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ASSOCIATION OF COUNTIES BOARD MEETING
Thursday, December 9, 1999
KAC Office, 6202 SW 9th
Terrace, Topeka, Kansas
Vice President Don Hanson
called the meeting to order at 1:02
p.m. Board members present were as
1998-1999 and 1999-2000
Rodney Broberg, Saline County Appraiser
Russ Frey, Riley County
Donald Hanson, Ellsworth County
Dean Kruse, Norton County
Darryl Lutz, Butler County Engineer
Paula Phillips, Douglas County
Emergency Management Director
Randy Rogers, Coffey County Sheriff
Linda Schreppel, Labette County Clerk
Nancy Weeks, Haskell County Treasurer
Riley Winkler, Gray County
1998-1999 Board members:
Robert Abel, Jr., Jefferson County Weed
Jean Barber, Allen County
Kenneth Meier, Harvey
David Heger, Miami County
1999-2000 Board members:
Joe Brunk, Sedgwick County Weed
William (Bill) Linde, Woodson County
Frances J. Garcia, Reno County
Wade M. Dixon, Greeley County
Those board members not
Linda Peterson, Marion
Sara Ullmann, Johnson County Register
Others present were:
Randy Allen, KAC Executive
Judy Moler, KAC Legislative Services Director/General Counsel
Marla Flentje, KAC Education Director
Pam Hatfield, KAC Executive
Wilma Meier, spouse of
Harvey County Commissioner, Kenneth Meier
Vice President Don Hanson
conducted the meeting in the absence of Sara Ullmann, who was ill
and not able to attend the
meeting. Don Hanson expressed his regrets that Sara could not be present but
wished her well in her recovery. It was also noted that Linda Peterson, NACo
Representative, is attending the December NACo Board meeting in Baltimore,
Maryland and representing Kansas there.
Jean Barber moved, seconded by Darryl Lutz to approve the
minutes of the November 14, 1999 meeting. Motion carried.
Don Hanson welcomed all
new, incoming KAC Board members. Each “out-going” member was asked to
introduce his/her successor and say a few words of advice and encouragement to
them. Ken Meier spoke first……”dearly beloved,” he began. He introduced Frances
Garcia, Reno County Commissioner. He told her to be quiet, don’t make waves
and to enjoy the time that she has “here”…he hates to go off the board.
Frances thanked Ken and pledged to “do her best” She is very much looking
forward to serving on the board, and said that she had big shoes to fill
following Ken Meier!
Jean Barber introduced
Bill Linde, Woodson County Commissioner. Bill said he couldn’t possibly take
Jean’s place, but would do his best to “try and fit in”.
Bob Abel, Jr. introduced
Joe Brunk, Sedgwick County Weed Director, as his replacement, explaining that
“Joe knows golf”, and suggested that if board members really wanted to have a
deep conversation with Joe, it is best done during a round of golf! Joe, who
has been labeled a “professional weed picker” by his teenage daughter, said
that he was looking forward to working on the KAC Board.
David Heger introduced
Wade M. Dixon, Greeley County Attorney / County Counselor. Wade spoke very highly of David, stating that
David had a great hand in the formation of the County Counselors Association,
and that he is very proud of that.
Russ Frey, Riley County
Commissioner introduced himself. He is filling the position vacated by
Wabaunsee County Commissioner Alan Winkler. Russ is a veterinarian and teaches
at the university level at KSU. Last year Russ chaired the County
Commissioners Association. He looks forward to his service with the KAC
board. Applause filled the room as each member was introduced, and words were
spoken on their behalf. The out-going board members will be missed greatly, as
was evident by the emotion felt.
Randy indicated that the
insurance coverage renewal quotations had not yet been received and therefore
#9 on the agenda (“Request to approve various insurance coverage) should be
deferred until the January meeting. Russ Frey asked that there be discussion of
the impact of a proposed new system for selecting Extension Council Boards. Don
Hanson indicated that this would be discussed under the “staff reports” section
of the agenda, and specifically when Judy
Moler presented legislative
Don Hanson moved, seconded by Paula Phillips, to amend the
meeting agenda with changes previously noted. Motion carried.
