Vendor Exposition -- Exhibit Booth, Sponsorship & Program Advertising Information

Overland Park Convention Center.jpg   
Overland Park Convention Center

First, we want to say THANK YOU for your generous support of the upcoming 47th Annual KAC Conference & Exposition on October 17-19, 2022, at the Overland Park Convention Center in Overland Park/Johnson County, Kansas. As of September 1, over 330 Kansas County Elected Officials and staff from 76 Kansas counties are registered for this year’s conference and exposition.

Next, we want to provide you, our valued exhibitors and sponsors, with information regarding the exposition portion of the conference that takes place on Tuesday, October 18 from approximately 1:30-7 p.m. CT.   

Exhibitor Booth Services Information for Overland Park Convention Center and Henry Helgerson Company are located on the Kansas Association of Counties website here

Exhibitor Booth Numbers and Exhibit Booth Floor Layout Information is under development and will be provided within the next two weeks. You can go ahead and complete your paperwork for exhibitor services for Henry Helgerson Company and the Overland Park Convention Center, so that you are ready when the booth numbers are assigned. 

2022 KAC Annual Conference & Exposition Full Preliminary Agenda is located on the Kansas Association of Counties website here. 

Exhibitor Setup/Move In:

Monday, October 17, 2022; 8 am-10 am              Large Equipment Move In ONLY

Monday, October 17, 2022; 5-8 pm                      Tabletop Type Exhibits

Tuesday, October 18, 2022; 8 am-12 pm             Tabletop Type Exhibits

 

Exhibitor Tear Down/Move Out:

Tuesday, October 18, 2022; 7-11 pm                   All Exhibit Booths (including large equipment)


Registration for Exhibit Booth, Sponsorship and Program Advertising opportunities are NOW AVAILABLE ONLINE for the 47th Annual Kansas Association of Counties Conference & Exposition on October 17-19, 2022 at the Sheraton Overland Park Convention Center in Overland Park, Kansas. 

The KAC Vendor Exhibition Showcase is an excellent opportunity for your company/organization to showcase your products and services to Kansas County Officials. The Exhibition provides Kansas County Officials the benefit of exploring in-person with you the opportunities available for current and future products and services that they provide for their county residents. Companies and organizations like yours value the beneficial investment the Exhibition provides for them to exhibit their products and services in one location on one afternoon to Kansas County officials from all across the state. The Vendor Exhibition Showcase event is scheduled for Tuesday afternoon, October 18, 2022 in the Overland Park Convention Center.

NEW for 2022! Vendor Exhibitor registration will look a little different this year as KAC is launching a new online platform, RegFox, for all annual conference and exhibition registrations. The RegFox online registration platform is user-friendly and will require an email address and password of your choosing. 

You can choose to pay online by credit card or by check. The registration confirmation receipt you receive via email will serve as your invoice should you choose to pay by check. Please note: If you do pay by credit card, there will be a 2.9% credit card processing fee added to your registration total.  

Click here to register for the Exhibit Booth, Sponsorship and Program Advertising opportunities available for your company/organization at this year's KAC Annual Conference. 


Annual Conference Entertainment and Hospitality Policy

Sponsors and exhibitors are welcome and encouraged to participate in the Association’s annual conference. However, entertainment or hospitality by companies, organizations, or individuals during the Association’s meetings, educational workshops, or conference-wide social events is strictly prohibited. Entertainment or hospitality by companies, organizations, or individuals is limited to only those who are sponsors or exhibitors at the annual conference, at a time when no conference meetings or conference-wide social events are planned. No commercial exhibits are to be displayed in public areas or hotel lobbies outside the Exhibition or meeting areas. Exhibitors are expected to maintain their exhibit booths until the ending time of the Exhibition and not dismantle booths until the Exhibition has closed. Violation of this policy may result in denial of registration and participation in future conferences.


