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ASSOCIATION OF COUNTIES BOARD MEETING
Thursday, December 14, 2000
KAC Office, 6206 SW 9th
Terrace, Topeka, KS
President Don Hanson called
the meeting to order at 10:33 a.m. Board members present were as follows:
1999-2000 and 2000-2001
Rodney Broberg, Saline County Appraiser
Joe Brunk, Sedgwick County Weed
Wade M. Dixon, Greeley County
Russ Frey, Riley County
Frances Garcia, Reno County
Dean Kruse, Norton County Commissioner
William (Bill) Linde, Woodson County
Kathy Peckman, Miami County Clerk
Lonie A. Addis, Labette County
Paula Phillips, Douglas County
Emergency Management Director
Randy Rogers, Coffey County Sheriff
Nancy Weeks, Haskell County Treasurer
Riley Winkler, Gray County
1999-2000 Board Members:
Don Hanson, Ellsworth County
Sara Ullmann, Johnson County Register
Darryl Lutz, Butler County Engineer
2000-2001 Board Members:
Mike Billinger, Ellis
Linda Fincham, Marshall
County Register of Deeds
Bobby C. Heitschmidt, Ellsworth County
2000-2001 Board Members
Ron Sitts, Edwards County
Public Works Director
Others present were:
Randy Allen, KAC Executive
Marla Flentje, KAC Education Director
Judy Moler, KAC Legislative Services Director/General Counsel
Pam Hatfield, KAC Executive
Michelle Works, KAC
President Don Hanson asked
if there were amendments or corrections to the November 19, 2000 board
meeting minutes. There were none.
Darryl Lutz moved, seconded by Russ Frey, to approve the
November 19, 2000 meeting minutes. Motion carried.
Judy Moler announced a Farewell Reception honoring Linda
Peterson, Marion County Commis-
sioner and former NACo
representative. The reception will take place on January 5, 2001 from 2:00 - 4:00 p.m.
There were no meeting
agenda additions or changes requested.
Wade Dixon moved, seconded by Kathy Peckman, to approve the
agenda as presented. Motion carried.
Chairperson Nancy Weeks reviewed the list of bills and payments submitted for
approval. Nancy indicated that the bills and invoices had been
examined by the Finance Committee at its earlier meeting and that the Finance
Committee recommended approval of the bills as submitted. A majority of the
bills for the annual conference, including the large Capitol Plaza
hotel bill (includes all food expenses) have been paid.
Nancy Weeks moved, seconded by Russ Frey to approve the
bills and payrolls as submitted. Motion carried.
Nancy Weeks called the
board's attention to the closing bank balance of $244,571.82 as of December 7, 2000.
Nancy Weeks moved, seconded by Dean Kruse to accept and
place on file the December 7, 2000 Monthly Financial Report as submitted.
concerning 2001 KAC member dues
Executive Director Randy
Allen commented that the KAC Board adopted a 2001 budget of $684,400 at its November 19, 2000
meeting. At the same time, the Board deferred final action on the allocation of
dues to member counties to allow further discussion and consideration of the
most appropriate means of
financing the legal intern's compensation. Up to this time, the parttime legal
intern's wages have been financed jointly by the KAC (1/3), County Counselors
Association (1/3) and Kansas County Commissioners Association (1/3). At a
meeting of KAC and KCCA leadership in November, the KCCA spokespersons
indicated a tentative preference
for the KAC to assume the
full cost of the intern's wages and recover the cost through member dues,
rather than apportioning out 2/3 of the cost to two affiliate organizations. Randy
that after the KCCA
Executive Committee had an opportunity to review the issue more thoroughly,
they confirmed their recommendation that the KAC assume the full cost for the
intern. Wade Dixon
indicated that the County Counselors Association would agree to continue its
proportionate financing of the internship program if that is desired.
Board discussion ensued. The
consensus position of the board was that no one disputed the value of the legal
intern in responding to research inquiries from county commissioners, county
clerks, and county counselors, among others. The question was not whether the
internship program should be continued, but how it should be financed.
Randy reviewed the existing
(2000) procedure for allocating county membership dues. He indicated that for
many years, the KAC has allocated $306,000 in dues to member counties, this
amount not including dues to various KAC affiliate and associate organizations.
For the past several years, the $306,000 has been allocated as follows:
Base Dues. All member counties are first assessed a base
amount of $400 each,
of population or assessed valuation. With 105 member counties, the
dues yield $42,000.
Allocation of Balance. The balance of the county member dues (i.e.
or $264,000), is split into two equal amounts to be allocated among
counties, with $132,000 allocated on the basis of relative population
$132,000 allocated on the basis of relative assessed valuation.
