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Kansas Association of Counties
Governing Board Meeting
6206 SW 9th Terrace, Topeka, Kansas
President Sara Ullmann called
the meeting to order at 9:04 a.m. Board members present were as follows:
Sara Ullmann, Johnson County Register of Deeds
Darryl Lutz, Butler County Engineer
David Heger, Miami County Counselor
Dean Kruse, Norton County Commissioner
Jean Barber, Allen County Commissioner
Kenneth Meier, Harvey County Commissioner
Linda Peterson, Marion County Commissioner
Nancy Weeks, Haskell County Treasurer
Paula Phillips, Douglas County Emergency Management Director
Randy Rogers, Coffey County Sheriff
Robert Abel, Jr., Jefferson County Weed Director
Rodney Broberg, Saline County Appraiser
Riley Winkler, Gray County Commissioner
Members absent were:
Don Hanson, Ellsworth County Commissioner
Linda Schreppel, Labette County Clerk
Randy Allen, KAC Executive Director
Judy Moler, KAC Legislative Services Director/General
Pam Hatfield, KAC Executive Assistant
President Ullmann opened the meeting with a greeting,
thanking all who were present for arriving early, and explaining the nature of
the early meeting time today. The KAC’s Legislative Platform video uplink
conference will be held today beginning at 2:00 p.m. at six sites around Kansas,
including Topeka, and the board will need to
adjourn no later than 1:30
Announcements from Sara included the recent resignation of
Alan Winkler, Wabaunsee County Commissioner, from the KAC Board. He is
pursuing other interests. We will miss him. She explained that his position
will be filled pursuant to an election process set forth in the Constitution of
the Kansas County Commissioners Association. Consequently, a new board member
would most likely not be seated until after the Annual Conference in November.
Additions to the agenda include remarks from Linda Peterson
regarding legislative action, (item 11 on our agenda).
Approval of Minutes:
Ken Meier moved, seconded by
Paula Phillips to approve the minutes of the September 10, 1999 board meeting
as submitted. Motion carried.
Jean Barber, acting
Chairperson of the Finance Committee reviewed with board members the list of
bills and payments submitted for approval. The list included a check that
required a second signature ($4,765.00) to Blue Ribbon Arrangements and Tours. This
cost is for shuttle transportation service at the 24th Annual
Jean Barber moved,
seconded by David Heger, to approve the Report of Bills and Payrolls dated October 8, 1999 and place it on file. Motion carried.
The Finance Committee
concluded its discussion about the investment of idle funds and recommended
that all funds be maintained in the longer term Repurchase Account except for
what is needed to cover short term monthly expenses. The interest rate in the
longer term repurchase account will be 4.75% and the shorter-term repurchase
account will earn 4.25%. All funds will continue to be secured by pledged
securities documented by the bank in written reports.
The Monthly Budget Status
Report for the first eight months of 1999 was given. At the end of the first
eight months, or 66.8% of the year, the Association has received 68.1% of its
budgeted revenue, while expending only 55.1% of budgeted appropriations. As of
August 31, 1999, the cash balances reflect a decrease of $33,431.07 from the
prior month, as August 1999 expenditures totaling $61,710.31 outpaced revenues
totaling $28,279.24. Ending cash balance as of August 31, 1999 was $238,721.53. The Association’s cash balance at the same time one year ago was
$276,591.81. This represents a decline in the cash balance of 13.3% from the
same date one year ago.
Jean Barber moved,
seconded by Rod Broberg, to accept the Monthly Financial Report of August,
1999. Motion carried.
2000 Annual Budget
Randy Allen reviewed the
first working draft of the KAC’s 2000 operating budget, indicating that it was just
a working draft at that stage and not a recommendation. Randy said
that he viewed 1999 as a transitional year for the KAC in that we have reached
a new, higher level of service and service capacity, while at the same time
hitting the ceiling as to what can be expected or done with the resources we
have. He indicated that our membership is as strong as it can be, with 105
county members. Earlier this year, two of the three certification programs
envisioned in the adopted Education Program plan (i.e. the Leadership Academy
for County Commissioners and the Excellence in Customer Service program) were
launched, with the Human Resources Management program to be implemented in
2000. Relocating the Topeka office, and slightly expanding the size of the
Wichita office have occurred, both of which entail additional costs, yet additional
opportunities for service. The County Comment
has been published on a regular basis in 1999. And, most significantly, there
were significant legislative victories for counties during the 1999 legislative
Randy indicated that the
growth in Association cash balances experienced in 1996 and 1997 began to level
off in 1998 and 1999. The 2000 budget has expenditures exceeding revenue by
$21,000.00. This is not acceptable. A review of programs (100 - Legislative
and Research Services, 200 – Annual Conference, 300 – Educational Programs, and
400 – Ancillary Services/Programs).
President Sara Ullmann said
that the Board needs to make a decision about the Association; do we want to
continue “status quo” or cutting edge? Also, special attention needs to be
paid to assure that the budget take into consideration the actions of the
Strategic Plan, to be sure that those goals are supported by the budget. Sara
also added that this is not a time for weakness, we need to put together
additional resources, move forward and expand.
