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ASSOCIATION OF COUNTIES
CAPITOL PLAZA HOTEL
President Don Hanson called the meeting to order at 9:00 am. Those present were:
Rod Broberg, Saline County Appraiser
Joe Brunk, Sedgwick County Weed Director
Wade Dixon, Greeley County Attorney/Counselor
Russ Frey, Riley County Commissioner
Frances Garcia, Reno County Commissioner
Donald Hanson, Ellsworth County Commissioner
Dean Kruse, Norton County Commissioner
Bill Linde, Woodson County Commissioner
Darryl Lutz, Butler County Engineer
Kathy Peckman, Miami County Clerk
Linda Peterson, Marion County Commissioner
Paula Phillips, Douglas Co. Emergency Management Director
Randy Rogers, Coffey County Sheriff
Sara Ullmann, Johnson County Register of Deeds
Nancy Weeks, Haskell County Treasurer
Riley Winkler, Gray County Commissioner
Others present were:
Jim Powell, KAC Conference Photographer
Lonie Addis, Labette County Commissioner
Ted Ensley, Shawnee County Commissioner
John Miller, Wallace County Commissioner
Randy Allen, Executive Director
Marla Flentje, Education Director
Judy Moler, Legislative Services/General Counsel
Shawnee County Commissioner Ensley welcomed the KAC Board
and Staff to Topeka and Shawnee County for the 25th Annual
Conference. He thanked the organization for their help, advice and education
for county officials.
Guests were introduced. There were no additions or
corrections to the agenda.
APPROVAL OF MINUTES:
President Hanson asked for approval of the October minutes.
Kathy Peckman asked that the date for the Executive Director's attendance at a
meeting to review applications for the Local Outdoor Recreation Grant Program
Linda Peterson moved, seconded by Russ Frey to approve
the minutes as amended. Russ Frey seconded. Motion carried.
FINANCE COMMITTEE REPORTS:
Nancy Weeks, Treasurer and Finance Committee Chair,
presented the list of bills and payrolls which had been reviewed earlier by the
Finance Committee. Nancy remarked that the expenses listed in conjunction with
the Executive Director's work in behalf of the Sherman County Commissioners to
recruit a new county administrator would be billed to and reimbursed by Sherman
County at a later time.
Nancy Weeks moved, seconded by Russ Frey,
to approve the bills and payrolls submitted as of November 19, 2000. Motion
Nancy Weeks presented the Monthly Financial report for
Nancy Weeks moved, seconded by Frances Garcia, to
receive and place on file the
September 2000, Monthly Financial Report. Motion
ANNUAL CONFERENCE OVERVIEW AND INSTRUCTIONS:
Executive Director reviewed annual conference arrangements
and instructed the Board as to various events in which the Board would
participate, including times and places the board needed to gather.
REVIEW OF PROTOCOLS FOR 2001 PLATFORM ADOPTION:
Judy Moler reviewed the protocols for considering and
adopting the KAC's 2001 Legis-
lative Platform. The only change from previous years'
protocols is a three-minute time limit for comment on the platform.
PRESENTATION OF KANSAS COUNTY GOVERNMENT INSTITUTE,
3rd QUARTER REPORT:
Education Director Marla Flentje reported on the Kansas
Government Institute classes and attendance during the 3rd Quarter
which encompasses July 1 through September 30, 2000.
2001 KAC BUDGET ADOPTION:
Executive Director Randy Allen presented the recommended
2001 KAC Budget, as first discussed with the board on October 13, 2000. Randy explained that, earlier in the week, staff had arranged a meeting with Russ
Frey and Sara Ullmann of the KAC Board, as well as Commissioners Lonie Addis,
Jim Minnix, and Harris Terry of the Executive Committee of the Kansas County
Commissioners Association for the purpose of discussing 1) a continuation
partnership agreement between the KAC and the KCCA for continuing the
Leadership Academy for County Commissioners; 2) the 2001 Secretariat agreement
with the KCCA for the KAC staff to provide services to the KCCA; and 3) funding
for the law school intern. Randy explained that the recommended 2001 KAC
Budget of $684,400 assumed that 1) a successor partnership agreement between
the KAC and KCCA for the Leadership Academy for County Commissioners would be
approved; 2) the KAC would provide secretariat services for the KCCA in 2001
under a contract for an amount of $12,500; and that 3) a law school intern
would continue to be funded in the KAC budget.
Randy explained that the KCCA representatives had
tentatively agreed to the $12,500 contract for secretariat services in 2001, but
expressed reservation about continued funding for their approximate 1/3 share
of the law school intern costs. He explained that when the parttime position
was first proposed, the costs were allocated to the County Counselors
Association (1/3), Commissioners Association (1/3), and the balance to the KAC
(1/3). All parties support continuation of the internship program; rather, the
question is whether the KAC should bear the full funding of the internship cost
itself (not allocating costs to the Counselors and Commissioners Associations)
or continue with the past practice. Randy indicated that, in order to give the
Kansas County Commissioners Association Executive Committee and the County
Counselors Association Executive Committee an opportunity to consider all
options, he recommended that the Board act on the proposed budget of $684,400,
while deferring action on the membership dues to the December 14, 2000 meeting. At that time, the positions of the two other associations would be known
and the KAC Board could make a decision on 2001 dues. Randy explained that the
annual dues statements are not printed until the last week of December, and so
deferring a decision on the dues allocation until the December 14, 2000 meeting would not present a problem.
Board discussion concerning the budget ensued.
Linda Peterson moved, seconded by Nancy Weeks, to
approve the 2001 KAC Budget of $684,400 while deferring action on the dues
allocation until the December 14, 2000 board meeting. Motion
Kaye Bratten, NACo County Services Representative, and
Cathy Boch, Account Manager for Office Depot, were introduced to the KAC Board.
The Board on its 25th Anniversary Conference
and briefed the board on some of the
programs and activities of the National Association of
Counties. Cathy Boch described her work with the Cooperative Purchasing Program
and the Office Depot products which can be purchased through the NACo/KAC-endorsed
TRAVEL EXPENSE AUTHORIZATIONS:
Randy Allen indicated that the NACo Governing Board is
meeting on December 6-8, 2000 in Sun Valley, Idaho. He said that staff had made
arrangements for newly elected board member Lonie Addis to attend.
Russ Frey moved, seconded by Nancy Weeks, to authorize
travel expenses for Lonie Addis, incoming NACo Board member, for his travel to
the December NACo Board meeting in Sun Valley, Idaho. Motion
Randy Allen reminded the board of the annual board reorganizational
meeting at the KAC offices at 10:30 a.m., Thursday, December 14, 2000. Both the current board and the newly-constituted board members are asked to be
present. Later that evening (December 14), there will be a joint dinner with
the board of the League of Kansas Municipalities at the Capitol Plaza Hotel.
The next day there will be a joint meeting with the League board at the Capitol
Nancy Weeks moved, seconded by Russ Frey, to adjourn
the meeting at 10:15 a.m.
Darryl Lutz, KAC Secretary