Ceiling. In all recent years, there has been a ceiling so
that no county pays more
$11,000 in membership dues; with the base dues of $400, no county pays more
than $5,300 for the portion of dues allocated on the basis of population and no
county pays more than $5,300 for the portion of dues allocated on the basis of
Randy indicated that, if
the CCAK and KCCA were to continue paying their relative share (i.e. 2/3) of
the legal internship program in 2001, the recommended 2001 membership dues
would be $310,590, or a 1.5% increase above 2000. Randy reminded the board
that the aggregate amount of KAC dues has not increased since 1995. He further
indicated that, if the KAC pays
100% of the internship
program with no reimbursement from the CCAK and KCCA, the member-
ship dues allocation would
be $317,330, a 3.7% increase from the amount allocated in 2000.
Randy further reminded the
board that individual counties would experience varying amounts of
changes depending upon
their new populations and assessed valuations.
Randy further indicated
that invoices for dues would be prepared in early January and mailed to
counties in care of the county clerks. Annual membership dues are payable in
advance of February 1st of each year and are considered delinquent
if not paid before March 1st of each year.
Randy Allen recommended an
allocation formula for 2001 dues identical to the one used in the recent past,
with the following exceptions: 1) the base dues be increased from $400 to
$415; and 2) an increase in the ceiling for annual dues from $11,000 to $11,400.
Both changes are intended to ensure that all counties - regardless of size -
share in the additional cost of the
internship program since
all counties benefit from the services provided.
Russ Frey moved,
seconded by Wade Dixon, to allocate $317,330 in membership dues to
counties in 2001 and thereby assume the full funding of the internship program
within the KAC budget, with the changes in the allocation formula as
recommended by the Executive Director. Motion carried.
Annual Conference Evaluation/Report
Michelle Works, KAC
Conference Planner, and Randy Allen, Executive Director, provided the board
with a report on the 25th Annual Conference held November 19-21, 2000
in Topeka. The report included attendance data (704 persons registered) by
county and region, as well as a summary of the comments on Conference
Evaluation forms. The evaluations demonstrated enthusiasm for the presentations
by Mary Jo Paloranta (keynote speaker) and Dr. John Splaine,
leader. Randy was very complimentary of the participation of Kaye
Braaten, NACo County
Services Representative, who stressed the many activities and programs of NACo
both at her exhibit booth and in remarks to the full conference.
Suggestions for next year
were tossed out for consideration, as well as a sneak peak at the plans in the
works for the 26th Annual Conference - Wichita,
2001. It was reiterated to the board members that there is NO hotel in Kansas
with the capacity to house all participants at the KAC's annual conference. While
there were again complaints this year to the fact that not everyone gets to
stay in the same/host hotel, it is physically impossible to address this
complaint without moving the conference to Kansas City, Missouri
or another out-of-state location, which would not be feasible. Another
suggestion brought to Michelle's attention is to reserve sleeping rooms in the
host hotel for affiliate and associate presidents whose organizations are meeting
at the KAC Annual Conference. Discussion of this idea ensued, with agreement by
the KAC Board for the staff to proceed with implementation of this idea. Randy
indicated that he would like to set up a meeting of affiliate and associate
presidents to meet with the KAC President and staff in the early part of 2001. The
purpose of the meeting would be to exchange ideas and impart information,
as well as build a more
intimate and personal relationship with leadership of the KAC affiliate and
Final Comments -
President Don Hanson
President Don Hanson
thanked the board for all of their support over the last year. He said how
very much he appreciated their leadership, and the role that they played in
making the KAC so successful. He stressed the fact that this board has
repeatedly stepped up to the challenges they were confronted with, and that all
of the members should be proud of their performances and the reputation that
the KAC has gained over the years. Rod Broberg, Vice President, presented Don
Hanson, Darryl Lutz and Sara Ullmann with gifts for their service. A similar
gift is in the mail to Linda Peterson, who could not attend the meeting today.
The meeting recessed for
lunch at 12:05 p.m. and reconvened at 12:50 p.m.
Election of Governing
Board Officers for 2001
Prior to the election of
officers, Don Hanson asked board members leaving the Board to intro-
duce their successors. Sara
Ullmann introduced Linda Fincham, Marshall County Register of Deeds; Nancy
Weeks (remaining on board) introduced Mike Billinger, Ellis County Treasurer;
Darryl Lutz introduced Ron Sitts (absent), Edwards County Public Works
Director; and Don Hanson introduced Bobby C. Heitschmidt, Ellsworth County
Darryl Lutz bid farewell to
board members and staff - stating what a rewarding experience his service on
the KAC Board has been. He expressed a desire to be of help and aid in any way
he could be - just call him!
Don Hanson, retiring KAC
President, asked for nominations for the office of KAC
Wade Dixon nominated John Rodney Broberg, II for KAC
Randy Rogers moved,
seconded by Frances Garcia, that nominations for President cease and that a
unanimous ballot be cast for John Rodney Broberg II as KAC President. Motion
Newly elected President Rod
Broberg expressed what a great board this is to work with. The members are
hard working, and get much accomplished. He hopes that their efforts will
President Rod Broberg asked
for floor nominations for the office of Vice President. Lonie Addis
nominated Russ Frey for
Frances Garcia moved,
seconded by Paula Phillips, that nominations for Vice President cease and that
a unanimous ballot be cast for Russ Frey as KAC Vice President. Motion carried.
