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ASSOCIATION OF COUNTIES
GOVERNING BOARD MEETING
Emerald IV Room, Capitol Plaza Hotel
Sara Ullmann called the meeting to order at 10:33 a.m. Board
present were as follows:
Ullmann, Johnson County Register of Deeds
Hanson, Ellsworth County Commissioner
Schreppel, Labette County Clerk
Peterson, Marion County Commissioner
Kruse, Norton County Commissioner
Winkler, Wabaunsee County Commissioner
Winkler, Gray County Commissioner
Nancy Weeks, Haskell County
Meier, Harvey County Commissioner
Barber, Allen County Commissioner
Dailey, Wyandotte County Sheriff
Heger, Miami County Counselor
Lutz, Butler County Engineer
Abel, Jr., Jefferson County Weed Director
Broberg, Saline County Appraiser
Duncan, Sedgwick County Emergency Management Director
Allen, KAC Executive Director
Judy Moler, KAC
Legislative Services Director/General Counsel
KAC Education Director
Ullmann indicated that several guests had been invited to address
board during the meeting, and therefore agenda items would be taken out
order at times to accommodate the schedules of presenters. She introduced
Crowder and Beth Tatarko of the Austin Peters Group, who were present
present the 1998 Salary/Benefits Survey report.
Heger moved, seconded by Riley Winkler, to approve the minutes of the January
19, 1999 board meeting, as presented. Motion carried.
Schreppel, Finance Committee Chairman, presented the bills and payrolls as of February 9, 1999,
totaling $12,342.79. She indicated that the Association’s checking account
balances at Columbian National Bank as of February 7, 1999
Hanson moved, seconded by Nancy Weeks, to approve the bills and
as presented. Motion carried.
to the press of the legislative session and some reconciliation of various
receivable, Randy indicated that the December, 1998 monthly financial report
was not completed and therefore not available for presentation or discussion at
this meeting. It will be included on the March 12, 1999
Salary/Benefits Survey Report Presentation:
introduced Becky Crowder and Beth Tatarko of the Austin Peters Group.
Crowder summarized the methodology by which the firm surveyed counties for
compensation and employee benefits information. Becky indicated that a group of
county clerks and human resource (personnel) directors met with Marla Flentje
and her before the survey was sent to the counties. The group reviewed the
survey and made suggestions which were incorporated into the final survey
instrument. Becky indicated that 91of 105 counties (87%) responded to the
survey. Survey responses were then tabulated and then mailed back to counties
so that the data could be verified. The survey provides salary data for 53
positions common to county government. County respondents were asked to
indicate how close a match the position in their county is to the position
described in the survey questionnaire. This is for the purpose of better
comparing “apples to apples.”
tabulated survey results were recently printed and mailed to all 105 counties –
either to the county clerk or to the personnel director. The document was
provided on a complimentary basis to each county. Additional copies are
available for purchase from the KAC office in Topeka.
Ullmann asked the Executive Director to follow-up with the consultants and our
members in a systematic way now that the project is complete and then commit to
writing comments about what went well and what could be improved before the
Association conducts another similar survey.
Liability Insurance and other related insurance matters:
Allen introduced Mr. Steve Wanamaker of Charlton Manley Insurance in
Topeka, who distributed a summary (attached) of the
Association’s current insurance coverage. Mr. Wanamaker reviewed the
Association’s current insurance coverage, giving special attention to the
directors and officers liability coverage which comes up for renewal on March 8, 1999. This
policy provides $1,000,000 coverage for each occurrence, with a $7,500
deductible per claim.
Linda Schreppel moved, seconded by Riley Winkler,
to bind the directors and officers liability policy coverage as proposed by
Charlton Manley and recommended by the Executive Director. Motion carried.
Marketing Plan for Deferred Compensation Program:
introduced Ms. Joyce Hall, Regional Marketing Director for Nationwide
Retirement Solutions, Inc. (formerly known as PEBSCO), who was recently
to serve Kansas as well as Missouri. Randy indicated that in the fall of 1998, Ms.