Finance Committee Chairperson
Linda Schreppel thanked Jean Barber for leading the Finance Committee meeting
this morning in her absence. She presented the Report of Bills and Payroll
dated December 9, 1999 for the board’s approval. The Finance Committee
had reviewed the invoices, totaling $40,004.78, at an earlier meeting and
Linda Schreppel moved, Jean Barber seconded to approve the
bills and payrolls of December 9, 1999 as presented and recommended by the
Linda requested that
board members give their attention to the Monthly Financial Report of October,
1999 and ask any questions at this time.
Linda Schreppel moved, seconded by Paula Phillips to
receive and place on file the Monthly Financial Report for October, 1999,
including the Monthly Report of Cash Receipts and Disbursements and the Monthly
Budget Status Report. Motion carried.
Don Hanson presented
out-going board members with a gift and kind words for all of their hard work
and dedication to the KAC. Those receiving gifts were: David Heger, Ken Meier,
Jean Barber, and Bob Abel, Jr. Don said he was sorry that Sara could not have
been here. She had such strong feelings about this group of individuals; they
are a visionary group, looking at the big picture, overcoming personal
differences to look at the greater good of the KAC. Don stated further that we
should look for these qualities, and that the KAC has a great history. The new
members have an opportunity to take the work that has been laid in the past,
and run with it. He thanked each of the outgoing members for their
contributions to KAC. (applause!!!!) Jean Barber said when she first became a
board member, the KAC had $19,000 in the bank, one employee and no director.
Jean said, “we’ve come a long way!”. Ken Meier said that he begged, pleaded,
and whined to get to stay, but now with this beautiful gift…” He did say that
his tenure has been a good experience. The high point, for Kenny was last
summer, when we achieved
total membership of all
105 counties in the KAC. He looks forward to “seeing us around”.
ELECTION OF OFFICERS
Rod Broberg, Secretary,
conducted the nomination proceedings for the new 1999-2000 KAC President. He
requested floor nominations for the office of President.
Darryl Lutz nominated Don
Hanson for President.
Nancy Weeks moved, seconded by Paula Phillips, that
nominations for President cease and that a unanimous ballot be cast for Don
Hanson as KAC President. Motion carried.
Don Hanson accepted the
nomination as said he looked forward to next year. He encouraged the board to
keep working, stay organized and keep improving the education program. “We are
headed in the right direction”, he said.
President Don Hanson
asked for floor nominations for the office of Vice President. Darryl Lutz
nominated Rod Broberg for Vice President.
Paula Phillips moved, seconded by Bill Linde, that
nominations for Vice President cease and that a unanimous ballot be cast for
Rod Broberg as KAC Vice President.
Rod thanked the board and
said he looked forward to “continuing to do good things.”
President Don Hanson
asked for floor nominations for the office of KAC Secretary. Rod Broberg
nominated Darryl Lutz.
Frances Garcia moved, seconded by Paula Phillips, that nominations
for Secretary cease and that a unanimous ballot be cast for Darryl Lutz as KAC
Secretary. Motion carried.
President Don Hanson
asked for nominations for Treasurer from the floor. Paula Phillips nominated
Randy Rogers moved, seconded by Frances Garcia, that
nominations for Treasurer cease and that a unanimous ballot be cast for Nancy
Weeks as KAC Treasurer. Motion carried.
President Don Hanson said
that he would like the board secretary (Darryl Lutz) to sign-off on the minutes
as prepared by staff each month, indicating the board’s approval.
President Don Hanson
announced the Finance Committee membership for 2000. The KAC Treasurer, Nancy
Weeks, will chair the committee. Other members will be Linda Schreppel, Dean
Kruse and Bill Linde.
Sharing of meeting dates
of KAC affiliates/associates as well as district/regional meetings was
requested for the KAC master calendar. The KAC staff maintains a master
calendar to help ensure that over-scheduling does not occur. Dates will be noted
on the KAC calendar that will be submitted to board members (and printed in
future issues of the County Comment)
as it is
updated. This calendar
will also be displayed on the KAC website, and updated as necessary. Randy
requested board members to confirm dates of those discussed, by either e-mail
telephone or telefax to
the KAC office on or before Tuesday, December 14, 1999.
