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ASSOCIATION OF COUNTIES
GOVERNING BOARD MEETING
Simerwell Conference Room, Pottawatomi School House
Sara Ullmann called the meeting to order at 10:30 a.m. Board
present were as follows:
Ullmann, Johnson County Register of Deeds
Schreppel, Labette County Clerk
Peterson, Marion County Commissioner
Kruse, Norton County Commissioner
Winkler, Wabaunsee County Commissioner
Winkler, Gray County Commissioner
Nancy Weeks, Haskell County
Meier, Harvey County Commissioner
Dailey, Wyandotte County Sheriff
Heger, Miami County Counselor
Lutz, Butler County Engineer
Abel, Jr., Jefferson County Weed Director
Broberg, Saline County Appraiser
Barber, Allen County Commissioner
Duncan, Sedgwick County Emergency Management Director
Hanson, Ellsworth County Commissioner
Allen, KAC Executive Director (arrived at 11:10
Judy Moler, KAC
Legislative Services Director/General Counsel (arrived
KAC Education Director
Seymour, KAC Administrative/Program Assistant
Weeks moved, seconded by Linda Schreppel, to approve the minutes of the
February 9, 1999 board meeting, as presented. Motion carried.
Schreppel, Finance Committee Chairman, presented the bills and payrolls as of March 12, 1999,
totaling $57,273.31. She indicated that the listing of the bills included
$3,624.00 in refunds for the 1998 Annual Conference. The
checking account balances at Columbian National Bank as of March 10, 1999
Schreppel moved, seconded by Darryl Lutz, to approve the bills and
as presented. Motion carried.
and action on the December, 1998 Monthly Financial Report
deferred to later in the meeting so that Randy Allen (at that time detained in
a meeting at the Capitol) could be present to answer questions.
Sara Ullmann presented a list including several issues or topics which
attention and should be addressed by the board through work groups in the
ensuing months. They included the following:
Fiscal Policy Review – for the
Finance Committee to 1) study the
current investment practices and make recommen-
if appropriate, for changes as well as to formalize our practices into a
written policy statement; 2) review the current status of our leases and to
recommend a written policy with respect to leases; and 3) review our current
budget process with particular
to the calendar and make recommendations for changes
Performance Review of Executive
Director – for the process of the
Director’s performance review to be decided and for the
to be carried out.
Performance Review of Staff – for
the Executive Director to brief
Board on the process by which he conducts performance reviews of the KAC staff,
and how performance is monitored.
24th Annual Conference
– for a conference committee to assist with
the Annual Conference in Overland Park.
Strategic Plan – review the
current status of our Strategic Plan;
updates; establish a business calendar for the KAC
examine how we can better align our calendar with our strategic
and the practical realities.
Ethics – explore how the KAC could
develop an ethics statement.
Bylaws – as part of an overall
review of the bylaws, give special
to membership categories as well as the dues
NACo – In keeping with our goal of
100% membership of Kansas counties in NACo as well as the relatively close
proximity of the upcoming NACo Annual Conference in St. Louis, how
increase both membership and participation in NACo.
Legislative Action – maintain our
legislative platform develop-
committee process and review our protocols for platform
and conflict resolution among constituent groups;
any changes if necessary.
Partnerships with League and KASB
– establish a clear direction as
to where our joint activities can and should lead;
what are our
goals and what is our direction?
Listening Tour – To make our board
more visible and to help respond to our members’ needs, a listening tour or
several “mini-tours” may be in order.
Participation of Urban Counties –
Explore ways to bolster partici-
of our urban counties in all areas of our Association.
indicated that further discussion of these topics would be part of our April 16, 1999 board
agenda, and that she would be establishing committees to deal with some of
these topics and making appointments of board members to such
at the next meeting.
Flentje, KAC Education Director,
demonstrated a new video projector
laptop computer which was recently purchased and will be used to make
at various KAC educational workshops around the state. The
is very portable yet very powerful in its function.
presented a written prospectus of the Certificate in Customer Service
program – the second of three
certification programs to be introduced in keeping with our Association’s
adopted Education Program Plan (prospectus
attached). The program will be tailored to county
employees who work on the
front-line of service delivery, but will be open to
anyone employed by or in
service to county government. The 25-hour
certificate program will consist of
five required courses which will be offered over a
two-year period beginning in
the spring of 1999.
Board discussion ensued. Board members commented on
the “completion project” as identified in the plan prospectus, which would
to complete and submit a professional development
plan which identifies
goals, resources, and a timetable for their
individual learning and development
as a condition of gaining certification.
Discussion focused on whether such
activity should be a requirement, or an
option. Consensus emerged that such
activity should be an option.
Mike Dailey moved, seconded by Dean Kruse, to
approve the Prospectus for the Customer Service Excellence certification
program with the amendment to make the completion project an option and not a
requirement. Motion carried.
Financial Report for December, 1998:
Randy presented the Monthly Financial Report for
1998, indicating that the ending, unaudited cash balance as of December 31, 1998 was $162,326.08, a slight decline from December 31, 1997. However, the loan on the photocopier was retired early in 1998, and the Education Program
was implemented with no increases in membership dues.
