May 20, 2005

Kansas Association of Counties

Governing Board Meeting Minutes

May 20, 2005

League of Kansas Municipalities Conference Room

300 SW 10th Street

Topeka, Kansas 66603


President Gene Merry called the meeting to order at 10:03 a. m. Board members present were as follows:


Lonie Addis, Labette County Commissioner

Eileen Filbert, Jefferson County Health Department Administrator (arrived later)

Shannon Francis, Seward County Commissioner

Gene Merry, Coffey County Commissioner

Mary Messamore, Sherman County Emergency Management Director

John Miller, Norton County Commissioner

Dennis Peterson, Riley County Noxious Weed Director

Gary Post, Lyon County Appraiser

Nicholas Saldan, Johnson County Deputy County Counselor

Florence Whitebread, Geary County Commissioner

Tom Winters, Sedgwick County Commissioner


Members absent:

Ted Ensley, Shawnee County Commissioner

Alvin Perez, Republic County Highway Administrator


KAC staff present:

Randall Allen, KAC Executive Director

Judy Moler, KAC Legislative Services Director/General Counsel


President Merry asked if there were any changes to the agenda. Lonie Addis asked to be added to the agenda for a NACo report.  


March 18, 2005 Minutes Approval


The draft March 18, 2005 board meeting minutes were reviewed. Lonie Addis moved, seconded by Gary Post to approve the March 18, 2005 minutes. Motion carried.  


Finance Committee Report


Treasurer John Miller presented the bills and payrolls dated May 20, 2005. John Miller moved, seconded by Tom Winters, to approve the bills and payrolls dated May 20, 2005. Motion carried.




Introduction of Aaron McKee, Manhattan, Purple Wave Auctions:


Mr. McKee spoke to the Board about his online auction business. It is the cutting edge of selling surplus and other items. He has done several online auctions for the State of Kansas. He will advertise in the County Comment and is a potential vendor for the KAC Annual Conference.


Executive Session, pursuant to K.S.A. 75-4319 (2) to consult with attorneys for the body which are deemed privileged in the attorney-client relationship.


Florence Whitebread moved, seconded by Mary Messamore to dissolve into executive session for the above subject for five minutes. Roll call vote. Motion carried. After five minutes, the body returned to open meeting. No action pursuant to the executive session was taken.


Prescription Drug Work Group Status and Follow up on “Road Show”


Executive Director Allen, Joel Wright and Kathleen Harnish-Doucet, Team Tech, gave an update on the outcomes of the “Road Show” at several regional locations held in sites around Kansas in April and May, to inform county constituents of opportunities for savings in prescription drugs as well as for the purpose of engaging the membership in dialogue about other opportunities for breakthrough groups and identifying new leadership for the future. KAC and Team Tech announced grants received from foundations and other outside groups to finance processes to “break through” barriers and organizational silos at the state and local levels, in the same or at least similar way to what was done with prescription drug costs as well as to help underwrite the Road Show.


Executive Director’s Report


Executive Director Allen presented a final agreement between the Kansas Association of Counties and the Kansas County Highway Association (KCHA) for implementation of the Road Scholar Program. He indicated that he had met with Mike Graf, Ellis County, and Rod Meredith (Riley County) – both in KCHA leadership – to discuss final changes to the agreement and that all parties recommended approval. Nick Saldan moved, seconded by Dennis Peterson to approve the Road Scholar agreement with the KCHA and authorize the Executive Director to sign. Motion carried.


Randall Allen reviewed the current status of 2005 county membership dues, indicating that 96 counties had joined the Association. Non-member counties as of this date include: Brown, Chautauqua, Crawford, Kearny, Kiowa, Montgomery, Pottawatomie, Sumner, and Wabaunsee.

Randall asked the board to authorize him sending a letter asking former KAC affiliate organizations (i.e. Registers of Deeds, Clerks, Treasurers, and Sheriffs) if they would like meeting space for Tuesday affiliate meetings at the 30th Annual KAC Conference scheduled for November 20-22, 2005 in Topeka. Allen indicated that the KAC had routinely furnished a meeting room and modest refreshments for affiliate/associate meetings at the annual conference, and as such, non-member affiliates would be reasonably expected to pay something for this service. Allen indicated that there is plenty of space for the former affiliate organizations to meet on Tuesday, if so desired.


Shannon Francis moved, seconded by Mary Messamore, to authorize the Executive Director to send letters to the four former KAC affiliate organizations inviting them to participate in the annual KAC conference and to ascertain their interest in reserving a meeting room for Tuesday meetings. Motion carried.


Discussion about Recent KCCA Annual Conference


The KAC Board discussed the recent annual conference of the Kansas County Commis-sioners Association (KCCA) in Topeka and a letter from KCCA President Jerry Carson summarizing outcomes of the conference and the KCCA’s intention to move forward with a Legislative Initiatives Committee.


Tom Winters moved, seconded by Gary Post, that the KAC Board contact the Executive Committee of the KCCA and that the KAC offer to facilitate the meeting (among representatives of the KCCA as well as the other four groups formerly affiliated with the KAC) referred to in the KCCA letter of May 19, 2005, with elected officials representing commissioners, clerks, treasurers, registers of deeds, and Sheriffs. The purpose of the meeting would be to discuss ambiguous jurisdictions ad conflicting state statutes and court decisions involving county government. The KAC Board believes that it is imperative that a neutral facilitator participate in an attempt to regain unified county government.” Motion carried.  


NACo Report


Lonie Addis gave a report on the NACo Board activities and reminded the Board that his term is over in August. As of that date of the board meeting, Tom Cooley, Commissioner in the Unified Government is the only person applying for the position. May 20 is the deadline for a letter to be postmarked by a person wishing to apply for the position.


Report of KAC Affiliates and Associates


The board took a few minutes to allow board members to report on concerns and information from their organizations.

2005 Legislative Briefing


Judy distributed a 2005 Legislative Summary, also available on the KAC website. She circulated copies of the Isolation and Quarantine Handbook, as part of a May 31st video conference. There is also another video conference at six statewide sites scheduled on June 10 concerning the implementation of E 9-1-1.


The meeting was adjourned at 2:26 p.m.


Respectfully submitted,




Judy Moler, General Counsel




Approved: _______________________________

                   Florence Whitebread, Board Secretary