KAC Governing Board
meeting dates were discussed for the 2000 calendar year. Randy offered the
following possible dates, times and locations:
January 18, 2000 1:00 p.m. Topeka – KAC office
February 9, 2000 1:15 p.m. Topeka – KAC office
17, 2000 10:30 a.m. Topeka – KAC office
14, 2000 10:30 a.m. Location to be determined
18, 2000 10:30 a.m. Topeka – KAC office
June 29, 2000 10:30 a.m. Location to be determined
August 11, 2000 10:30 a.m. Topeka – KAC office
September 22, 2000 10:30 a.m. Location to be determined
13, 2000 10:30 a.m. Topeka – KAC office
November 19, 2000 9:00 a.m. Topeka – Capitol Plaza Hotel
December 14, 2000 TBD Topeka – KAC office
Rod Broberg moved, seconded by Russ Frey, to tentatively
accept the above calendar of board meetings dates. Motion carried.
24th ANNUAL CONFERENCE EVALUATION &
Executive Director Randy
Allen reviewed handouts of information regarding the Annual Conference.
Included in the handouts was a list of counties arranged by region with the
number of attendees / % of counties represented. The registrations were as
(149 registered: 100% of counties)
Central (81 registered: Chase not registered)
(83 registered: Smith not registered)
(106 registered: Chautauqua not registered)
Central (135 registered : Kiowa not registered)
(107 registered: Hodgeman not registered)
The total number of
registrants was 666. The registrations by constituent group was as follows:
Mgmt Officials 5
Health Departments 9
Health Centers 13
of Deeds 63
It was noted that there
were approximately 50 – 75 persons who attended their affiliate/
associate meetings but
did not register for the KAC conference. This is an area that needs to be
addressed, possibly by each affiliate/associate group, and encouraging their
members to register
for the entire conference
and not just attend their meetings. Most meeting costs (audio visual
and refreshment) at the
annual conference are paid by the KAC and not the affiliate/associate
organization. As such, registration in the entire conference is essential or
there are unfunded costs.
Randy reviewed a summary
of conference evaluations which had been tallied and included in the board
packets. The top page of the handouts has a brief synopsis of the evaluation
totals. There were positive comments from various board members about the conference.
Paula Phillips suggested reviewing and possibly revising the “purpose
statement” for the KAC Annual Conference. She feels that by reviewing what was
previously stated, we could come to a new or better understanding of what is
intended at the annual conference. This could be shared better with the
affiliate/associate groups. Randy Allen said that the statement would be
revisited and would be placed on the January, 2000 agenda for the board’s
President Don Hanson
listened to comments from board members and encouraged them to continue to look
for new ideas for improving the conference with better participation.
Randy Allen reviewed with
the board several options for allocating hotel sleeping rooms for the 25th
Annual Conference, scheduled for November 19-21, 2000 in Topeka. Discussion of
the method for allocating rooms for the 2000 Conference brought much
discussion. The KAC office
has had many calls from a
variety of counties wanting to reserve blocks of rooms at the Capitol Plaza
Hotel, site of the 2000 Conference. To date, the room block at the hotel is
frozen so that no one can reserve a room against the block. This was done to
provide the board an opportunity to discuss the options and make a decision.
Russ Frey moved, seconded by Riley Winkler to adopt a
lottery system for allocating the 175 rooms that are currently blocked at the
Capital Plaza Hotel for the 2000 Annual Conference, and do so on a rotating
basis in succeeding years so that every county will have an opportunity to be ‘first’
in line in the pool of rooms. Motion failed.
Russ Frey moved, seconded by Paula Phillips that an
article be placed in the January 2000 County Comment, listing the
conference hotels with telephone numbers, etc, and indicated that they are
accepting reservations on a first come – first served basis. Motion carried
The hotel will be
instructed that a room reservation cannot be made unless there is a specific
name given for each room. Counties may not just ‘hold’ a block of rooms.
