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MINUTES

KANSAS ASSOCIATION OF COUNTIES

BOARD MEETING

CAPITOL PLAZA HOTEL

TOPEKA, KANSAS

November 19, 2000

 

President Don Hanson called the meeting to order at 9:00 am.   Those present were:

 

 

Rod Broberg, Saline County Appraiser

Joe Brunk, Sedgwick County Weed Director

Wade Dixon, Greeley County Attorney/Counselor

Russ Frey, Riley County Commissioner

Frances Garcia, Reno County Commissioner

Donald Hanson, Ellsworth County Commissioner

Dean Kruse, Norton County Commissioner

Bill Linde, Woodson County Commissioner

Darryl Lutz, Butler County Engineer

Kathy Peckman, Miami County Clerk

Linda Peterson, Marion County Commissioner

Paula Phillips, Douglas Co. Emergency Management Director

Randy Rogers, Coffey County Sheriff

Sara Ullmann, Johnson County Register of Deeds

Nancy Weeks, Haskell County Treasurer

Riley Winkler, Gray County Commissioner

 

Others present were:

 

Jim Powell, KAC Conference Photographer

Lonie Addis, Labette County Commissioner

Ted Ensley, Shawnee County Commissioner

John Miller, Wallace County Commissioner

Randy Allen, Executive Director

Marla Flentje, Education Director

Judy Moler, Legislative Services/General Counsel

 

Shawnee  County Commissioner Ensley welcomed the KAC Board and Staff to Topeka and Shawnee County for the 25th Annual Conference.  He thanked the organization for their help, advice and education for county officials.

 

Guests were introduced. There were no additions or corrections to the agenda.

 

 

 

 

APPROVAL OF MINUTES:

 

President Hanson asked for approval of the October minutes. Kathy Peckman asked that the date for the Executive Director's attendance at a meeting to review applications for the Local Outdoor Recreation Grant Program be corrected.

  

Linda Peterson moved, seconded by Russ Frey to approve the minutes as amended.  Russ Frey seconded.  Motion carried.

 

FINANCE COMMITTEE REPORTS:

 

Nancy Weeks, Treasurer and Finance Committee Chair, presented the list of bills and payrolls which had been reviewed earlier by the Finance Committee. Nancy remarked that the expenses listed in conjunction with the Executive Director's work in behalf of the Sherman County Commissioners to recruit a new county administrator would be billed to and reimbursed by Sherman County at a later time.

 

Nancy Weeks moved, seconded by Russ Frey, to approve the bills and payrolls submitted as of November 19, 2000. Motion carried.

 

Nancy Weeks presented the Monthly Financial report for September, 2000.

 

Nancy Weeks moved, seconded by Frances Garcia, to receive and place on file the

September 2000, Monthly Financial Report.  Motion carried.

 

ANNUAL CONFERENCE OVERVIEW AND INSTRUCTIONS:

 

Executive Director reviewed annual conference arrangements and instructed the Board as to various events in which the Board would participate, including times and places the board needed to gather.

 

REVIEW OF PROTOCOLS FOR 2001 PLATFORM ADOPTION:

 

Judy Moler reviewed the protocols for considering and adopting the KAC's 2001 Legis-

lative Platform. The only change from previous years' protocols is a three-minute time limit for comment on the platform.

 

PRESENTATION OF KANSAS COUNTY GOVERNMENT INSTITUTE, 3rd QUARTER REPORT:

 

Education Director Marla Flentje reported on the Kansas Government Institute classes and attendance during the 3rd Quarter which encompasses July 1 through September 30, 2000.

 

 

 

 

2001 KAC BUDGET ADOPTION

 

Executive Director Randy Allen presented the recommended 2001 KAC Budget, as first discussed with the board on October 13, 2000. Randy explained that, earlier in the week, staff had arranged a meeting with Russ Frey and Sara Ullmann of the KAC Board, as well as Commissioners Lonie Addis, Jim Minnix, and Harris Terry of the Executive Committee of the Kansas County Commissioners Association for the purpose of discussing 1) a continuation partnership agreement between the KAC and the KCCA for continuing the Leadership Academy for County Commissioners; 2) the 2001 Secretariat agreement with the KCCA for the KAC staff to provide services to the KCCA; and 3) funding for the law school intern.  Randy explained that the recommended 2001 KAC Budget of $684,400 assumed that 1) a successor partnership agreement between the KAC and KCCA for the Leadership Academy for County Commissioners would be approved; 2) the KAC would provide secretariat services for the KCCA in 2001 under a contract for an amount of $12,500; and that 3) a law school intern would continue to be funded in the KAC budget.

 

Randy explained that the KCCA representatives had tentatively agreed to the $12,500 contract for secretariat services in 2001, but expressed reservation about continued funding for their approximate 1/3 share of the law school intern costs. He explained that when the parttime position was first proposed, the costs were allocated to the County Counselors Association (1/3), Commissioners Association (1/3), and the balance to the KAC (1/3).  All parties support continuation of the internship program; rather, the question is whether the KAC should bear the full funding of the internship cost itself (not allocating costs to the Counselors and Commissioners Associations) or continue with the past practice.  Randy indicated that, in order to give the Kansas County Commissioners Association Executive Committee and the County Counselors Association Executive Committee an opportunity to consider all options, he recommended that the Board act on the proposed budget of $684,400, while deferring action on the membership dues to the December 14, 2000 meeting. At that time, the positions of the two other associations would be known and the KAC Board could make a decision on 2001 dues. Randy explained that the annual dues statements are not printed until the last week of December, and so deferring a decision on the dues allocation until the December 14, 2000 meeting would not present a problem.

   

Board discussion concerning the budget ensued.

 

Linda Peterson moved, seconded by Nancy Weeks, to approve the 2001 KAC Budget of $684,400 while deferring action on the dues allocation until the December 14, 2000 board meeting.  Motion carried.

 

Kaye Bratten, NACo County Services Representative, and Cathy Boch, Account Manager for Office Depot, were introduced to the KAC Board. Kaye congratulated

The Board on its 25th Anniversary Conference and briefed the board on some of the

 

 

programs and activities of the National Association of Counties. Cathy Boch described her work with the Cooperative Purchasing Program and the Office Depot products which can be purchased through the NACo/KAC-endorsed program.

 

TRAVEL EXPENSE AUTHORIZATIONS:

 

Randy Allen indicated that the NACo Governing Board is meeting on December 6-8, 2000 in Sun Valley, Idaho. He said that staff had made arrangements for newly elected board member Lonie Addis to attend.

 

Russ Frey moved, seconded by Nancy Weeks, to authorize travel expenses for Lonie Addis, incoming NACo Board member, for his travel to the December NACo Board meeting in Sun Valley, Idaho. Motion carried.

 

UPCOMING MEETINGS:

 

Randy Allen reminded the board of the annual board reorganizational meeting at the KAC offices at 10:30 a.m., Thursday, December 14, 2000.  Both the current board and the newly-constituted board members are asked to be present. Later that evening (December 14), there will be a joint dinner with the board of the League of Kansas Municipalities at the Capitol Plaza Hotel.  The next day there will be a joint meeting with the League board at the Capitol Plaza.

 

Nancy Weeks moved, seconded by Russ Frey, to adjourn the meeting at 10:15 a.m.

Motion carried.

 

 

 

                                                                                    Respectfully submitted,

 

 

 

                                                                                    ____________________________

 

                                                                                    Randy Allen

                                                                                    Executive Director

 

 

 

Approved: __________________________________.

           

                   Darryl Lutz, KAC Secretary