President Broberg asked for
floor nominations for the office of KAC Secretary. Joe Brunk nominated Wade Dixon
for KAC Secretary.
Lonie Addis moved,
seconded by Frances Garcia, that nominations for Secretary cease and that a
unanimous ballot be cast for Wade
Dixon as KAC Secretary. Motion
President Broberg asked for
floor nominations for the office of KAC Treasurer. Wade Dixon
nominated Nancy Weeks for KAC Treasurer.
Randy Rogers moved,
seconded by Frances Garcia, that nominations for Treasurer cease and that a
unanimous ballot be cast for Nancy Weeks as KAC Treasurer. Motion carried.
Steve Wanamaker, owner of
Charlton Manley Insurance (Topeka insurance broker) reviewed the coverage under the
current package policy for commercial property, commercial crime/employee
dishonesty, and general liability insurance, as well as the workers
compensation coverage for the KAC offices in Topeka and Wichita.
He reviewed with board members the current policy coverage as well as the
applicable deductibles and limitations.
Paula Phillips moved,
seconded by Kathy Peckman to accept the insurance coverage as presented for
the year beginning January 1, 2001 by Mr. Wanamaker. Motion carried.
Setting KAC Board meeting
The Board established the
following meeting dates and locations for its meetings in 2001:
January 17, 2001, 10:30 a.m. Topeka, KAC office
February 7, 2001, 10:30 a.m. Topeka, KAC office
March 16, 2001, 10:30 a.m. Topeka, KAC office
April - no meeting
May 23, 2001, 9:30 a.m. Tribune/Greeley County
June 22, 2001, 10:30 a.m. Topeka, KAC office
July - no meeting
August 17, 2001, 10:30 a.m. Topeka, KAC office
September 21, 9:30 a.m. Salina/Saline
October 12, 2001, 10:30 a.m. Topeka, KAC office
November 18, 2001, 9:00 a.m. Wichita (KAC 26th Annual Conference)
December, 2001: Date
to be determined; meeting in Topeka
President Broberg announced
that since the Bylaws stipulate that the KAC Treasurer also chairs the Finance
Committee, Nancy Weeks will continue in her capacity on the Finance Committee.
Rod Broberg appointed the
additional following persons to the Finance Committee: Frances Garcia, Dean
Kruse and Mike Billinger.
of Counties Report
Lonie Addis, NACo
representative, gave a full report on the December meeting of the NACo Board,
held recently in Sun Valley, Idaho. He indicated that the NACo Board adopted an annual
Budget, as well as received
and discussed a proposed strategic plan and internal audit report.
Lonie indicated that the
board designated NACo's legislative priorities at the meeting, and he
distributed a summary of the Legislative Priorities. With great pride, Lonie
announced that NACo had achieved its goal of gaining 2000 member counties in
the year 2000. This is a great achievement for NACo and for counties.
Randy Allen asked for board
approval and authorization for board and staff travel to the following
Meetings: 1) the KAC
President and Executive Director to travel to the annual State Association
Presidents/Executive Directors Meeting in Washington, DC, Jan. 10 -
12, 2001; and 2) the KAC
Representative, Executive Director, and Legislative Services Director to attend
the annual NACo Legislative Conference in Washington D.C., March 2-6,
Russ Frey moved,
seconded by Nancy Weeks to approve both travel requests for the
persons and dates requested. Motion carried.
Judy Moler reminded board members of the following dates;
January 17 - Legislative Appreciation Breakfast with the KAC Board and members
of the Legislature, Topeka; and February
7, 2001: County Government Day, to be
held in the Florentine Room of the Jayhawk Tower.
Marla Flentje announced the completion of the 4th
Effective Supervisory Skills class in Wichita.
She is currently working on
an annual calendar that will include dates/locations/etc for 2001. When
available, it will be posted on the web page. The 2001 "Introduction to
the Commissioners Job" workshop will be held February 15 and 16, 2001 in Wichita.
The enrollment has been steady. Brochures for this class were distributed at
the annual conference and also mailed to each county commissioner the week
after the conference. She encouraged "others" to attend -
not just commissioners, as
this class contains vital information that many county employees could use.
The staff is in the process, with the assistance of an outside consultant, of
developing an on-line registration system so members can register for workshops
on the internet. It is anticipated to be ready to go in early 2001.
Randy Allen reported that
the Cooperative Purchasing program is off to a roaring start. Cathy Boch,
Office Depot representative to the KAC, has indicated a boom in interest and
participation following a very successful trade fair booth at our Annual
Conference. The KAC offices have seen significant savings on all types of
office products, and it was especially noted during the high volume purchases
made for annual conference preparations.
With no further business on
the agenda, the meeting was adjourned at 2:50
Hatfield, Executive Assistant
Approved by KAC Board:
Wade Dixon, KAC Secretary
January 17, 2000