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ASSOCIATION OF COUNTIES
GOVERNING BOARD MEETING
President Sara Ullmann called
the meeting to order at 10:30 a.m. Board members present were as follows:
Ullmann, Johnson County Register of Deeds
Peterson, Marion County Commissioner
Winkler, Wabaunsee County Commissioner
Nancy Weeks, Haskell County
Barber, Allen County Commissioner
Heger, Miami County Counselor
Abel, Jr., Jefferson County Weed Director
Meier, Harvey County Commissioner
Broberg, Saline County Appraiser
Winkler, Gray County Commissioner
Hanson, Ellsworth County Commissioner
Duncan, Sedgwick County Emergency Management Director
Members absent were:
Darryl Lutz, Butler County Engineer
Michael Dailey, Wyandotte County Sheriff
Schreppel, Labette County Clerk
Kruse, Norton County Commissioner
Others present were:
Allen, KAC Executive Director
Judy Moler, KAC
Legislative Services Director/General Counsel
Bobby Heitschmidt, Ellsworth County Commissioner
Jerry Aday, Ellsworth
Ellsworth County Commissioner
Bobby Heitschmidt welcomed the board to Ellsworth County and told the board several interesting facts about
Approval of Minutes:
Rod Broberg moved,
seconded by Alan Winkler, to approve the minutes of the May 21, 1999
board meeting as submitted. Motion carried.
Jean Barber, Finance
Committee member, presented the Report of Bills and Payrolls of July 1, 1999, totaling $33,630.56. She indicated that the combined bank balance of the
KAC’s three accounts at Columbian Bank as of June 29, 1999 totaled $307,251.69. The bank balance was
lower than last month as
there are several bills which have been paid by the KAC which will be
reimbursed by the Kansas County Commissioners Association (KCCA). Randy
announced that Russell County had telephoned its intention of joining the KAC
making us a full 105 counties strong for 1999.
Ken Meier moved, seconded
by David Heger to approve the bills and payrolls as recommended by the Finance
Committee. Motion carried.
Jean presented the Monthly
Financial Reports for the months ending April 30 and May 31, 1999.
Jean Barber moved,
seconded by Nancy Weeks, to receive and place on file the Monthly Financial
Reports for the months of April and May, 1999. Motion carried.
Don Hanson moved, seconded
by David Heger, to recess into executive session in order to discuss the performance
evaluation and compensation of the Executive Director, Randy Allen, with the open
meeting to resume in the meeting room at 11:30 a.m. Motion carried.
The executive session concluded at 11:30 a.m., and the board
requested that Mr. Allen join them in an additional session beginning at 11:33.
Robert Abel, Jr. moved,
seconded by Rod Broberg, to recess into executive session for the purpose of
presenting a performance evaluation to the Executive Director, with the open meeting
to resume in the meeting room at 11:48 a.m. Motion carried.
At 11:48 a.m., the board recessed for lunch at Paden’s Place
Restaurant in downtown Ellsworth.
President Sara Ullmann reconvened the meeting at 1:00 p.m.
Nancy Weeks moved, seconded
by David Heger, to recess into executive session for the purpose of discussing
the Executive Director’s compensation, with the open meeting to resume in the
meeting room at 1:15 p.m. Motion carried.
President Sara Ullmann reconvened the meeting at 1:15 p.m. She
asked that the record show that the KAC Board had met with the Executive
Director and had given him his evaluation. She indicated, further, that it was
a positive evaluation and that it was positively received.
Robert Abel, Jr. moved,
seconded by Rod Broberg, to increase the Executive Director’s salary by 5.0%,
retroactive to his anniversary date of April 8, 1999, and that the Association
assume 95.0% of his health/dental insurance premium (previously 90.0%)
effective prospectively, and that the board review the possibility of improving
Mr. Allen’s deferred compensation program at the August meeting. Motion carried.
Update on KAC 24th
Randy Allen indicated that
Mike Press, Acting Johnson County Administrator, had pledged Johnson County’s help
in financing the Welcome Reception at the Annual Conference, up to a maximum of
$6,000. This is similar to the contribution from Sedgwick County for the
Welcome Reception at the 1998 Annual Conference. Randy indicated that the 24th
Annual Conference Planning Committee would meet in Overland Park on
July 9, 1999.
Linda Peterson previewed the 1999
Annual Meeting of NACo to be held in St.
Louis on July 16-20, 1999. The advanced
meeting registration is more than in previous years, with 43 Kansans
registered thus far. The Kansas
breakfast will be on Sunday, July 18 at the Convention Center. Both
candidates for NACo’s Second Vice President Position will stop by the
breakfast. The time is approaching for nominations to NACo policy steering committees.
Linda and Randy will work on letters to be sent out to those wishing to serve
on a NACo committee.
The platform committee will
have its first meeting on August 4 in the new KAC offices. All affiliate and
associate groups except the Planning and Zoning Association have assigned
members to the platform committee. There are plans for three internal interim
study groups on three important issues to the KAC: 9-1-1 tax; Recycling and tipping
fees; and jails/juvenile detention.
Update on Office Relocation
and Upcoming Move
Randy Allen briefed the board
on plans for the upcoming move to the new office at 6206 SW 9th Terrace.
He said that they had solicited bids from three professional moving firms to
move the office furnishings and computers on Monday, July 26, 1999. He said
that the office space at 6206 SW 9th Terrace in Topeka is
beginning to take shape. Randy indicated that he had done some checking on the
cost of suitable conference/meeting room furniture (tables and chairs) and that
they would cost approximately $6,700. Randy asked if the Board thought that the
KAC’s affiliate/associate groups should be asked to donate toward this
purchase. Discussion ensued.
Riley Winkler moved,
seconded by Nancy Weeks, to authorize the Executive Director to purchase the
conference/meeting room furniture as referenced with the expectation that a
budget amendment would come before the board later in 1999 to cover the unbudgeted
The board discussed upcoming
board meeting dates. The August meeting will be August 20 at the KAC’s new
office in Topeka. The September meeting date was changed to September
10, to be held on the day following the KAC’s Public Policy Conference, both in
Wichita. The remaining 1999 board meetings are on Sunday, November 14 at the
Annual Conference in Overland Park, and on Thursday, December 9 in Topeka. The
December 9 meeting is the board’s annual reorganizational meeting.
The meeting was adjourned at
2:35 p.m. Don Hanson invited the Board to tour Ellsworth County’s new hospital.
Allen, Executive Director
Minutes – 070199 Board