Discussion revolved around
ways to cut spending, and increase revenues. Suggestions included whether or
not to increase membership dues, increase registrations for classes, increase
Conference registration fees and whether or not to issue refunds, and possible
increase in Trade Fair booths. The issue of hiring additional staff was
debated as well as the purchase of a new vehicle for the KAC.
Sara suggested “bundling” of
services as an offer to trade fair participants, packaging the booth in
addition to a number of advertisements to be placed in the County Comment.
Randy Allen indicated a “sign-on” bonus that the KAC would benefit from with
the deferred compensation plan Nationwide Retirement Solutions offers. Funding
from State and Federal Grants and Foundations were also suggested.
At 10:24 a.m. Sara Ullmann
recessed the meeting for a short break.
President Sara Ullman
reconvened the meeting at 10:34 a.m.
Educational Fees revenue
could be increased if the new Human Resource Management classes were raised to
$100.00 per class. Many members felt that this was keeping with other course
of similar nature. The gap between affiliate and associate dues was discussed,
as well as the fees commissioners pay. It was suggested that at the General
Session of the Conference, some education of the benefits as to Association and
Randy will be reviewing
these ideas and others discussed and will have information in the November
Nancy Weeks moved, seconded
by Jean Barber that the board move to Executive Session for 10 minutes. Motion
Sara Ullmann reconvened the
meeting at 11:49 a.m.
David Heger moved,
seconded by Linda Peterson, to advance the schedule for the board’s performance
appraisal of the Executive Director to the March, 2000 monthly board meeting.
At 11:50 a.m. Sara Ullmann
recessed the meeting for lunch.
President Sara Ullmann
called the meeting to order at 12:15 p.m.
Sara announced that Don
Hanson was not present at the board meeting due to the death of his father in
Medical Services Association Request
The Board reviewed a letter
received from Terry L. David, Chairman of the Kansas Society of EMS
Administrators requesting membership with the KAC. They are requesting an
associate membership, which requires board action, as opposed to affiliate
membership which is obtained by petition. It is suggested that they be made
aware of the difference, as they could go affiliate immediately. The board
thought it best to defer their request until dues amounts are decided on.
Randy will respond to them in the mean time, and invite Mr. David to the annual
conference, so that he will be better educated as to the associate/affiliate
Annual Conference Status Report
Michelle Works gave a report
on the progress of registrations, and trade fair booths for the Annual
Conference. She showed off the new “bag” that we are giving away, it displays
our logo as well as Nationwide Retirement Solutions, who underwrote the fee for
the bags. The color picture on the front of the bag is identical to the cover
of the Annual Conference brochures. The board was pleased with the results.
She also described the “Millenium Calendar” that we will also be giving away.
The registration count as of today was at 476, and “where it should be”,
according to Michelle. Pre-conference workshop numbers are at 111. The
friendship luncheon currently has 91 people signed up and the spouse tour has 77.
There are currently 34 vendors who have paid for a place, with only 9 spaces
Randy added that “program
wise”, things are going pretty well. The keynote speaker, Marshall Kruder, is
with the Center for Disease Control in Atlanta, Georgia. His topic will be
Healthy Communities, with emphasis on County roles in making healthy places to
live, school safety, and juvenile justice issues.
Workshops/Roundtables are being organized by Marla Flentje and are filling up
It is requested that all
board members pay special attention to designated areas where lunches will be
served as we are splitting the Monday luncheon between the Marriott and the
Judy Moler, Legislative
Director, KAC, reminded the board about the video uplink that will be held
immediately following today’s KAC meeting. Linda Peterson and Judy Moler
indicated that proposed changes to the noxious weed and juvenile justice
programs would be likely topics of discussion today. Linda expressed concern
over a draft of a new noxious weed bill to be considered by the 2000
Legislature, in that it was not worded as was originally discussed by a group
assembled by the state to review the noxious weed control/chemical cost sharing
system. The proposed legislation would require landowners to prepare a plan for
managing noxious weeds in consultation with county noxious weed directors.
Property owners would buy chemicals from cooperatives or private sources and
apply it themselves for reimbursement by the county on a cost per acre basis
rather than on a “per gallon” applica-
tion basis, and this would
be done only with approval.
Linda Peterson discussed
Juvenile Justice issues, in particular the state’s apparent refusal to fund sanction
houses. She stated that the Juvenile Justice Authority had indicated it would
not be responsible for sanction house costs as was first proposed. Linda said
that the State JJA now says it will not pay for these costs, and that counties
Upcoming Meeting Dates
The November 14, 1999 KAC
Governing Board Meeting will be held in Overland Park, Kansas at the KAC Annual
The December KAC Governing
Board Meeting will take place on December 9th and 10th in
Topeka, as we welcome new board members and say good-bye to old members
(tenure, not REAL age!). In addition to the December, 1999 KAC Board reorganizational
meeting, there will be a joint meeting and dinner with the boards of the League
of Kansas Municipalities and the Kansas Association of School Boards. Details
will be forthcoming.
With no further
announcements, Sara Ullmann adjourned the meeting at 1:14 p.m.