will be adopted on November 19, 2000.

 

Legislative Report

 

On October 12, the KAC Legislative Platform committee met at the KAC office to finalize its recommendations for the 2001 KAC Legislative Platform. The finalized document of the platform will be mailed out to clerks offices soon.  Judy complimented Mark Lawlor, KAC's legal intern, who recently graduated from Washburn University School of Law and also passed the Kansas bar examination. She reported that Mark is currently searching for a "real" job, and will be leaving us in the near future.  The latest October, 2000 issue of the KAC Research Report  concerning the Kansas Open Records Act will be back from the printer on October 18, and will be mailed out immediately.  The October County Comment  has gone to press and should be in the mail early next week.  Judy attended the SE Kansas Officials meeting in Chanute on Tuesday and will be attending the NW Kansas Officials meeting in Oberlin next week.  The 9-1-1 task force continues to meet.  Wade Dixon expressed concern with the low turn-out for the video teleconference recently sponsored by the KAC. Judy refreshed memories, indicating that an article about the video uplink conference had been printed in a previous County Comment.

 

National Association of Counties Report

 

Linda Peterson was pleased to announce that the dreaded "Takings Bill" opposed by NACo never

made it out of committee and is apparently dead for the 2000 session.  Linda was also pleased to announce that Woodson County recently joined NACo!  Much credit goes to Commissioner Bill Linde who was a strong advocate for Linda and NACo.  The board viewed a videotape summar-

izing NACo's past year and the organization's success during the presidency of Howard County, Maryland Commissioner C. Vernon Gray.

 

National Association of Counties Board Member Selection Process

 

Two applicants - Labette County Commissioner Lonie Addis and Riley County Commissioner Russ Frey - applied to fill the unexpired term of Linda Peterson as Kansas' representative to the NACo Board. At the September meeting in Burlington, Commissioner Addis presented his credentials and asked for the board's consideration in appointing him to the position. At this meeting, Commissioner Russ Frey presented his name and credentials for the board's consideration. After Commissioner Frey's presentation, he excused himself from the meeting to allow board discussion.  Following two votes ending in 7-7 ties, Commissioner Lonie Addis was elected to fill the unexpired term on the NACo Board on an 8-6 vote. Don Hanson expressed his appreciation to both candidates for seeking the position and to Russ Frey for his years of service to NACo.

Executive Director Randy Allen indicated that he would contact Commissioner Addis to notify him of the board's action.

 

 

 

 

 

 

 

 

 

With no further business on our agenda, the meeting was adjourned at 2:57 p.m.

 

 

                                                                        Respectfully submitted,

 

 

                                                                        ___________________________

                                                                        Pam Hatfield, Executive Assistant

 

 

Approved by KAC Board:

 

 

_____________________________

Darryl Lutz, KAC Secretary

November 19, 2000