Elizabeth Miller (then with PEBSCO – Kansas) had presented a
marketing plan for the board’s consideration to guide the marketing efforts
the deferred compensation to Kansas counties. The draft plan has since been
and Joyce Hall reviewed it with the board. She indicated that she wanted to get
to know the board members and to work together to make the deferred
compensation program even better for Kansas’ county employees. She indicated that in some states
there was interest in the employer offering a Section 457 retirement plan to
complement an existing defined benefits state retirement plan.
Hall was asked to research whether it would be possible for a county in Kansas to
implement a Section 457 plan (in which the employer would match
employee’s contribution, perhaps to a certain limit) in addition to the KPERS
She responded that she would contact KPERS and would provide a letter to
board in time for the March 12 board meeting.
Legislative Session Report:
Moler reported on the status of the
KAC’s 1999 legislative priorities
well as the status of other bills of interest to counties. Ken Meier commented
on the transportation program proposals which have been offered to date, and
indicated that he thought the Legislature would ultimately arrive at a program
with a size between the Governor’s plan and the Economic Lifelines proposal.
Judy indicated that the 9-1-1 tax had been referred for a study by Legislative Post Audit, which could possibly push action on
our bill to the 2000 session. She said that no significant action had occurred
on the juvenile justice funding to date as the JJA is still compiling the
budget requests submitted by the various Community Planning teams.
meeting was recessed for lunch at 12:15. The meeting reconvened at
p.m. Commissioner Ken Meier was
excused to attend a special board
of Economic Lifelines, at which time there would be an update on the
of transportation program legislation.
Director Marla Flentje briefed the board on the recently-held workshop
titled “Introduction to the Commissioner’s Job,” held at the Wichita Airport
Hilton Hotel on February 4-5, 1999. Approximately 105 commissioners
the meeting, which attracted both new and veteran commissioners.
program included plenary session presentations on various topics, including
Overview of the Real Job Description: The Multiple Roles of County Commissioner”
(Marla Flentje); “What Every County Commissioner Needs to Know about County Government in Kansas” (Dr.
Joe Aistrup, Fort Hays State
and “Defining the Commissioner’s Leadership Role” (Dr. Joe Pisciotte, Wichita State University).
On Thursday afternoon, participants rotated among four 45-minute workshops on
the topics of financial management (Randy Allen and Mark Dick, Allen Gibbs and
Houlik, CPAs, Wichita); Human Resource Management (Becky Crowder, Austin Peters
Relations (Dr. Ed Flentje, WSU); and Effective Commission Meetings (Marla Flentje).
The Friday morning program included presentations on commis-
legislative duties and their legal obligations. The meeting concluded with a
panel of five former county commissioners, who commented on the county
commissioner’s job “as seen from the rear-view mirror.” The audience response
to the final panel was excellent. Education Director Flentje distributed a
of participants’ written evaluations (attached).
workshop was the first offered under the organizing entity of the Kansas Leadership Academy for County Commissioners,
a new partnership of the KAC and Kansas County Commissioners Association
1999 Public Policy Forum Topic Selection:
of the Fall, 1999 Public Policy Forum topic, first begun at the
board meeting, resumed. Randy indicated that, to date, the following subjects
had been raised as potential subjects of the forum: 1) Home Rule – current
status, future options; 2) Consolidation of Local government units, including
functional consolidation and organizational Consolidation; 3) Y2K, or the Year
2000 Millenium bug; 4) Technology and how counties could utilize
to their advantage (raised by Bob Abel, Jr. in January); and 5) opportunities
for public/private partnerships (raised by Randy Duncan in January).
Winkler said that the issues and concerns associated with siting cellular
towers (e.g. “nimby”; aesthetic concerns; conflict with zoning ) would be a
good topic for the forum. Linda Peterson said that she thought this idea was a
good one, but could perhaps be addressed at the Kansas County Commissioners
Association annual meeting in Great Bend in May. Marla
Flentje indicated that
would be meeting later that day with the Executive Committee of the Kansas
County Commissioners Association and would raise this idea with them.
