2023 Vendor Exposition -- Sponsorship, Exhibit Booth & Conference Program Advertising Information

Century II Convention Center   

Century II Convention Center, Wichita, KS

The 2023 48th Annual Kansas Association of Counties (KAC) Conference & Exposition is set for December 5-7, 2023 at the Hyatt Regency Hotel and Century II Convention Center in Wichita - Sedgwick County, Kansas. The Exposition Showcase at the conference is set for Wednesday, December 6, 2023 from approximately 1:30-7 p.m. CT at the Century II Convention Center.

The KAC Vendor Exposition Showcase is an excellent opportunity for your company/organization to showcase your products and services to Kansas County Elected Officials and staff from across all county departments. The Exposition provides our Kansas County attendees the benefit of exploring in-person with your company's representatives the opportunities available for current and future products and services that they can utilize in serving their county residents. Companies and organizations like yours value the beneficial investment that this one-on-one event provides for them to exhibit their products and services in one location on one afternoon to Kansas County officials from all across the state.
 

Exhibitor Setup/Move In (Tentative Schedule):

Tuesday, December 5, 2023 from 8-10 am               Large Equipment Move In ONLY

Tuesday, December 5, 2023 from 5-8 pm                 Tabletop Type Exhibits

Wednesday, December 6, 2023 from 8 am-12 pm  Tabletop Type Exhibits

 

Exhibitor Tear Down/Move Out:

Wednesday, December 6, 2023 from 7-11 pm         All Exhibit Booths
                                                                                        (including large equipment)


Vendor registration will again take place via the RegFox online platform. The RegFox online registration platform is user-friendly and will require an email address and password of your choosing. 

You can choose to pay online by credit card or by check. The registration confirmation receipt you receive via email will serve as your invoice should you choose to pay by check. Please note: If you do pay by credit card, there will be a 3% credit card processing fee added to your registration total.  

Click here to register for Sponsorship, Exhibition Booth and Conference Program Advertising opportunities available for your company/organization at the 2023 48th Annual KAC Annual Conference and Exposition. 


KAC Annual Conference & Exposition Entertainment and Hospitality Policy

Sponsors and exhibitors are welcome and encouraged to participate in the Association’s annual conference. However, entertainment or hospitality by companies, organizations, or individuals during the Association’s meetings, educational workshops, or conference-wide social events is strictly prohibited. Entertainment or hospitality by companies, organizations, or individuals is limited to only those who are sponsors or exhibitors at the annual conference, at a time when no conference meetings or conference-wide social events are planned. No commercial exhibits are to be displayed in public areas or hotel lobbies outside the exposition or conference meeting areas. Exhibitors are expected to maintain their exhibit booths until the ending time of the exposition and not dismantle booths until the exposition has closed. Violation of this policy may result in denial of registration and participation in future conferences.


Sponsorship, Exhibit Booth & Conference Program Advertising Information

Sponsorship Levels & Benefits

All sponsorship levels receive the benefits listed below each named level, plus these added benefits:

Special Note: If there is a number in parentheses (#) shown next to a sponsorship item below, that denotes how many spots are available for that particular sponsorship level benefit item. If (NL) is listed, then there is no limit for this particular sponsorship level benefit item. Sponsorship levels will be assigned on a first-come, first served basis. 

Premiere Sponsorship        $15,000

► Sponsor of Exposition Showcase and Dinner (NL)
► Two Free Booths
► Full Page Conference Program Ad
► Quarter Page Ad in 2024 County Comment
► Tote Bag Insert or Promotional Item

Platinum Sponsorship        $7,500

► Sponsor of one of the following options:

  • Conference Mobile App (2)
  • Name Badge Holder / Lanyards SOLD

► One Free Booth
► Full Page Conference Program Ad
► Quarter Page Ad in Six 2024 County Comment Issues
► Tote Bag Insert or Promotional Item

Diamond Sponsorship        $5,000

► Sponsor of one of the following options:

  • Room Keys SOLD
  • Keynote Speaker(s) (2-3)
  • Annual Business Meeting (1-2)

► One Free Booth
► Full Page Conference Program Ad
► Quarter Page Ad in Three 2024 County Comment Issues
► Tote Bag Insert or Promotional Item

Gold Sponsorship     $2,500

► Sponsor of one of the following options:

  • Wi-Fi Sponsor (NL)
  • Device Charger in Your Booth (1)

► Signage Recognition at Registration
► One Free Booth
► Half-Page Conference Program Ad
► Tote Bag Insert with Wi-Fi & Device Charger Information

Silver Sponsorship    $1,250

► Sponsor of Breakfast, Lunch or Refreshment Break (NL)
► $400 Discounted Booth Price
► Half-Page Conference Program Ad


Exhibit Booth Options

Early Bird Exhibit Booth

$800 Early Bird Exhibit Booth fee (by 11:59 p.m., Saturday, September 30, 2023) for one booth at the exhibition showcase at the 2022 KAC Annual Conference & Exhibition.