There were two travel
authorization requests made to the KAC Board: 1) for the KAC President and
Executive Director to attend the annual State Association Presidents/Executive
Directors meeting sponsored by NACo in Washington, D.C. on January 19-21, 2000;
and 2) for the KAC President, NACo Representative, KAC Executive Director, and
Legislative Services Director to attend NACo’s annual Legislative Conference in
Washington D.C. on March 3-7, 2000.
Nancy Weeks moved, seconded by Frances J. Garcia to
authorize both of travel requests. Motion carried.
Rod Broberg mentioned on
behalf of the new board members, that monies for this travel have been
budgeted. Randy Allen added, that the board’s travel policy for out-of-state
travel of board
and staff is for approval
to be granted in advance.
Randy Allen, KAC
Executive Director, distributed a clip board containing professional as well as
personal mailing addresses and phone numbers of the KAC Board members. He
asked that members review the information, and cross out all information they
do not wish published on the KAC website. Randy announced that the KAC offices
have a new security system, which was installed yesterday, following our latest
break-in that occurred the prior week. The KAC staff will be having an
in-service day, December 14. Beth Tatarko will be facilitating a staff meeting
on organizational communications using the Myers Briggs Type Indicator (MBTI)
instrument. New KAC Board Member notebooks were mailed out to all 1999-2000
board members. Randy discussed the various tabs and information contained
within each area. One week before each
meeting, an agenda packet
will be mailed out to each board member and can be placed in this notebook.
Randy also discussed the evening’s plans which will take place at the Kansas
Association of School Boards building on Arrowhead Road, as the three boards
(KAC, League, and KASB) meet to discuss legislative strategies and other
matters of mutual interest.
Judy Moler, Legislative Services Director and General Counsel,
invited the board to the Legislative Appreciation Breakfast, to be held January
19, 2000 at 7:30 a.m in the Jayhawk Tower Florentine Room. RSVPs are requested
at the KAC office no later than January 12, 2000. Judy said that the 2000
Legislative Platform document has been
taken to the printers and should be ready sometime next week. Russ Frey raised
the issue concerning a possible change in the method for electing agricultural
extension boards and suggested that county clerks and county commission-
ers review the change
carefully. Russ described the proposed change as an unfunded mandate.
Marla Flentje, Education Director, said that the final
educational workshop (customer service) of the year was offered on December 3,
1999 in Manhattan. Marla said that she was working on
Completing the web site
for KAC (in collaboration with Michelle Works of the KAC staff) as well as
developing a calendar for all 2000 education programs. Marla indicated her
desire to reconvene
an Education Advisory
Committee to give feedback for prospective classes during the 2000 year. She
will be calling on KAC Board members to obtain suggestions for persons to serve
on this informal but important committee. Interviews for the recently
authorized part-time position in Wichita have not gone well. Marla said that
she plans to re-advertise the position in January after the holidays and hope
for a better field of selection.
Kenneth Meier represented
the KAC at the KASB meeting held in Wichita, December 5, 1999. He
Delivered greetings from
Kansas counties to the school boards across Kansas and then stayed for their
general session. Ken was very impressed with their motivational speaker, whom
he called “excellent!” He said he gave a very unique presentation, and
encouraged the KAC to use him at one of our conferences in the future.
Russ Frey and Judy Moler
will be attending the annual retreat of the NACo Justice and Public Safety
Policy Steering Committee in January. The program will be focused on practical
strategies for communities to encourage more socially acceptable behavior among
juveniles and reduce juvenile violence and antisocial behavior. He requested
that board members let Russ or Judy
Moler know of any new
programs or strategies in Kansas so that they can include such information in
their presentation in mid-January, 2000.
Outgoing Board members
were asked to please take their name plates home with them, as a token of our
appreciation for their hard work and service to the KAC.
Paula Phillips moved, seconded by Rod Broberg, that the
meeting be adjourned
at 2:45 p.m. Motion carried.
Pam Hatfield, Executive
Approved by KAC Board:
Darryl Lutz, KAC
January 18, 2000