Allen presented an idea which borrows on several themes, i.e. issues
the growing area of electronic commerce (“e-commerce”) and the consequences
that such changes will have for counties, both in terms of economic development
and taxation. He indicated that it was an area in which we could likely get
several very good speakers and presenters. Discussion ensued.
board indicated a desire for Randy Allen to pursue the topic of electronic
and its impact on county government, and for the staff to work with
Office of Local Government at Kansas State University to set a date in the
for another jointly-sponsored conference.
Association of Counties Report:
Peterson spoke about recent action of the National Association of Counties to
form a “Rural Action Caucus” to advocate for rural solutions to policy issues.
She said that the Rural Caucus would be concentrating its immediate efforts on
two legislative priorities: 1) improved health care for rural areas; and 2)
improved air service for smaller communities. Linda distributed a fact sheet
about the Rural Action Caucus (attached) and indicated that the caucus would be
meeting at NACo’s upcoming Legislative Conference in Washington, D.C.
indicated that four persons (Sara Ullmann, Randy Allen, Judy Moler, and
Linda Peterson) would be attending NACo’s annual legislative conference in
Washington, D.C. from February 26 through March 2, 1999, and that the KAC
again hosting a breakfast for our congressional delegation on Capitol Hill
as all Kansans attending the NACo Legislative Conference.
indicated that he had secured a commitment from Allen, Gibbs, and Houlik, CPAs,
Wichita, to finance up to $1,500 of the cost to print KAC’s first Research
Bulletin. The Bulletin will summarize 1999 budgetary and
tax information for counties. Randy reviewed the schedule and purpose of the
meeting with the League of Municipalities and KASB Boards later in the day on
February 9. He said that the purposes of the joint meeting are to 1) get to
know each other; 2) learn more about the other organizations; and 3) identify
mutual legislative/work priorities. He outlined the specific schedule as
4:30 - 6:00 p.m. First
6:00 - 7:30 p.m. Reception
7:30 - 9:00 p.m. Wrap-up
Sara Ullmann led the board and staff in an interactive process in which 1) the
total group identified the major stakeholders who will be impacted by the KAC’s
physical office space; 2) smaller groups assumed the individual roles of each
stakeholder group and listed the characteristics of office space which would be
most important to that stakeholder group; 3) similarities and differences of
responses were shared by the entire group; and 4) similar and like responses
were grouped by major category. Stakeholders included employees; the board;
visitors, including the media; vendors; county officials from among our
membership; affiliate and associate groups; association partners and
legislative partners; and legislators. Each group identified the most important
characteristics of the KAC’s next office space which were then linked together
by major category, as shown below:
for temporary office space – for county lobbyists, for
members passing through, for Marla
she is in Topeka
– the need for sufficient space to breathe
room for board and others
room with modern presentation technology
in office space
facility with sink
wired for telephones, telefax, internet, computers
to temperature controls
Winkler commented that after his election as a board member and upon his first
visit to the KAC’s current office, he was disappointed and taken back with the
quality of the Association’s current office space. Bob Abel, Jr. indicated that
he would not be able to go on the field trip to a possible office site later
that afternoon, but indicated that he had seen the space with Sara Ullmann and
Ullmann summarized the comments of the group by highlighting the
space requirements which gained the largest number of proponents. The
important characteristics of our next KAC office seemed to be: 1) adequate work
space; 2) affordability; and 3) projection of a modern, professional image.
invited the board to carpool to a potential office space in west Topeka.
meeting was adjourned at 2:40 p.m.
adjournment, the Board and staff traveled to 6206 SW 9th Terrace in
Topeka to tour an office building under consideration as a possible home for
the KAC office after the current lease expires on July 31, 1999. No action was
respect to an office lease).
Allen, Executive Director
1) Summary of Current Insurance
2) “Introduction to the Commissioner’s Job” evaluation summary
3) NACo Rural Action Caucus Fact Sheet