Mike Dailey moved, seconded by Nancy Weeks, to
receive and place on file the December, 1998 Monthly Financial Report. Motion
of 25th Annual Conference (2000) Site Selection Information:
presented information received from the Capitol Plaza Hotel and other
Topeka-area hotels, as well as the Topeka Convention and Visitors Bureau, who
interested in hosting the KAC’s 25th Annual Conference in 2000. He
indicated that the Capitol Plaza Hotel is already booked for the KAC’s traditional
weekend for the conference (i.e. November 12-14) but that they are available
one week later (i.e. November 19-21, 1999). Board discussion ensued about whether there would
be problems in holding the conference the Sunday-Tuesday immediately prior to
Meier moved, seconded by Nancy Weeks, to select Topeka/Shawnee County as the
site for KAC’s 25th Annual Conference in 2000, to be held November 19-21,
1999, and to authorize the Executive Director to execute meeting space
contracts and sleeping room blocks with the Kansas Expocentre, Capitol Plaza
Hotel, Holiday Inn Fairlawn, Holiday Inn Express, Microtel Hotel; Amerisuites,
and Clubhouse Inn. Motion carried.
Peterson reported on NACo’s recent Annual Legislative Conference in Washington, D.C., which
was attended by approximately 35 county officials from Kansas. She
summarized the actions of the NACo Governing Board as well
legislative policy decisions of various NACo policy committees. She reported on
the KAC’s Annual Congressional Breakfast, held on Capitol Hill on March 2, 1999. Senator
Brownback as well as Representatives Moran, Ryan, Tiahrt, and Moore attended
the breakfast. The interaction with legislators was very positive. Board
discussion ensued about NACo’s Annual Conference in St.
(July 16-20) and plans to encourage more Kansans to attend this year’s
Governing Board (Kansas Representative) Selection:
Allen presented a memorandum (attached) describing an election process for
selecting Kansas’ representative to the NACo Board. The process is
with the KAC’s Bylaws, which call for a mail ballot election among Kansas’
NACo-member counties as of April 1. He included a copy of an article to be
printed in the April, 1999 County Comment newsletter which serves
to invite persons interested in serving as a NACo Board representative for the
beginning September 1, 1999 to submit a letter indicating their interest in such
position. After the timing for receipt of letters has elapsed, a mail ballot
will be prepared.
Abel, Jr. moved, seconded by David Heger to approve the process for selecting Kansas’
representative to the NACo Board as outlined in the memorandum provided by the
Executive Director. Motion carried.
Midwest Conference of Counties Report:
Weeks indicated that she and Judy Moler attended the recent MCC Board meeting, held in Washington, D.C. during
the NACo Legislative Conference.
said that MCC is proceeding with a petition to obtain a permanent seat on the
NACo Board, similar to the WIR’s permanent seat for western states. She
indicated that, based on discussions with Randy and Sara, she officially
declined an offer for Kansas to host the MCC annual conference in August, 1999
due to lack of staff resources and scheduling conflicts, and that no site for
MCC’s annual conference had yet been chosen.
Legislative Session Report:
Moler and Randy Allen updated the Board
on the status of legislation important to counties. Topics included the
Comprehensive Transportation Program (HB 2071); the Tax Lid Repeal bill (SB
252); Tax Levy Disclosure
bill (SB 226); and funding for Juvenile Justice
programs. Staff distributed copies of various written testimony on a variety
of issues which had been presented over the preceding days.
to PEBSCO Presentation:
the February 9, 1999 board meeting, Ms. Joyce Hall, Regional Marketing
Director for Nationwide Retirement Solutions, Inc. was asked to research
whether it would be possible for a county in Kansas to implement a Section
match plan, in which a county government would match an employee’s contribution
(perhaps to a certain limit) in addition to providing for employee
through the KPERS plan. A letter dated February 27, 1999
was discussed, in which she referenced conversation with KPERS staff who
that county governments could offer side-by-side pension programs.
Services Agreement for 1998 Audit:
Randy Allen presented a letter proposal from
Summers Spencer and Cavanaugh to conduct an audit of the December 31, 1998 financial statements, at a cost not to exceed $3,800.
Winkler moved, seconded by Alan Winkler, to accept the proposal from Summers
Spencer and Cavanaugh for audit
services at a cost not to
$3,800. Motion carried.
of Office Space:
this time, a majority of the Board as well as Randy Allen and Judy Moler
of the KAC staff traveled to the Four Townsite Plaza Building (East 6th
Street, in the NationsBank office complex) as well as to 515 Kansas Avenue
(Goodell, Stratton law office building) to tour potential office space which
could be considered as a possible home for the KAC office after the current
lease expires on July 31, 1999. No action was taken with respect to an office
the tour of potential office space in downtown Topeka, the board
reconvened in the Simerwell Conference Room at the Kansas State
Society, where discussion of the relative advantages and disadvantages of
different office locations occurred. Due to worsening weather conditions, a
lack of consensus concerning which office space would be best for the
Association, as well as a desire for the whole board to participate in the
discussions, no decisions were made with respect to office location. President
Ullmann asked for volunteers to serve on an “Office Space Committee” to work
with the Executive Director to evaluate space and report back to the full board
at the April 16, 1999 meeting. Rod Broberg, Kenneth Meier, Robert Abel,
Jr., and Alan Winkler all volunteered to serve in this capacity.
meeting was adjourned at 4:10 p.m.
Allen, Executive Director
1) Customer Service Certification Program Prospectus
2) NACo Representative Election Process