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ASSOCIATION OF COUNTIES
GOVERNING BOARD MEETING
Miami County Administration Building
Sara Ullmann called the meeting to order at 10:38 a.m. Board
present were as follows:
Ullmann, Johnson County Register of Deeds
Hanson, Ellsworth County Commissioner
Peterson, Marion County Commissioner
Kruse, Norton County Commissioner
Winkler, Wabaunsee County Commissioner
Nancy Weeks, Haskell County
Barber, Allen County Commissioner
Heger, Miami County Counselor
Lutz, Butler County Engineer
Abel, Jr., Jefferson County Weed Director
Schreppel, Labette County Clerk
Meier, Harvey County Commissioner
Broberg, Saline County Appraiser
Dailey, Wyandotte County Sheriff
Winkler, Gray County Commissioner
Duncan, Sedgwick County Emergency Management Director
Butler, Miami County Commissioner
Peuser, Miami County Commissioner
Godfrey, Miami County Commissioner
Allen, KAC Executive Director
County Commissioner Bill Butler welcomed the board to Miami County
County’s new administration building, which was dedicated in
Lutz moved, seconded by David Heger, moved to approve the minutes of the March
12, 1999 board meeting, as presented. Motion carried.
Jean Barber, Finance Committee member, presented
the report of bills and payrolls of April 16, 1999, as corrected by the Finance
Committee, totaling $30,273.07. The report corrected the expense reimbursement
for Dean Kruse, board member, to reflect the correct amount of $174.73, and the
correct check number (# 15289). Jean indicated that the monthly bills included
the full annual payment for workers compensation insurance to the Hartford Insurance
Company ($1,390). The expense for Mary Jane Vollintine’s work ($300) is the
design of the art work ($300) used for the forthcoming KAC Research
Bulletins. The Association’s checking account balances at Columbian
National Bank as of April 15, 1999 totaled $382,925.44.
Barber moved, seconded by Robert Abel, Jr. to approve the bills and
as amended, as recommended by the Finance Committee. Motion carried.
reviewed the status of 1999 county, KAC affiliate, and KAC associate
with the board. At the current time, only Russell County has not paid its
membership dues, and the only affiliate/associate which has not paid its
dues yet is the Kansas Government Management Information Sciences
A second notice for the dues ($550) has been sent. Bob Abel, Jr.
that he thought there was potential in the KAC providing services to
associates, in terms of possible secretariat services, meeting planning, or
He mentioned that the county surveyors might be interested in
type of affiliation with the KAC.
Barber moved, seconded by Linda Peterson, to receive and place on file
January, 1999 Monthly Financial Report. Motion carried.
Sara Ullmann reviewed a written summary of suggested 1999 board
(attached) as was initially presented at the March meeting. These include: 1)
Fiscal Policy Review; 2) Staff Performance; 3) Strategic Plan Update
Bylaws Review; 4) 25th Anniversary Committee; and 5)
Randy indicated that Wendell Graham, Vice President of Columbian
had been invited to meet with the Finance Committee at its next meeting to
the Association’s sweep account/repurchase accounts. Don Hanson indicated that
he has asked Linda Peterson and David Heger to join him on the
Evaluation Committee to conduct the Executive Director’s perform-
evaluation. Sara announced her appointments to the various committees, and
indicated that she had spoken by telephone with board members about their
Annual Conference (1999) Update:
indicated that the April 1, 1999 opening of hotel reservations for the 24th
Annual Conference had gone relatively smoothly, and that the three hotels
Doubletree, Holtze) reported that they were sold-out. Randy said that
members had double-booked or even triple-booked and that when people
their confirmations, some reservations would be released, thus allowing
to make hotel reservations. He said that if board members heard of county
having difficulty securing reservations, they should have them call Judy
in the KAC office, who is working closely with the conference hotels
to Linda Peterson’s presentation of the NACo report, President Sara
presented Linda with a gift of affection, in recognition of Linda and Dan
Peterson as one of six Kansas couples recently designated the Kansas Master
Farmer and Farm Homemaker.
encouraged board members to register for NACO’s annual conference in
Louis (July 16-20). Nancy Weeks told
the board that the Kansas County
Association was interested in chartering a bus to take Kansans to the
and wondered if the KAC had any interest. Discussion followed.
was agreed that the KAC would advertise the bus in the County Comment and through other means, if a bus were chartered.
reported that the NACo Board member selection letter inviting
interested in being Kansas’ NACo representative had been mailed.
After the deadline, a mail ballot will be sent to all
NACo member counties.
Legislative Session Report:
Allen updated the Board on the status of legislation important to counties. Major
legislation is still unfinished, including the Comprehensive Transportation
Program (HB 2071); the Tax Lid Repeal bill (SB 252); Tax Levy Disclosure
bill (SB 226); and funding for Juvenile Justice
programs. He asked the board to
encourage county officials to keep contacting
legislators about matters important to counties. He announced that a
Transportation Rally was scheduled for the Statehouse steps at 11:00 a.m. on Wednesday, April 28 and encouraged counties
to attend. Board discussion followed. Randy said
that he and Judy would be at the Statehouse as long as it takes during the
wrap-up session, which begins on April 28.
meeting recessed at 11:45 p.m., as Miami County officials invited the board to join them at Beethoven’s
Restaurant for lunch.
meeting reconvened at 1:25 p.m.
distributed and reviewed with the board an analysis (attached) of the KAC’s
options for office space in the months and years after August 1, 1999. Board
members discussed the relative advantages and disadvantages of the various
Hanson moved, seconded by Nancy Weeks, to authorize the Executive
and President to execute a lease agreement with Henderson Development, Inc. to
lease the office building at 6206 SW 9th Terrace in Topeka for a
period of five years, beginning on or about July 25, 1999, with 1) an initial base
rate of $9.00/s.f. for the first two years and a 5% increase effective at the onset
of year 3 of the lease and another 5% increase at the onset of year 5 of the lease;
2) an additional monthly increment of $1.50/s.f. for the original term of the
lease for tenant improvements with hard costs valued at up to approximately
$20,000; and 3) a two-year option with a similar 5% increase in rent in the
second year of such extension. Further, it is understood that such lease shall
be reviewed by the KAC General Counsel prior to its execution and with the
further stipulation that the final lease rent may vary once final estimates of tenant
improvements are known. It is further provided that, upon execution of such lease,
that written notice shall be given to Jayhawk Tower Joint Venture, owner of
Jayhawk Tower Office Building, that the Association shall vacate its premises at
700 SW Jackson on or before July 31, 1999.
Abel, Jr. offered a friendly amendment to stipulate that the final lease rate could
vary as much as an additional $.30/s.f for tenant improvements. Both Don Hanson
and Nancy Weeks agreed to the friendly amendment. Motion
meeting was adjourned at 2:55 p.m.
Allen, Executive Director
1) 1999 Board Initiatives
2) Office Space Analysis