Exhibit booth fee includes: One 10-ft.x10-ft. booth with 8-ft. high back drapes and 3-ft. high side dividers, one 6-ft. table and two chairs, and up to three full conference registrations. Exhibit fee does not include any special equipment needs. These items must be handled through Henry Helgerson Company, Inc., official drayage firm of the KAC.

Standard Exhibit Booth

$900 Standard Exhibit Booth fee (on/after Sunday, October 1, 2023) for one booth at the exhibition showcase at the 2022 KAC Annual Conference & Exhibition.

Exhibit booth fee includes: One 10-ft.x10-ft. booth with 8-ft. high back drapes and 3-ft. high side dividers, one 6-ft. table and two chairs, and up to three full conference registrations. Exhibit fee does not include any special equipment needs. These items must be handled through Henry Helgerson Company, Inc., official drayage firm of the KAC.

Silver Sponsors ONLY Discounted Exhibit Booth

$400 Discounted Standard Exhibit Booth Fee for Silver Sponsors ONLY.

Exhibit booth fee includes: One 10-ft.x10-ft. booth with 8-ft. high back drapes and 3-ft. high side dividers, one 6-ft. table and two chairs, and up to three full conference registrations. Exhibit fee does not include any special equipment needs. These items must be handled through Henry Helgerson Company, Inc., official drayage firm of the KAC.

Extra Booth Space for Large Equipment

$300 (each) Extra Booth Spaces for Large Equipment. Each booth is 10-ft.x10-ft. Vendor must purchase enough space to accommodate all equipment. Contact Kimberly Qualls at: qualls@kansascounties.org to verify space availability for large equipment.


Conference Program Advertising Opportunities

Further your organization's reach to conference attendees by advertising in this year's KAC Annual Conference and Exhibition Program. The printed conference program is distributed to all Kansas County Officials and staff who attend the conference.

Submit ads in PDF, EPS or TIFF format with a print copy of the ad to size. Submission deadline is Friday,  October 2, 2023. Advertising space is on a first-come, first-served basis. Please send your completed ad to Kimberly Qualls via email: mailto:qualls@kansascounties.org or by mail to: Kansas Association of Counties, 715 SW 10th Avenue, Topeka, KS 66612.

Black & White Conference Program Ad Rates

Back Cover

4-3/8” x 7-3/8”

$600

1 Spot Available

Inside Front Full Page

4-3/8” x 7-3/8”

$450

1 Spot Available

Inside Back Full Page

4-3/8” x 7-3/8”

$450

1 Spot Available

Full Page

4-3/8” x 7-3/8”

$300

Unlimited

Half Page

4-3/8” x 3-9/16”

$200

Unlimited

 


Hotel Lodging Information

 

Hyatt Regency Hotel Wichita

Hyatt Regency Wichita – Host Hotel
400 West Waterman Street
Wichita, Kansas 67202

Rate: $127 for reservations made by 5 p.m. on Monday, November 13, 2023.

To reserve your room, call (877) 803-7534 or (316) 293-1234, or book online here. To receive the group room block special rate, be sure to mention that you are with the Kansas Association of Counties (KAC) Conference.

Fairfield Inn & Suites Downtown Wichita


Fairfield Inn & Suites Downtown Wichita 

525 South Main Street
Wichita, Kansas 67202

Rate: $129 for reservations made by 5 p.m. on Monday, November 20, 2023.

To reserve your room, call (316) 201-1400 or book online here. To receive the conference group room block special rate, be sure to mention that you are with the Kansas Association of Counties (KAC) Conference.

Drury Plaza Hotel Broadview Wichita

Drury Plaza Hotel Broadview Wichita

400 West Douglas Avenue
Wichita, Kansas 67202

Rate: $169 for reservations made by 5 p.m. on Monday, November 20, 2023.

To reserve your room, call (800) 325-0720 and mention the group number 10070253 to receive the conference group room block special rate. For online reservations, go to www.druryhotels.com and enter the group number 10070253 to receive the conference group room block special rate.

 

For Questions or More Information

Please contact Kimberly Qualls, KAC Education & Communications Director, via email at: qualls@kansascounties.org or phone: 785.213.4717.