Exhibit Booth, Sponsorship & Advertising Information
 

Early Bird Exhibit Booth

$800 Early Bird Exhibit Booth fee (by 11:59 p.m., Sunday, July 31, 2022) for one booth at the exhibition showcase at the 2022 KAC Annual Conference & Exhibition.



Exhibit booth fee includes: One 10-ft.x10-ft. booth with 8-ft. high back drapes and 3-ft. high side dividers, one 6-ft. table and two chairs, and up to three full conference registrations. Exhibit fee does not include any special equipment needs. These items must be handled through Henry Helgerson Company, Inc., official drayage firm of the KAC.

Standard Exhibit Booth

$900 Standard Exhibit Booth fee (on/after Monday, August 1, 2022) for one booth at the exhibition showcase at the 2022 KAC Annual Conference & Exhibition.

Exhibit booth fee includes: One 10-ft.x10-ft. booth with 8-ft. high back drapes and 3-ft. high side dividers, one 6-ft. table and two chairs, and up to three full conference registrations. Exhibit fee does not include any special equipment needs. These items must be handled through Henry Helgerson Company, Inc., official drayage firm of the KAC.

Extra Booth Space for Large Equipment

$300 each extra booth spaces for large equipment. Each booth is 10-ft.x10-ft. Vendor must purchase enough space to accommodate all equipment. Contact Kimberly Qualls at: qualls@kansascounties.org to verify space availability for large equipment.

 


Sponsorship Levels & Benefits

All sponsorship levels receive the benefits listed below each sponsor level, plus these added benefits:

• Sponsor of Exhibition Showcase and Dinner (No limit)
• Two Free Booths
• Full Page Conference Program Ad
• Newsletter Article
• Tote Bag Insert or Promotional Item
• Invitation to KAC Board & Staff Dinner

• Sponsor of Keynote Speaker & Annual Business Meeting (NL) or Your Logo on Name Badge Holder (SOLD)
• Free Booth
• Full Page Conference Program Ad
• Newsletter Article
• Tote Bag Insert or Promotional Item
• Invitation to KAC Board & Staff Dinner

• Sponsor of Workshop Presentation (NL)
• Free Booth
• Full Page Conference Program Ad
• Newsletter Article
• Tote Bag Insert or Promotional Item

• Wi-Fi Sponsor (NL) or Device Charger in Your Booth (1) - Signage at Registration
• Free Booth
• Half Page Conference Program Ad
• Conference Bag Insert with Wi-Fi & Device Charger Information

• Sponsor a Break, Breakfast or Lunch (NL)
• $400 Discounted Booth Price
• Half-Page Conference Program Ad

Note: If there is a number in parentheses ( ) shown next to a sponsorship item below, that denotes how many spots are available for that particular sponsorship level benefit item. If (NL) is listed, then there is no limit for this particular sponsorship level benefit item. Sponsorship levels will be assigned on a first-come, first served basis.  


Conference Program Advertising Opportunities

Further your organization's reach to conference attendees by advertising in this year's KAC Annual Conference and Exhibition Program. The printed conference program is distributed to all Kansas County Officials and staff who attend the conference. 

Submit ads in PDF, EPS or TIFF format with a print copy of the ad to size. Submission deadline is  Friday, August 19, 2022. Advertising space is on a first-come, first-served basis. Please send your completed ad to Kimberly Qualls via email: qualls@kansascounties.org or by mail to: Kansas Association of Counties, 715 SW 10th Avenue, Topeka, KS 66612.

Black & White Conference Program Ad Rates

Back cover
  4-3/8” x 7-3/8”
$600 SOLD 
Inside front full page
  4-3/8” x 7-3/8”
$450 SOLD
Inside back full page
  4-3/8” x 7-3/8”
$450 SOLD
Full page
  4-3/8” x 7-3/8”
$300
Half page
  4-3/8” x 3-9/16”
$200

Hotel Lodging Information

Click here for Hotel Lodging Information. 

For Questions or More Information

Please contact Kimberly Qualls, KAC Education & Communications Director, via email at: qualls@kansascounties.org or phone: 785.213.4717.